Medical Office Coordinator

Barton Healthcare System Carson City , NV 89701

Posted 4 months ago

Purpose Statement

Consistently Exceptional Care

Barton Health is a not-for-profit, equal opportunity employer and does not discriminate on the basis of sex, age, religion, creed, national origin, race or handicap in its relationship with patients, visitors or employees.


Barton Health is dedicated to the delivery of safe, high quality health care to community members and visitors. We are committed to compassionate, personalized, comprehensive and responsive treatment of all of our patients and other guests.

Nicotine Free Statement: To further our mission in providing quality, compassionate care to everyone, effective January 1, 2017, Barton Health will no longer hire individuals who use or test positive for nicotine. Barton Health promotes a healthy and safe environment for all Associates, Physicians, Volunteers, Patients, and Vistors. Therefore, all individuals whose pre-employment drug test results are positive for nicotine will have their job offer rescinded, and they will be disqualified from applying for employment for 6 months (180) days from the date of the health screening.

Job Function: Administrative/Clerical

Employment Type: Full-Time

Hours per Pay Period 1.00 (80 hours p/pp)

Job Shift: Day

Weekend/Holiday Rotation: No

Summary of Position:

The Medical Office Coordinator (MOC) supervises and coordinates the daily operations of an outpatient medical clinic. This position ensures regulatory compliance, coordinating employee schedules and assuring that essential Patient Centered Medical Home (PCMH) functions are met. The coordinator may perform staff duties within their scope, and responds to various circumstances as the lead/supervisor of the clinic.



  • Equivalent to graduation from high school.

  • College level coursework in the delivery of care in a medical clinic preferred.

  • Graduate of an accredited Medical Assistant training program approved by PAMF and/or equivalent preferred


  • At least three years recent office management and supervisory experience, preferably in a medical clinic.

  • Prior experience with quality improvement measures and the Patient-Centered Medical Home preferred.

  • Prior experience with Accountable Care Organizations (ACO) and population health preferred.

  • Epic experience preferred.


  • Knowledge of professional, licensing and regulatory standards that apply to the activities of the medical clinic.

  • Proficient computer skills as are required to document, communicate and enter information into the electronic medical records system, as well as to complete an online application and pre-employment/annual online learning requirements.

  • Requires critical thinking skills, decisive judgment and ability to work with minimal supervision.

  • Must be able to work in a stressful environment and take appropriate action.

  • Excellent oral and written communication skills.

  • Excellent interpersonal skills.

  • Ability to effectively communicate in English, in compliance with patient safety standards. Bi-lingual abilities preferred.

  • Working knowledge of quality improvement measures and the Patient-Centered Medical Home preferred

  • Working knowledge of ACO's, PCMH, and population health.


  • Current certification as a Medical Assistant from American Association of Medical Assistants, American Medical Technologists, California Certifying Board of Medical Assistants, or Multiskilled Medical Certification Institute preferred

  • Current Basic Life Support for Healthcare Providers certification from the American Heart Association, or ability to obtain prior to start date.

  • Possession of a valid driver's license in the employee's state of residence.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear.

  • The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

  • The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

  • Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

  • The employee must occasionally lift and/or move up to 25 pounds.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Contact with patients and guests under a wide variety of circumstances.

  • Potential for exposure to the risk of infections and bloodborne and contagious diseases.

  • Subject to varying and unpredictable situations, including the handling of emergency or crisis situations.

Essential Functions

  • Provide consistently exceptional care at all times.

  • Supervises and coordinates the daily operation of the medical office.

  • Oversees the ordering of office supplies, medications, and vaccines. Identifies needed repairs and maintenance of the office environment, and maintains the physical environment to ensure patient, staff and visitor safety.

  • Assists and supports staff as a resource/lead with daily office duties and functions.

  • Monitors patient schedules for optimization of appointments ensure processes are followed.

  • Assists in the development of reports to meet all organizational and regulatory requirements. Ensures reports are complete, accurate and provided according to established deadlines.

  • Audits processes to ensure appropriate submission of charge slips, credit card transactions and collected cash.

  • Ensures staffing meets the needs of the medical clinic, including scheduling of physicians and mid-level providers. Determines appropriate staffing levels based on expected patient volume and prepares staff schedules.

  • Facilitates and completes projects, audits, surveys and statistics.

  • Ensures ongoing compliance with professional, licensing and regulatory standards and assists in the development and implementation of corrective actions when deficiencies are noted.

  • Coordinates staff training and ensures compliance with ongoing training requirements.

  • Assists with payroll processes, ensuring the employee timekeeping system reflects accurate employee hours and consistently meets payroll deadlines.

  • Provides leadership to clinic staff.

  • Orients and trains staff and participates in performance reviews and disciplinary processes.

  • Identifies process improvement opportunities and makes recommendations for change.

  • Coordinates department meetings on a consistent basis.

  • Responds to the needs of the department by performing other duties, as necessary.

Purpose Statement

Consistently Exceptional Care


Barton Health is dedicated to the delivery of safe, high quality health care to community members and visitors. We are committed to compassionate, personalized, comprehensive and responsive treatment of all of our patients and other guests.


Barton Health commits to integrity, collaboration and excellence through the practice of our four Service Standards:

  • Safety

  • Respect

  • Image

  • Efficiency

Barton Health is a not-for-profit, equal opportunity employer and does not discriminate on the basis of sex, age, religion, creed, national origin, race or handicap in its relationship with patients, visitors or employees.

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Medical Office Coordinator

Barton Healthcare System