Medical Education Coordinator (Full Time, Day Shift)

Job Summary:

Assists the Medical Education Department in the administration and daily operations of the rotating/visiting residents, medical students and other Medical Education duties.

Minimum Job Requirements:

• 3 or more years of administrative experience or equivalent required

Knowledge/Skills/Abilities:

• Bachelor's Degree or some college courses preferred

• Previous Medical Education experience preferred

• Ability to communicate verbally and in writing

• Able to adapt and react calmly under stressful conditions

• Able to set priorities and meet deadlines

• Able to prioritize and successfully handle multiple concurrent tasks

• Strong problem solving skills

• Strong attention to detail

• Able to work in a team environment

• Able to work independently and flexibly with minimal supervision

• Able to represent department/function in a professional, courteous and efficient manner

Job Specific Duties:

• Serves as liaison between the department and numerous affiliated institutions. Ensures that rotators' schedules and processing documents are in order and compliant with system policies.

• Processes 15-20 rotating residents and ensures all documentation (background checks, immunization records, EMR, training licenses, NPI, security requests, etc.) are all in order and in compliance.

• Coordinates rotations and paperwork for visiting residents/fellows; schedules, obtains clearance from the specialty department, and ensures evaluations are completed and returned to their program.

• Plans orientation for rotating residents, medical students, and visiting residents.

• Participates in data gathering and accurate entry into the IRIS system, a national residency system/ database that is tied to federal GME funding for the system and which is subject to ongoing audits.

• Serve as liaison and point of contact for third year medical students from St. George's Medical School and Nova, PA students, AA Students, shadowers, and visiting 4th year medical students.

• Processes medical students' orientation, IT access, EMR training, scheduling, oral exams, evaluations, & L6 verification of training forms. Maintains communication with students' registrar's office.

• Prepares and submits quarterly billing statements/invoices to respective schools for teaching services of medical students. Tracks and monitors payment receipt.

• Sets up the AAMC VSAS System for visiting medical students' rotations application submission and processing.

• Uploads and assigns meal allowances for medical school students.

• Assists with the Pediatric Residency program interviews as needed.

• Responsible for accurate data entry of Continuing Medical Education recurrent series including trauma Conference, Quality & Evidence-based Radiology, and Faculty Development.

• Assists with set up, badges, sign in sheets, and onsite registration of PPGC and Board Reviews.