Medical Coordinator

Southwest Key Programs Glendale , AZ 85301

Posted 2 weeks ago

Job Summary:

The Medical Coordinator is responsible for assessing, facilitating and monitoring all components of client medical services.

Essential Functions:

  • Obtain, compile, and maintain medical files on each admission. Ensure proper daily documentation in Southwest Key Program's database ETO, and ORR-UAC Portal and maintain hard copy of required documents and medical record.

  • Schedule and comply with required medical and dental appointments and timelines. Respond and comply to individual emergency medical needs immediately.

  • Maintain and review for accurate and complete list of medical supplies, prescribe medications, and over-the-counter OTC medications according to the standing orders.

  • Prepare youth for examinations and record the medical intake, take vital signs, height and weight. Initiate routine lab tests.

  • Participate and advocate during the medical procedures performed by medical providers and other health services.

  • Assist the medical providers' staff with examination procedures when needed, such as patient screening and triage.

  • Dispense medication according to self-administration of medication - SAOM schedule, policies and procedures

  • Collect, maintain, and submit weekly, monthly, quarterly, and annual reports to supervisor.

  • Facilitate and conduct SAOM, universal precautions, TB 101, allergies and other related training to employees.

  • Provide a fail-safe plan with medication count, label accuracy, and SAOM, including over-the-counter drugs.

  • Educate and counsel youth concerning their disease, treatment, and prevention of disease.

  • Schedule and provide transportation to clients on medical appointments with assistance from floor staff as needed.

Other Functions:

  • Develop and expand medical and dental and other related services with local providers.

  • Able to react to change productively and handle other essential tasks as assigned.

  • Maintain Health Information Privacy HIPAA

Qualifications and Requirements:


High School Diploma/GED and certified Medical Assistant (CMA). Must have passed the appropriate examination from an accredited U.S institution CMA/CCMA/ARMA/NCCT (license required by the state of CA) OR Associates degree in nursing of medical sciences (e.g. LVN) and Licensure according to State requirements.

  • Minimum 1 year of full-time experience in a hospital, clinic, medical record department or physician's office. (including any volunteer or internship experience)


  • High School Diploma/GED and 3 years of on the job experience performing the clinical and clerical duties of a traditional medical assistant in a hospital, clinic, medical record department or physician's office. (Including any volunteer or internship experience).

  • Must be willing to present your registration as a Medical Assistant to ARMA (American Registry of Medical Assistants) within three months of employment OR pass your exam within 6 months of employment with an accredited institution.

Foreign Graduates in Medical Sciences (e.g. physicians and nurses): Applicants from countries or territories outside the USA must meet the above stated criteria.

  • Cleared Tuberculosis test results.

  • Immunization documentation Tetanus, diphtheria, pertussis (Td/Tdap), Varicella, Measles, mumps, rubella (MMR), Hepatitis A and B

  • Cleared background check from appropriate entity. Cleared drug test results (for Texas programs only).

  • Bilingual. (Spanish/English). Ability to read, analyze, and interpret common medical reports and legal documents.

  • Willingness to work a flexible schedule and be on-call evenings and weekends.

  • Comply with annual training requirements/licensure/certifications.

  • Must be at least 21 years of age at the time of hire.

  • Must possess a valid U.S. Driver's License an eligible to drive to facilitate program services as per contractual requirements.

  • Required to wear scrub uniforms. (Pweter Gray or Navy Scrubs)

Physical Demands:

Must be able to obtain Crisis Prevention Institute (CPI) certification and First Aid Certification (CPR). Must be able to supervise clients indoors and outdoors as necessary. Bending, stooping and lifting up to 30 lbs required to complete daily tasks. Job requires extended periods of sitting; use of various office equipment.

Work Environment:

This is a twenty four hour residential facility at which minors receive all services. It requires three shifts to cover twenty four hour period which are subject to change. Noise level varies from mild to moderate. This position's location varies to include confined spaces encountered while traveling. Access to a variety of medications with possible exposure to common injuries and illness.

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Medical Coordinator

Southwest Key Programs