This position services as the Supervisory MRA (Chief, Health Information Management System (HIMS)) of Health Administration Service (HAS) at the VA Black Hills Health Care System (VA BHHCS). Supervisor Medical Record Administrators (Chief HIM) are delegated full program management and supervisory responsibility to direct professional, technical, and other support staff in medical health information work.
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Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, Joint Commission (JC) standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), Office of Inspector General (OIG) and other regulatory and accrediting agencies.
The Health Information Manager also creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and Joint Commission health information protocols.
Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
Responsible for all facets of health records management for the facilityensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education and facilitate performance improvement processes and legal requirements.
Develops policies, processes, and procedures that address all VA, Federal, regulatory, and accrediting requirements for HIM.
Evaluates health records program and independently determines the nature and extent of problem areas.
Develops recommendations and solutions for program improvement.
Develops and implements innovative solutions to correct technical, complex problems.
Work Schedule: Monday-Friday 7:30am-4pm
Financial Disclosure Report: Not required
Occasional travel - You may be expected to travel for this position.
0669 Medical Records Administration
Health Data Analyst
Medical Records Specialists
Specialists, Medical Records
Conditions of Employment
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to a background/security investigation
Must be proficient in written and spoken English
Selected applicants will be required to complete an online onboarding process
Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
English Proficiency: Medical Record Administrators must be proficient in spoken and written English in accordance with 38 U.S.C. 7403(f).
Experience: Have three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems, or
Education: Have successfully completed a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology (TRANSCRIPTS REQUIRED)., or
Experience/Education Combination: An equivalent combination of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. (TRANSCRIPTS REQUIRED)
Certification: Persons hired or reassigned to Medical Records Administration positions in the GS-0669 series in VHA must meet one of the following. (VALID CERTIFICATE REQUIRED)
Coding Certification through AHIMA or AAPC.
HIM Certification through AHIMA.
Health Data Analyst Certification through AHIMA.
May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
Grandfathering Provision: All persons employed in VHA as an MRA are considered to have met all qualification requirements for the title, series, and grade held, including positive education, and registration and/or certification that are part of the basic requirements of the occupation. For employees who do not meet all the basic requirements in this standard, but who met the qualifications applicable to the position at the time they were appointed, the following provisions apply:
(1) Such employees may be reassigned, promoted up to, and including, the full performance (journeyman) level, or changed to lower grade within the occupation, but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions.
(2) Employees who were appointed on a temporary basis, prior to the effective date of the qualification standard, may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard.
(3) Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/[registration/]certification, and meet all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation.
(4) MRAs who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry, as a medical records administrator.
Preferred Experience: RHIA or RHIT credential demonstrating level of mastery or combination education and experience in health information management field.
Grade Determinations: GS-12: You have one year of creditable experience equivalent to the next lower grade level (GS-11) and the ability to demonstrate the KSAs at that grade level.
i. Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information management.
ii. Ability to advise management and staff at various levels regarding health record documentation requirements and health information management practices based on current industry standards, policies, statutes, laws, and regulations.
iii. Ability to plan, justify, develop, evaluate, assess, monitor, and advise on current health information management processes and recommend changes in policies or procedures.
iv. Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies as they apply to health information management.
v. Ability to plan, justify, develop, evaluate, assess, monitor and/or advise on current HIM processes and recommend changes in policies or procedures.
vi. Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment).
vii. Ability to provide the full range of supervisory duties, to include assignment of work, completing performance evaluations, selection of staff, and recommendation for awards, advancements, and disciplinary actions, when appropriate.
Ability to demonstrate the KSAs at the GS-12 grade level:
i. Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information management.
ii. Skill in evaluating, developing and implementing new polic9ies, procedures, and programs.
iii. Ability to provide program oversight, including advisory and technical expertise on a range of health information management practices and guidelines to staff at various levels.
vi. Ability to develop and conduct training on health information management programs, policies, procedures, and performance improvement activities.
v. Ability to effectively procure and manage HIM resources (i.e. space, staffing, education, budget, etc.).
vi. Ability to provide the full range of supervisory duties to include assignment of work; competing performance evaluations; selection of staff; and recommendation of awards, advancements, and disciplinary actions.
vii. Customer service skills necessary to effectively communicate (written and verbal) and interact with all levels of hospital personnel, physicians, patients, and outside agencies.
viii. Ability to deal effectively with sensitive and/or complex situations.
Persons at the GS-12, Health records Administrator (Chief HIMS) position must have a HIM Certification from AHIMA.
References: VA Handbook 5005, Part II, Appendix G33, Medical Record Administrator/Medical Records Administration Specialist Qualification Standard, dated May 28, 2020.
The full performance level of this vacancy is GS-12.
Physical Requirements:The work is mainly sedentary.
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Department Of Veterans Affairs