Marketing Traffic Coordinator

Vitamin Shoppe Industries Inc Secaucus , NJ 07096

Posted 11 months ago


The Marketing Traffic Coordinator will manage the internal creative production process from concept through release ensuring on time delivery and flawless execution. This position is responsible for the planning, scheduling, development and execution of marketing materials including but not limited to in-store signage, direct mail, email, paid media, web, social and other assets for internal and external communication. In addition, you are responsible for managing all workflows into and out of the department, creating and maintaining agreed upon timelines, running status meetings, knowing where projects are at all times, ensuring timely releases to the designated party and having a sense of urgency where HOT projects are concerned.

This position is for a self-starter who is motivated, eager and obsessively organized. You have the ambition to be successful, yet the humility to learn every single day. You can instinctively prioritize, are able to multi-task and work quickly to complete tasks. You take pride in your contributions and thrive in a fast-paced environment. You welcome new challenges with anticipation of what needs to be done next. You are proactive and resolve issues before they escalate. You operate at the highest levels of integrity, authenticity, and discretion. This role requires a professionally mature individual who understands the needs of the business but can be fair and balanced in their approach to proactively solving problems in a diplomatic and collaborative manner.


  • Serve as the day-to-day contact regarding project execution.

  • Responsible for overall prioritization and scheduling of marketing projects.

  • Monitor projects from initiation through delivery and maintain comprehensive project documentation via Updates in Workfront.

  • Oversee full execution of assigned marketing projects including extensive proof-reading of materials for accuracy and consistency across all channels.

  • Thoroughly understand project coordination and define schedules for on-time delivery of assets.

  • Schedule jobs and assign to creative team.

  • Expert in scheduling by assessing channel requirements, level of effort, delivery/deployment dates and identifying jobs that should route together.

  • Set up cross-functional kick-off meetings as needed for key campaigns.

  • Ensure content (e.g., messaging, vendor requirements, legal, program/event details) is communicated clearly in campaign brief and follow up on missing or unclear information.

  • Rush job requests: Review projects in pipeline and collaborate with design/copy and business owner on prioritization.

  • Lead weekly status meetings (Hot List) and identify potential timeline hurdles.

  • Generate reports on job status and upcoming/overdue milestones.

  • Anticipate/recognize problems/potential problems affecting project deadlines and take necessary corrective action.

  • Identify and escalate as needed, risks and issues impacting project delivery, quality or timeline.

  • Manage requests for changes and prioritize work based upon business needs and available resources.

  • Communicate any changes on assigned projects to design/copy.

  • Proof assets prior to routing.

  • Route jobs for approvals to all stakeholders.

  • Recommend/take action to find solutions to issues/problems. THINK!

  • Set up "War Room" for weekly Omni-Channel and Customer Experience walk-through.

Marketing Operations Department Related:

  • Establish and maintain effective communication and working relationships with all departments.

  • Understand and support all functions and the processes of Marketing Operations Manager.

  • Excel at utilizing the Workfront project management system.

  • Ensure all job tickets submitted to Workfront are complete with supporting documentation and processed in a timely manner in accordance with workload.

  • Lead the weekly status meeting (Hot List).

  • Execute set up for weekly Omni Channel and Customer Experience wall review.

Other Functions:

  • Performs other duties as required

  • Support all team members within the department/organization when necessary



  • Bachelor's Degree in Marketing or related field or equivalent combination of experience and instruction.

Experience Required:

  • A minimum of 2 years of marketing experience.

Skill and Ability:

  • Strong attention to detail and operational workflow dynamics to effectively track and analyze the status of projects

  • Ability to multi-task and utilize resources to execute tasks within a deadline-oriented environment

  • Excellent communication and organizational skills

  • Experience with Workfront Project Management System

  • Commitment to continuous process improvement, initiatives and ability to solve problems creatively

  • Highly motivated and high level of initiative; inspires confidence to work independently and in support of department goals and business objectives

  • Ability to build relationships and work cross functionally

  • Strong analytics and computer skills (MS Excel, Word, PowerPoint)

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Routing Coordinator

Sheehan Family Companies

Posted Yesterday

VIEW JOBS 2/26/2020 12:00:00 AM 2020-05-26T00:00 <p><img src="" width="401" height="161" style="width: 401px; height: 161px;"></p><p><br></p><p>Union Beer Distributors is a part of a family run beer distributing company that supplies the highest quality beers available across the northeastern United States. Owned and operated by the same family for the past century, our company places unparalleled value on the strong relationship we have with our customers. We maintain a fine lineup of world class products, and even more importantly, a strong team of world class people.</p><p>Union Beer Distributors is currently looking for a Routing Coordinator. We are looking for an energetic individual who posses’ a strong work ethic and a strong sense of responsibility to join and contribute to our team. The Routing Coordinator will be responsible for Routing, Maintenance and Tracking Delivery Vehicles while monitoring DOT Compliance, Productivity, Safety, and assisting local management on identifying areas of improvement. Roadnet experience needed.</p><p>Position Overview:</p><ul> <li>Complete daily Routing and Truck Diagramming activities in most efficient and effective manner</li> <li>Utilize Business Intelligence tools to identify opportunities for improvement in driver productivity and route efficiency</li> <li>Assign loads and routes to specific fleet</li> <li>Schedule proper number of operations personnel each day with Delivery Manager</li> <li>Use Routing Software or similar tools to perform Route Optimization projects</li> <li>Monitor Route performance through analysis of data from on-board computer</li> <li>Review on-board computer data for Hours of Service problems and Safety violations</li> <li>Give daily feedback to local management of safety issues, compliance problems, underperforming drivers, customer issues, etc.</li> <li>Create efficient delivery routes, incorporating travel and service times, DOT restrictions and traffic patterns</li> <li>Communicate with sales regarding shipment-related information, including delivery dates, service windows, shipment delays and information necessary to process orders </li> <li>Log and print manifests for completed and approved routes which are ready for processing</li> <li>Maintain order integrity to include correct delivery dates, accurate notes, exception codes, etc.</li> <li>Restructure routes to increase route optimization with the help of Delivery and Sales Manager.</li> </ul><p><strong>Requirements</strong></p><ul> <li>Bachelor’s Degree in Supply Chain/Logistics or related field preferred.</li> <li>1 – 2 years relevant experience</li> <li>Effective communication skills – oral, written and presentation</li> <li>Ability to manage multiple projects concurrently, demonstrating a sense of urgency and results orientation</li> <li>Experience solving a variety problems that range from simple to more complex</li> <li>Strong organizational skills</li> <li>Strong Microsoft Office skills - Excel, Access, Word and PowerPoint</li> <li>Must be able to work second shift hours (approximately 3:30 PM. – 12:30 AM.) and schedule of Sunday through Thursday</li> </ul><p><strong>Benefits</strong></p><p>We offer competitive Pay, Competitive Benefits Package, Paid vacation time. Flexible Spending Accounts, Wellness and cell phone discounts available.</p><p><em>*subject to terms and conditions</em></p> Sheehan Family Companies Secaucus NJ

Marketing Traffic Coordinator

Vitamin Shoppe Industries Inc