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Medical Administrative Assistant I

Expired Job

County Of Santa Clara Santa Clara , CA 95051

Posted 2 months ago

Description

Under direction, to perform and coordinate moderate to complex tasks in technical, administrative, office management, and medical secretarial work in a clinical and academic medical setting.

This recruitment is for a Full-Time assignment at Valley Medical Center. The established eligible list will be used to fill other vacancies (Full-Time, Part-Time, Extra-Help, etc) as they occur. If you are interested in such opportunities, please be sure to complete the appropriate questions.

Learn more about Santa Clara Valley Medical Center: Hospital and Clinics at www.scvmc.org and follow us on:

Twitter I @scvmctalent

Facebook I facebook.com/SCVMC

LinkedIn | linkedin.com/scvmc

Typical Tasks

  • Relieves the physicians of routine administrative details, such as preparing expense requests, monitoring expense funds, making travel arrangements, preparing and tracking physician time-off requests/reports, etc.;

  • Takes minutes at meetings and prepares draft summaries for distribution;

  • Maintains office files and records, including those of a confidential nature;

  • Performs medical transcription from machine recordings;

  • Prepares charge documents for physicians according to required guidelines;

  • Performs patient relations duties, which may include handling prescription refills, scheduling appointments, preparing insurance/disability forms and Treatment Authorization Requests (TARS) for signature, requesting medical records, and obtaining accurate patient information;

  • Prepares from machine dictation or written material a variety of documents, including but not limited to protocols, manuscripts for publication, grant requests, lecture materials, etc.;

  • Screens office visitors and telephone callers, meets the public, directs callers/visitors to other departments or individuals as appropriate;

  • Participates in department/division schedule production for physician clinical assignments, conferences, etc.;

  • Independently composes routine letters and other documents from notes or oral directions;

  • Performs and assists management with payroll activities;

  • May participate in office staff training and coordination of assignments or projects;

  • Maintains the calendar of the physician(s);

  • Maintains record-retention plan according to specific hospital/departmental policies;

  • Orders office and/or medical supplies within established guidelines;

  • May be assigned as a Disaster Service Worker, as required;

  • Performs other related duties as required.

Employment Standards

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Training and Experience Note: The required knowledge and abilities are attained through four (4) years of administrative/secretarial experience, at least two (2) of which must be in a healthcare environment, to include two (2) years of experience performing medical transcription from machine recordings. Such work must have included providing responsible office support to management and/or physician staff and administering or coordinating office activities.

  • OR -

Possession of an Associate's degree in Biology, Physiology, Chemistry or a related field, or possession of a medical certification, can substitute for two years of experience.

Special Requirements

Department may selectively recruit for typing speed up to 50 Net WPM depending on departmental need.

Knowledge of:

  • Medical terminology;

  • Medical transcription;

  • Functions and basic office operations of a medical administrative office;

  • Modern office methods and practices;

  • Medical and business correspondence formats;

  • Medical billing and coding;

  • Correct English usage, grammar, spelling, vocabulary and punctuation;

  • Word-processing, database maintenance, report writing and applicable software.

Ability to:

  • Provide varied medical secretarial, office, and administrative assistance to clinical management or physician staff;

  • Organize work, set priorities, meet critical deadlines and follow-up on assignments;

  • Use initiative and independent judgement within established guidelines;

  • Establish and maintain effective working relationships;

  • Compose correspondence independently or from brief instructions;

  • Organize and maintain accurate records and files;

  • Operate standard office equipment, including computer;

  • Transcribe medical records, correspondence, and memoranda from machine recordings;

  • Type with speed, accuracy and efficiency.

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Medical Administrative Assistant I

Expired Job

County Of Santa Clara