Job Summary: Perform purchasing function for medical/surgical items for the Operating Rooms.
Establish par levels for all supplies with manager of designee of unit. Review par levels of all special order items on a daily basis and reorder, as needed. Review daily schedule to determine urgent replacement on minimal par level items.
Review all patient supply charges to determine appropriate charge per procedure and reorder, as necessary. Enter purchase orders with appropriate vendor for goods and services. Identify and contact sources for supplies; review literature, meet with vendor, coordinate meetings with key personnel and consults with purchasing for pricing.
Communicate back order concerns and provide new sources of substitutes to satisfy departmental requirements. Obtain verbal and written quotations for goods and finalize pricing with Purchasing Department.
Perform all necessary follow-up and expediting activities to ensure delivery requirements including reconciliation of order receiving. Collaborate with distribution personnel to ensure availability of hospital inventory for perioperative services. Review supplies budget and support financial analyst with monthly variance report.
Maintain historical purchasing files, catalogs, pricing, and reference information; including all incoming and outgoing requests, purchase orders and contracts. Maintain accurate data entry requirements, interact with purchasing and distribution departments concerning questions related to supply sources, pricing, and procedures.
High School diploma or GED required. Bachelor's degree preferred.
3-5 years related work experience required.
Two to four years of work related experience.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job:
Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus
Beth Israel Deaconess Medical Center