Medical College Of Wisconsin

Position Description:

As an Administrative Assistant Sr. at Medical School Regional Campus in Wausau, WI you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.

• Compose correspondence as needed, which may contain confidential information.

• Use basic and more advanced functions of a variety of computer applications and software packages.

• Proofread and format documents to ensure accuracy.

• Greet and direct visitors providing information and campus tours; screen telephone calls and resolve complex inquiries.

• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.

• Compile data and information from multiple sources to prepare reports.

• Process payment requests, requisitions, and invoices.

• Distribute mail and organize filing systems accurately maintaining records.

• Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting scheduled.

• Coordinate and maintain calendar of events, appointments and meetings for assigned staff.

• Maintain operation of office equipment such as changing toner, ordering and tracking office supplies.

• Process basic payment requests, requisitions, and invoices.

• Maintain records and file systems to track, schedule and record activities related to the institution, programs, standardized patients, learners, and campus operations.

Department Specific Primary Functions

• Serve as liaison with faculty, administration, other departments, affiliates, outside institutions, and other campuses.

• Lead role in coordination of special projects; coordinate activities and keep track of status/progress.

• Research, collect and compile data; prepare special reports.

• Coordinate room reservations, room and event set up.

• Provide basic audiovisual and technical support (i.e. Wi-Fi connections; videoconference) to MCW faculty, staff, and students in setting up equipment for meetings and providing basic customer service.

Knowledge

• Skills

• Abilities

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

• Organization, time management, interpersonal, communication, and problem-solving skills.

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Preferred Schedule:

M-F 7:30 am

• 4:30 pm; occasional evenings and weekend hours for campus events (Onsite)

Position Requirements:

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education: High School Diploma

Minimum Required Experience: 5 years of experience

Preferred Education: Associates Degree

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

• 403B Retirement Package

• Competitive Vacation and Paid Holidays offered

• Tuition Reimbursement

• Paid Parental Leave

• Pet Insurance

• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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