Medical Records Assistant 2

The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2. The successful candidate will:

• Have strong electronics system experience and good interpersonal skills necessary to address physician and staff.

• Report to the supervisor of the file room area.

• Assist with special projects.

• Be crossed trained in all Health Information Management functions.

• Work with systems utilized by the alpha scanning system, which are Healthbridge Electronic Medical Records, 3M Chart Tracking System and Clairsol.

• Ensure strict adherence to security confidentiality guideline of HIPAA.

• Troubleshoot problems with the scanning system or machine, ensure all papers are right-side up facing in the right direction, reposition pages on the system using arrow correct label with correct Date of Service.

• Conduct maintenance cleaning system with paper jams and cleaning of the system.

• Prep chart for the Alpha System Scan inpatient and outpatient papers appropriately for the corresponding medical record.

• Scan loose material into the Alpha system.

• Sort and scan emergency room records into the Alpha system.

• Conduct Master Patient Index / Eagle and 3M search on all emergency room records.

• Assemble inpatient and outpatient charts.

• Ensure during the assembly of the medical record(s) patient's identifiers are on each page and each page(s) in an effort to identify all deficiencies according to departmental guidelines.

• Enter deficiencies associated with the provider(s) into the 3MHISClient/Chart Fact system.

• Ensure that all charts processed are signed out in the 3MHISClient/ChartFact system to the appropriate unit(s) in the department.

• Conduct Master Patient Index/ 3M search on all loose papers.

• View records by attorney, auditors, patients, etc.

• Provide prompt response to all telephone, fax and walk-in inquires as well as to the Department of Health and other hospital requests for medical information.

Required Qualifications:

• 1+ year of experience in Health Information Management and comprehensive knowledge of medical terminology.

• Familiarity with HIPPA.

• Strong interpersonal, verbal and written communication skills

• High School Diploma.

Preferred Qualifications:

• Associate Degree.
• 2-years of related work experience in a healthcare environment, preferably in Health Information Management.

Work Schedule:

Variable Days; Variable Hours (Full-Time)

Salary Grade/Rank:

SL-1

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encourage