Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Medical Administrative Assistant I

Expired Job

County Of Santa Clara Santa Clara , CA 95051

Posted 2 months ago


Under direction, to perform and coordinate moderate to complex tasks in technical, administrative, office management, and medical secretarial work in a clinical and academic medical setting.

This recruitment is for a Full-Time assignment at Valley Medical Center. The established eligible list will be used to fill other vacancies (Full-Time, Part-Time, Extra-Help, etc) as they occur. If you are interested in such opportunities, please be sure to complete the appropriate questions.

Learn more about Santa Clara Valley Medical Center: Hospital and Clinics at and follow us on:

Twitter I @scvmctalent

Facebook I

LinkedIn |

Typical Tasks

  • Relieves the physicians of routine administrative details, such as preparing expense requests, monitoring expense funds, making travel arrangements, preparing and tracking physician time-off requests/reports, etc.;

  • Takes minutes at meetings and prepares draft summaries for distribution;

  • Maintains office files and records, including those of a confidential nature;

  • Performs medical transcription from machine recordings;

  • Prepares charge documents for physicians according to required guidelines;

  • Performs patient relations duties, which may include handling prescription refills, scheduling appointments, preparing insurance/disability forms and Treatment Authorization Requests (TARS) for signature, requesting medical records, and obtaining accurate patient information;

  • Prepares from machine dictation or written material a variety of documents, including but not limited to protocols, manuscripts for publication, grant requests, lecture materials, etc.;

  • Screens office visitors and telephone callers, meets the public, directs callers/visitors to other departments or individuals as appropriate;

  • Participates in department/division schedule production for physician clinical assignments, conferences, etc.;

  • Independently composes routine letters and other documents from notes or oral directions;

  • Performs and assists management with payroll activities;

  • May participate in office staff training and coordination of assignments or projects;

  • Maintains the calendar of the physician(s);

  • Maintains record-retention plan according to specific hospital/departmental policies;

  • Orders office and/or medical supplies within established guidelines;

  • May be assigned as a Disaster Service Worker, as required;

  • Performs other related duties as required.

Employment Standards

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Training and Experience Note: The required knowledge and abilities are attained through four (4) years of administrative/secretarial experience, at least two (2) of which must be in a healthcare environment, to include two (2) years of experience performing medical transcription from machine recordings. Such work must have included providing responsible office support to management and/or physician staff and administering or coordinating office activities.

  • OR -

Possession of an Associate's degree in Biology, Physiology, Chemistry or a related field, or possession of a medical certification, can substitute for two years of experience.

Special Requirements

Department may selectively recruit for typing speed up to 50 Net WPM depending on departmental need.

Knowledge of:

  • Medical terminology;

  • Medical transcription;

  • Functions and basic office operations of a medical administrative office;

  • Modern office methods and practices;

  • Medical and business correspondence formats;

  • Medical billing and coding;

  • Correct English usage, grammar, spelling, vocabulary and punctuation;

  • Word-processing, database maintenance, report writing and applicable software.

Ability to:

  • Provide varied medical secretarial, office, and administrative assistance to clinical management or physician staff;

  • Organize work, set priorities, meet critical deadlines and follow-up on assignments;

  • Use initiative and independent judgement within established guidelines;

  • Establish and maintain effective working relationships;

  • Compose correspondence independently or from brief instructions;

  • Organize and maintain accurate records and files;

  • Operate standard office equipment, including computer;

  • Transcribe medical records, correspondence, and memoranda from machine recordings;

  • Type with speed, accuracy and efficiency.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant III

Abbott Laboratories

Posted 1 week ago

VIEW JOBS 11/11/2018 12:00:00 AM 2019-02-09T00:00 At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve. JOB DESCRIPTION: Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconferences, acting as a liaison for remote access issues. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. Uses basic to intermediate software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Frequently interacts with high-level executives. Basic to intermediate knowledge and understanding of business processes and requirements. Frequently handles confidential or business-sensitive information. Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts. May be the primary point of contact for manager's schedule. JOB FAMILY:Administrative Support DIVISION:AVD Vascular LOCATION:United States > Santa Clara : Building B - SC Floor-2 ADDITIONAL LOCATIONS: WORK SHIFT:Standard TRAVEL:Yes, 5 % of the Time MEDICAL SURVEILLANCE:Not Applicable SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday) Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law link - English: EEO is the Law link - Espanol: Abbott Laboratories Santa Clara CA

Medical Administrative Assistant I

Expired Job

County Of Santa Clara