Shannon & Wilson, Inc. Boise , ID 83701
Posted 4 weeks ago
Job Details
Level: Entry
Job Location: Boise ID - Boise, ID
Position Type: Full-time
Education Level: BA
Salary Range: Undisclosed
Travel Percentage: Occasional
Description
Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.
We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.
The Admin/Marketing Assistant for Shannon & Wilson will be responsible for supporting the Boise Admin Group with quality proposal information, ongoing input and maintenance of crucial data in the CRM database (Cosential), assistance in creating and/or updating marketing collateral, and administrative duties to keep the department running smoothly. This role provides an opportunity for the right candidate to grow their career in an employee-owned company that has been in business for 70 years.
Responsibilities:
Assist in preparing high quality prime and subconsultant proposals through the development of marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials
Maintain the CRM database by inputting and updating information on opportunities, projects, resumes, photos, and document templates
Assist with opportunity tracking via IMS, DJC (Daily Journal of Commerce), and providing summaries of Capital Improvement Plans
Support the team with research, reports, and tracking documents
Assist with internal word processing - reviewing, editing, and compiling documents, filing documents and other items
Attend and note-take for misc. internal meetings
Assist with design award submissions
Order promotional items such as business cards and additional office materials
Support corporate marketing with social media efforts, website updates, and misc. companywide requests
Assist in coordinating internal events (quarterly events, conferences/exhibits, office gatherings, etc.)
Interact with and facilitate communications with staff, vendors, and clients
Support production staff as needed - greet office guests/vendors, office supply ordering, answering multi-line phone system, coordinating catering, shipping, rental cars, etc.
Run errands as needed on a weekly, monthly basis
Perform other duties as assigned by supervisor
Follow Shannon & Wilson's Quality Assurance policies and procedures
Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures
Assist with preparation of reports by providing word processing assistance and assembling pdf documents.
Qualifications
Education and Experience
4-year college degree
0-2 years of marketing/administrative experience, preferably with an Architectural/Engineering/ Construction services firm
Experience with document production equipment is ideal, i.e., printing, copying, and binding
Experience with Quality Assurance (QA) programs and audit procedures and record keeping, desirable.
Required Qualifications
Strong analytical and organizational skills, with an ability to multi-task and manage time effectively
Excellent, writing, proofreading, editing, and document production skills
Creative with exceptional attention to detail and strong design sensibility
Superior ability to communicate tactfully and diplomatically, both written and verbally
Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks
Must be able to balance multiple deadlines and work effectively under pressure
Basic knowledge and understanding of marketing and business development strategies
Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat required; familiarity with InDesign, Photoshop, and a CRM Database is desired
Level Placement
Typically, depending on an applicant's education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, an Entry-Level Marketing/Administrative Assistant typically would be placed at a Shannon & Wilson Office Services I and II.
Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:
Employee ownership
Comprehensive medical, prescription, vision, and dental coverage.
Pre-tax health and daycare FSA
Life and disability insurance
Long-term care insurance
Profit sharing and 401(k) plans
Paid time off for vacation and sick leave
10 paid holidays
Paid volunteer day
Free parking
Shannon & Wilson is an Equal Opportunity Employer
Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.
Shannon & Wilson, Inc.