Job Description and Duties

INDICATE 02-4-330 ON APPLICATION

Working under the direction of the Caltrans Maintenance Manager I, the Warehouse Materials Specialist acts as an assistant to the Manager in the daily operations of the warehouse. Serve as a back-up to the Warehouse Worker in their absences.

The specialist will be expected to assist in the coordination of the following procedures: receiving/special signs; shipping and purchasing; publications; order filling; inventory and property reutilization; and space management. Operates powered and non-powered material handling equipment. Gives and receives direction in maintaining a safe work environment.

The successful candidate must adhere to ethical practices and processes, know and follow policies, ensure the best value for the state, and demonstrate a positive attitude and a commitment to providing quality service that is accurate, timely and exceeds customers' expectations. Must possess a valid Class C driver's license while operating State equipment or State vehicles. This position is represented under collective bargaining. Required to work overtime, nights and weekends due to storms, emergencies, or special work projects, as determined by the Supervisor or Department.

Serves as primary point of contact for procurement of inventory, office supplies and other items located in the District 2 Warehouse. Provides excellent customer service; independently consults with and advises managers and staff on procurement policies and procedures; and provides technical and analytical assistance.

Incumbent procures complex commodities in compliance with the Department's Acquisition Manual. Reviews, analyzes, tracks and processes all types of purchases such as maintenance, construction, and office supplies, as well as other requests with various time lines and time-sensitive requirements at any one time. Facilitates formal and informal competitive solicitation through the appropriate acquisition methods.

Will use general procurement processes and the Small Purchase Payment Method, CAL-Card program. Reviews and validates invoices and prepares payment documents for services and purchases made. Prepares monthly statements of account, and audits and reconciles monthly transactions and payments.

Reviews supporting documentation and ensures consistency with Department of General Services and compliance with Government Code, the State Contracting Manual, and State Administrative Manual. Independently resolves issues and takes appropriate course of action.Procures needed merchandise through the Purchasing Service Center, the Sacramento Materials Distribution Warehouse, and outside vendors, by use of contract delegation purchase requests and/or visa. Ensures SDS (Safety Data Sheets) information housed in the warehouse is current and up to date.

CalCareers Exam link:

https://www.calcareers.ca.gov/CalHRPublic/Search/ExamSearchResults.aspx#empty

Eligibility for hire may be determined by your score on the Materials and Stores Specialist Exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Materials and Stores Specialist Exam is located here: Materials and Stores Specialist exam bulletin (ca.gov)

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

PARF# 02-4-330 / JC-426905

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is located at D2 Warehouse, Shasta County

Incumbent may be required to sit for long periods of time using a keyboard and video display terminal; move large or cumbersome diagrams from one location to another up to a maximum of 25 pounds; lift computer equipment, including monitors and CPU's up to a maximum of 25 pounds; occasional bending, stooping, and kneeling. Working hours will be set sometime between 0500 and 1700 hours, Monday through Friday, and the incumbent will be expected to report to work on time and remain productive throughout the workday; may be required to travel in state, but the travel is not frequent; must have the ability to develop and maintain cooperative relationships and be able to deal effectively with pressure, maintain focus and intensity, yet remain optimistic and persistent even under adversity; must be open to change and acceptance of new information and processes; be able to adapt behavior and work methods in response to new information, changing conditions or unexpected obstacles; behave in a fair, ethical, and professional manner toward others and demonstrate a sense of responsibility with commitment to public service; have the ability to multi-task, adapt to changing priorities, and complete tasks with short notice.

Incumbent will work in a climate-controlled office under artificial light; however, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. May be required to travel and work outdoors and may be exposed to dirt, noise, uneven surfaces, and/or extreme heat or cold.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• MATERIALS AND STORES SPECIALIST

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-426905

Position #(s):

902-610-1506-XXX

Working Title:

WAREHOUSE MATERIALS SPECIALIST

Classification:

MATERIALS AND STORES SPECIALIST

$3,762.00 - $4,697.00 A

$4,091.00 - $5,151.00 B

of Positions:

Multiple

Work Location:

Shasta County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website: www.dot.ca.gov

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf

Director's EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director's EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

• Possession of a valid driver's license is required when operating a state owned or leased vehicle.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.

Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members. Please redact birthdates and social security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/26/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov.

When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation

Attn: Caltrans DHR Contact

Certification Services MS-90

P O Box 168036

Sacramento, CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation

Caltrans DHR Contact

Classification and Hiring Unit - ECOS

1727 30th Street, MS 90

Sacramento, CA 95816

Closed on weekends and State Holidays

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:

Salvador Cardiel

(916) 491-0923

salvador.cardiel.jr@dot.ca.gov

Hiring Unit Contact:

Lisa Ciapponi

(530) 225-3050

lisa.ciapponi@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Caltrans EEO Office

(844) 368-3367

Ask.eeo@dot.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-426905), PARF# 02-4-330 and title of the position (Materials and Stores Specialist) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Survey:

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job!

https://www.surveymonkey.com/r/HMQ7LDR

https://youtu.be/oC9wIp8QalI

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.