Medical Education Prog Splst

Medical Education Prog Splst

Requisition ID req29789 Working Title Medical Education Prog Splst Position Grade 12 Position Summary Would you like to play a crucial role in ensuring that UNM trains highly skilled doctors to provide exceptional care to the people of New Mexico and beyond? Would you like to do this while working a hybrid schedule?

Would you like to work with a supportive group of staff and faculty, have great benefits, and earn a pension? If so, this may be the job for you!

The Department of Emergency Medicine, Education Office, is seeking a professional, highly organized, customer service focused, Medical Education Program Specialist. Under general supervision by the Medical Education Program Manager and Residency Program Director, this position will be responsible for the daily administrative aspects and coordination of the Emergency Medicine Residency Program.

This is an administrative position in an education-centric department. We house the 4th largest residency program in the institution, with two ACGME-as well as additional non-ACGME fellowships. All faculty, including the Chair, are engaged in our educational mission.

This position requires strong attention to detail and the ability to work in a fast-paced environment. Organizational skills, ability to manage time, and communicate effectively are a must.

Knowledge of policies and procedures in working with confidential files and records are paramount to this role. Duties will involve using the full complement of Microsoft programs (Sharepoint, Teams, Office, Bookings, etc), assisting with weekly conferences, processing reimbursements in Chrome River, facilitating verification and credentialing, taking minutes, updating resident files, and supervision of administrative staff.

The optimal candidate has experience in Graduate Medical Education, program coordination, or administrative support in a similar environment. They will have proven experience working in diverse teams; able to communicate at a professional level; manage multiple tasks simultaneously; and have impeccable organizational skills. They will be self-motivated, have a specific talent in customer service and adhere to confidentiality practices.

Specific Responsibilities include:

Coordination of annual program recruitment initiatives and residency fairs.

Management of annual academic program calendar and events- orientation month, retreats, and graduation.

Maintenance and tracking of documentation required for program accreditation through the Accreditation Council of Graduate Medical Education (ACGME) and Graduate Medical Education (GME).

Managing specialized confidential databases for tracking resident training requirements, conference attendance, certifications, leave requests, projects and requests.

Coordination of resident rotation schedules internally and external to the institution.

Purchasing for the program, Program Director and Associate Director, education faculty, residents, and office staff for business related travel and other expenses.

Tracking all expenses, resident educational stipends, and managing program budget.

Organizing education and business related travel for faculty and residents.

Managing weekly resident conference (virtual and in person), updating conference calendar and curriculum changes, coordinating speakers and lecturers.

Creating reports for biannual clinical competency committee meetings using data management systems.

Implementing all Program Director, department, and institutional changes and integrate these into program administration.

Learning and instituting all educational accreditation changes required by ACGME, GME and Medical Boards.

Serve as primary administrative liaison to internal and external departments and agencies pertaining to resident and program specific administration. This includes ACGME, GME Office, Learning Environment Office, Emergency and other clinical departments, Emergency Medical Services Consortium, Occupational Health, Office of University Council.

See the Position Description for additional information.

Conditions of Employment Minimum Qualifications

High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Experience in business/academic administration or program coordination.

Advanced proficiency in Microsoft Office Suite, specifically Word, Excel, PowerPoint, Publisher, and Outlook.

Experience with financial monitoring procedures, budget planning, and related software

Experience with calendar creation systems or related software

Knowledge of database management

Understanding of Graduate Medical Education

Excellent customer service

Advanced organizational skills

Demonstrated ability to multitask and prioritize competing requests on a daily, weekly, and monthly basis.

Outstanding interpersonal skills

Strong written communication skills, as demonstrated by cover letter. Experience in Graduate Medical Education or similar setting.

Knowledge of ACGME residency or fellowship requirements.

Knowledge of HIPPA and FERPA regulations

Experience with UNM Banner Finance and Chrome River software, and institutional purchasing

Experience New Innovations or other equivalent residency tracking software

Proficiency in the use of SmartSheets or Microsoft Sharepoint software or similar

Experience in leadership, supervision, and training

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Emerg Med Education & Residency (558H) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $3,589.73 - $5,040.53 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.

In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.

For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 6/17/2024 Eligible for Remote Work Yes Eligible for Remote Work Statement This position is eligible for a hybrid schedule Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Provide a cover letter, resume and three professional references. Incomplete application will not be considered

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.