State Of Michigan Lansing , MI 48907
The position performs advanced management assistant functions for the managers and staff of the Quality Assurance Section and Innovative Contracting. This includes participating in management support activities and coordinating office activities.
This position serves as a reference person for departmental policies and procedures, determines own work priorities, and independently performs various section responsibilities. These activities require knowledge of department goals, policies and procedures, managers viewpoints, and the use of independent judgement in decision making. The duties require a high degree of diplomacy, writing skills, ability to work well with others, ability to work with data, and organizational skills.
Key functions include answering phone calls and providing customer service and support, scheduling meetings, processing travel arrangements and expenses, using various software programs, forms, and spreadsheets. Duties also include processing various section memoranda, organizing meeting agendas, taking meeting minutes and notes, and performing timekeeping audits for the section. The position also serves as part of the Design Division call coverage group which requires continuous coordination between multiple management assistants in the Bureau. Team building with other MDOT Bureau management assistants is essential in order to be more aligned with Department wide policies and procedures.
Required Education and Experience
Educational level typically acquired through completion of high school.
Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to experienced E7-level
administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update transactions is an essential part of the work, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
Additional Requirements and Information
Certain positions may require a criminal history background check.
View the job specification at: http://www.michigan.gov/documents/Secretary_13143_7.pdf
Position is located at 425 West Ottawa Street, Lansing, Michigan.
Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.