Marketing Coordinator

At Photobooth Supply Co., we believe in the power of capturing moments and creating lasting memories. We are passionate about empowering entrepreneurs and event professionals with a proven and profitable business in the form of a photo booth — we’ve already helped transform the lives of thousands of customers worldwide and we’re looking for a detail-oriented Marketing Coordinator to support us as we continue to grow.

The ideal Marketing Coordinator candidate will have extensive experience coordinating and supporting the execution of marketing projects and events, including utilizing project management tools and proven methods of organization to monitor even the smallest detail. We are seeking someone who is proactive in their communication with the ability to develop strong relationships with the team in order to facilitate our ongoing success. If keeping things on track while balancing the pressures of an ever-evolving marketing landscape is your superpower, read on!

Key Responsibilities:

Marketing Coordination:

• Review team’s KPI inputs and statuses, track team member’s capacity, and raise any short- or long-term prioritization concerns to the Director with weekly updates
• Work closely with Marketing team members to ensure complete understanding of assignments, expectations, and due dates
• Create and maintain ClickUp management system for tracking marketing projects
• Ensure on-time delivery of marketing projects, meeting established deadlines
• Facilitate contractor projects by attending all meetings and ensuring projects are on track
• As directed, pull reports rom Shopify, HubSpot, and other systems, providing summaries of findings to the Director

Campaign Support:

• Partner with the Head of Lead Generation on campaign reporting, pulling and organizing reports to support efficiency
• Monitor campaign performance, creating and updating campaign and project documents
• Assist Head of Content with distributing marketing content across various platforms, ensuring consistent and timely delivery

Trade show Management:

• Own every aspect of planning and execution for major industry trade shows as well as our own live events
• Track internal and external deadlines, proactively following up with team members and vendors on their assigned tasks
• Assist in building event budgets and own the ongoing monitoring of budgets, raising concerns or potential overages to the Director of Marketing before they occur
• Attend all events in-person to manage day-of logistics and support the team with organization and any ongoing changes
• Manage the coordination and on-site logistics of marketing and promotional photoshoots

Administrative Support:

• Manage the Director’s schedule, ensuring efficient time management
• Meeting facilitation including taking detailed notes and distributing minutes and action items
• Update Standard Operating Procedures (SOPs) as needed
• Invoice and contract support, including confirming payment terms with the latest agreements, reviewing contract renewals, and coordinating hourly and commissioned team member’s payments

Requirements

• Minimum of 3 years experience in marketing with a focus in team and project coordination
• Proven track record managing individuals’ workloads and focus from task assignment to completion
• Experience planning and implementing trade shows and conferences, including international events
• Proficiency in project management tools, preferably ClickUp
• Experience with Shopify, HubSpot, Google Analytics, Facebook Business
• Strong organizational skills with the ability to manage multiple tasks simultaneously, including maintaining a high volume of content distribution to meet the set KPI
• Excellent communication and interpersonal skills
• Ability to analyze data and provide actionable insights
• Detail-oriented with strong notetaking and documentation skills
• Experience using various online tools such as GSuite, Slack, Notion, Zoom, Miro, etc.
• Available between 8:30am and 5:30pm Pacific Time

Preferred Skills:

• Knowledge of content distribution strategies across multiple platforms
• Familiarity with updating and maintaining SOPs

Key Performance Indicators (KPIs):

• On-time Project Delivery Rate: Ensuring marketing projects are completed on or before the deadline
• On Budget Event Execution: Marketing events — trade shows, conferences, photoshoots — stay within approved budget
• Marketing Communication Efficacy: Ensuring consistent meeting ratings of 8.5 or higher

Benefits

• Salary: $55,000-$70,000 USD
• Opportunity to work with a dynamic and innovative marketing team.
• Professional development and growth opportunities.🏥 Gold Standard Health Benefits
  👴 401K
  📚 Education Stipend
  💻 Remote Work
  💰 Bonus Plan
  🏝️ Annual Retreat
  ✈️ Generous PTO and Holiday Schedule
  💼 Quarterly Financial Meetings
  📊 Open Book Management
  💪 Intimate Team
  🧑‍💻 Work from Home Stipend