Materials Coordinator

Job Summary: Assists Regional Materials Manager (RMM) with the materials management process for the facilities, which includes the evaluation, procurement, storage, and distribution of all supplies and equipment.The Materials Coordinator will collaborate with the Regional Materials Manager perform the daily operations to support the medical and surgical inventory control for the facility to include ordering of all medical supplies, maintaining an appropriate inventory of all medical supplies, receiving and stocking of all medical supplies to their assigned area.

Job Title: Materials Coordinator/Back Up Materials Manager

Reporting Relationship: Reporting Relationship: Reports to the Regional Materials Manager.Dotted line of responsibility to the Regional Administrator and Regional Clinical Director.

Essential Job Duties and Responsibilities:

• Collaborates with RMM on the procurement and order fulfillment for the facilities

• Utilize MMIS for all order placement of medical and surgical supplies

• Utilize existing MMIS inventory numbers when available to minimize free form entry for procurement of supplies. When items do not exist in the MMIS for items to be ordered more than three times in a calendar year, submit the proper request to add to item master database.Review monthly free form report with RMM to continue to reduce free form usage with a goal of greater than 90% of purchases executed with a MMIS number.

• Accurately place orders and track deliveries to ensure timely fulfillment of ordered supplies

• Works with RMM to develop, maintain, coordinate, and communicate with facility departments to regularly schedule orders by vendor to ensure proper inventory levels and delivery schedules; avoid need to expedite and incur additional freight expense

• Responsible for maintaining high level of contract compliance with USPI and GPO agreements for cost savings, rebates, and commitment level requirements

• Coordinate the standardization of supplies, equipment, and service within the facility according to the guidance of RMM, utilizing USPI and GPO contracts when possible

• Responsible for the resolution of supply, equipment, and service problems with vendors.Escalate to the RMM when necessary and appropriate

• Maintain a professional and ethical environment in interactions with vendors

• Coordinate the reconciliation process for invoices with Accounts Payable department when price and quantities do not agree with the purchase order

Qualifications: High school graduate. Current CPR.Demonstrated necessary clinical competency.Computer skills.Experience in materials management in an OR setting preferred.

Job Behavior: Demonstrates ability to work as a team member and to communicate directly and professionally.Is flexible, reliable, productive, patient-orientated, and self-motivated.Portrays the facility in a positive light to others.Avoids being involved in gossip spreading or conversations that promote discord of staff members.Maintains professional conduct and appearance. Behavior reflective of Mission Statement:

USPI's mission is to provide first-class surgical services for the local community in a safe, comfortable and welcoming environment; one in which we would be happy to treat our own families.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos.Ability to present information in one-on-one and small group situations to patients, physicians, and other employees.

Physical Demands: Shall be physically able to stand, walk, and maintain varied body motions and position for long periods of time.Shall be able to move supplies and place them on shelves.Demonstrates manual dexterity.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee shall be able to use hands to finger, handle or feel objects or tools.The employee is required to stand, walk, climb, or balance, stoop, kneel, crouch, or crawl.Shall be able to hear and speak.Shall be able to move up to 50 pounds.

USPI'S EDGE (Every Day Giving Excellence)

USPI'S EDGE is the key to the differentiation of USPI as a customer-focused company.The process of completing EDGE requirements establishes processes and measurements that are collected, assimilated, and shared throughout USPI.All employees are involved with EDGE.The involvement can range from doing their jobs to taking on the role of gathering and/or entering data into the computer.All employees shall at some time during their employment be required to participate in the EDGE program.

Benefits

USPI offers the following benefits, subject to employment status:

• Medical, dental, vision, disability, and life insurance

• Paid time off (vacation & sick leave)

• 401k retirement plan

• Paid holidays

• Health savings accounts, healthcare & dependent flexible spending accounts

• Employee Assistance Program, Employee discount program

• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long-term care, elder & childcare, AD&D, auto & home insurance.

Required Skills:

Position Requirements:

• High school graduate or equivalent required

• Two years minimum receiving and inventory experience in a health care environment preferred.

• Strong Customer Service Background

• Strong math and counting skills required

• Type minimum of 40 wpm preferred

• Computer experience required (Microsoft Office, Outlook, Word and Excel preferred)

• Able to deal tactfully with public and other staff members

• Must possess the ability to prioritize responsibilities and handle multiple projects simultaneously

• Ability to deal with repetitive task

• Ability to lift up to 50 pounds unassisted

• Ability to stand, bend, twist, squat and lift heavy items above your head and shoulders

• Ability to work in a clean and sterile environment

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

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