Marketing Executive Assistant

JOB REQUISITION

Marketing Executive Assistant

LOCATION

CHICAGO

ADDITIONAL LOCATION(S)

JOB DESCRIPTION

You Belong Here

The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.

At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.

Where We Need You:

We are seeking an experienced Marketing Executive Assistant to partner with our U.S. based marketing and communications team to provide full-service support across our programs.

What You Will Be Doing:

• Provide full-service support for all financial payments for the U.S. based marketing and communications team. This includes but is not limited to processing check requests, coding p-card (purchase card) payments and partnering with finance and procurement to ensure compliance with all contracting and payment processes.

• In partnership with the Director of Marketing Experience, manage all marketing and communication resources and trainings. This includes regularly updating or project managing updates and posting on internal SharePoint websites.

• Create bi-weekly email communication to all North American employees of all recent marketing resources the practice can leverage for business development. This email requires the utmost attention to detail and follow-up to ensure accuracy and professionalism.

• The Protiviti marketing team leverages Salesforce campaign functionality to track all client engagement. The person in this position will audit these campaigns individually in a timely manner to ensure accuracy and consistency across the program for effective reporting and historical tracking.

• Assist in submitting and completing CPE (continuing professional education) requests for the U.S. based marketing team to ensure that clients receive all credit deserved. Understand and adhere to all NASBA (National Association of State Boards of Accountancy) standards and Protiviti's learning and development standards for compliance.

• Partner with the U.S. based event team and provide support by creating registration and landing pages leveraging the Bizzabo technology. Additional event support may be required, as needed.

• Provide 5-8 hours a week of administrative support for Protiviti's VISION and golf brand programs. This includes various tasks such as project management, creative requests, building emails, maintaining timelines and agendas, updating websites, budget management and other needs.

• Additional support, such as processing expenses for the Senior VP of Marketing and Communications, will also be required in this position.

What Will Help You Be Successful:

• You have a positive can-do attitude and the ability to thrive in a dynamic and demanding environment where flexibility is required.

• You have impeccable project-management skills and are very organized, extremely detail-oriented, and able to prioritize and meet multiple deadlines.

• You are a quick learner to new technologies and operates autonomously in a fast-paced program while effectively collaborating with all levels of professionals.

• You're a self-starter who efficiently prioritizes multiple requests and objectives into actionable plans and tasks.

• You work efficiently and effectively while still focusing on the quality of the work you produce.

• You care about the experience that the team has with you, are readily available during work hours to answer questions, and have a customer service orientation.

• You have proven track record of being a creative, strategic, and analytical thinker who solves problems.

• You desire a long-term career with multiple opportunities for growth within the organization.

Your Educational and Professional Qualifications:

• Bachelor's degree in business, marketing or related field

• Minimum of 2 years of experience in B2B marketing/consulting

• Professional qualifications include: strong project-management skills, attention to detail, healthy interpersonal skills, proactive team player, commitment to quality, professionalism, critical thinking, problem solver, performance focused and customer service orientated.

Our Hybrid Workplace

Protiviti practices a hybrid model, which is a combination of working in person with a purpose and working remotely. This model creates meaningful experiences for our people and our clients while offering a flexible environment. Our people work both in-person in local Protiviti offices and in other environments, which can include local or out-of-state travel based on the needs of the team.

Protiviti is not registered to hire or employ personnel in the following states

• West Virginia, Alaska

#LI-Hybrid

Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.

$52,000.00 - $80,000.00

Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.

Eligible for an annual discretionary bonus

Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.

Learn more about the variety of rewards we offer at Protiviti at https://www.protiviti.com/sites/default/files/2023-12/2024-benefit-highlights.pdf.

Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.

Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran

As part of Protiviti's employment process, any offer of employment is contingent upon successful completion of a background check.

Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.

In your email please include the following:

• The specific accommodation requested to complete the employment application.

• The location(s) (city, state) to which you would like to apply.

For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

For positions located in Los Angeles, CA: Protiviti will consider for employment qualified Applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Protiviti is not registered to hire or employ personnel in the following states

• West Virginia, Alaska.

Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.

JOB LOCATION

IL PRO CHICAGO