Marketing Coordinator (Contractor)

Benefitfocus Charleston , SC 29402

Posted 2 months ago

Benefitfocus is searching for an Marketing Coordinator (Contractor) to perform a variety of duties related to supporting high level corporate meeting coordination and events, while maintaining the highest level of professionalism. The ideal candidate for the Marketing Coordinator (Contractor) will be an experienced, take charge professional with ability to manage administration and logistics of numerous one-time as well as ongoing meetings hosted for prospective and existing customers, internal events and other special projects as needed. The successful candidate would be willing to work occasional evenings and weekends.

This contract position is located in Charleston, SC. This position is targeted towards individuals with experience in office administration, business communications, event planning and meeting and event logistics. You will work both independently and collaboratively in a team environment while going above and beyond to complete tasks. A bachelor's degree and 2 years of professional experience are required. In addition, you must be professional, articulate, confident and extremely well organized. You must be able to exercise discretion and good judgment, have excellent communication skills and take initiative in all endeavors. This individual will also be expected to develop a clearly defined sense of what needs to be done and operate with little supervision, demonstrating the ability to grow into other organizational roles over time.

Responsibilities

  • Oversee all pre-meeting logistics and work with meeting host to execute

  • Improve and adapt corporate meeting processes

  • Help to develop new processes and plans for meeting support

  • Manage and organize meeting room coordination and planning

  • Manage and maintain meeting room tidiness

  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. for meetings

  • Negotiate favorable terms with vendors to help assist and plan meetings

  • Check for technical aspects prior to start of meetings including audio visual, room temperature, etc.

  • Routine check of supply cabinets and stock with snacks, drinks, candy, supplies as needed

  • Executive credenza stock in executive conference rooms

  • Assist with coordination of offsite lunches and dinners, while staying in budget

  • Coordinate catering for breakfast, lunches and dinners, while staying in budget

  • Assist with large company meetings and internal company events with direction from manager

Experience & Skills:

  • Bachelor's degree and 2+ years of related professional experience including meeting and event coordination and execution

  • Experience with hotel, catering, audio visual and transportation vendors a plus

  • Strong writing and oral communication skills, with demonstrated writing and copy editing skills a plus

  • Highly skilled in Microsoft Office suite

  • Ability to effectively communicate and work with all levels of internal and external clients

  • Fantastic customer service ethic and high expectations for quality

  • Responsible, reliable, prompt and attentive to detail

  • Positive can-do attitude and professional corporate behavior under stressful circumstances

  • Flexibility and the ability to proactive manage daily activities and complete multiple simultaneous projects

  • Experience working in a fast-paced environment and/or the software industry desired

  • Demonstrated ability to exercise independent judgment and make decisions within agreed upon limits

  • Solutions orientation: ability to work autonomously

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Marketing Coordinator (Contractor)

Benefitfocus