Medical Record Specialist

Almost Family Inc

Saddle Brook , NJ 07663

Exciting Medical Records Specialist Opportunity with a Leader in Home Health ~

It's all about helping people achieve more!

Patient Care is a proud member of Almost Family, a leading provider of home health nursing, rehabilitation and personal care services. Our Senior Advocacy Mission raises the bar with programs designed to achieve better outcomes for our patients. For over 30 years, we have developed a culture that fosters innovation, clinical excellence, and integrity.

Why consider choosing a career with us? Because we are committed to helping you achieve your goals.

As a member of our Senior Advocacy Care Team, we are confident you will achieve more for your career with industry-leading specialty programs that enhance care and promote better outcomes for patients. You will enjoy the support of a progressive group along with great benefits, competitive pay, and flexible schedule options to fit your lifestyle. If a long tradition of world-class caring is important to you, consider joining our team. You'll feel right at home.

SUMMARY: The primary function of the Medical Records Specialist is to provide clerical support for the Medical Records function.


1.Prepares patient assessment packets, including admission, recertification and post hospital.
2.Processes signed and unsigned Orders and 485s.
3.Follows up on the Order Tracking Report weekly and according to the Order Procedure. Reprocesses unsigned orders at end of episode as task appears on action screen.
4.Date stamps all received documents, except SOC paperwork and paper visit notes, to be scanned into the client chart. Scanning should be completed within 24 hours of stamp date.
5.Faxes the discharge / transfer summary / episode detail summary and Case Conference / 60 Day Summary to the physician as task appears on action screen.
6.Copies documentation and assists with ADR preparation.
7.Updates HCHB and computer programs as appropriate.
8.During Stage 4, supports the Billing Specialist by verifying paper visit notes.
9.Adheres to and participates in the Branchs mandatory HIPAA / Privacy Program and Employee Compliance Program.
10. Reads and adheres to all Branch policies and procedures and follows Employee Handbook guidelines.
11. Completes all other duties as assigned.

1.Must have at least a high school diploma or equivalent. Some college preferred.
2.Six months medical records experience in a clinic, hospital, or home health setting is preferred.
3.Must be organized and able to manage multiple tasks simultaneously.
4.Must have exceptional customer service skills and be able to communicate well with referral sources, patients, family members, and branch employees.
5.Must have/maintain a valid drivers license and auto liability insurance.
6.Must be flexible with work schedule.


Almost Family offers a competitive salary and benefits package that helps safe guard your health and well- being, and provides savings options for you and your family. We offer the following benefits to full time employees:

  • Medical, Dental and Vision Insurance

  • Life and Accidental Death Insurance

  • Voluntary Short-Term & Long-Term Disability Insurance

  • Flexible Spending Accounts (Medical & Dependent Care)

  • Paid vacation, sick days, holidays and personal time

  • 401-k Retirement Plan

If you have a passion for seniors, a special place awaits you on our Senior Advocacy Team!

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Medical Record Specialist

Almost Family Inc