Marketing Assistant

We are seeking a detail-oriented and highly organized Administrative Coordinator to provide essential administrative and logistical support to our Marketing Department. This role is ideal for a professional with strong administrative skills who thrives in a fast-paced environment, enjoys managing schedules and processes, and excels at coordinating events, budgets, and data tracking

JOB DETAILS

The Marketing Assistant is a highly organized and dependable support role to the marketing team. This role involves assisting in various marketing initiatives, managing departmental schedules, coordinating events, and handling financial tasks and data entry with accuracy.

Essential Duties & Responsibilities:

Representation: Represent the Marketing Department in interactions with other departments, external vendors, and contacts on all marketing initiatives.

Discretion and Judgment: Consistently use independent discretion and sound judgment by identifying urgency and priority to accomplish the department's goals.

Schedule Management: Manage the Marketing Department's business opportunities, schedules, calendars, and commitments for optimum performance.

Event Coordination and Support: Plan, coordinate, and manage special and recurring events, such as Representative Meetings, Distributor Events, Special Events, and Educational Programs activities.

Travel Budget Management: Manage, plan, and oversee the Marketing Department's travel budget. Ensure all travel expenses are kept within budgeted limitations for all personnel.

Data Entry: Responsible for accurate data entry into the Sales and Marketing Intelligence System.

Educational Programs Staff Member: Actively participate as a staff member of Educational Programs, including event coordination, document preparation, and communicating with participants.

Marketing Initiative Tracking: Accurately track Marketing Initiatives and Activities, including campaigns, to ensure the full utilization of sales and marketing resources.

Financial Task Execution: Execute accounting functions related to Marketing Activity, ensuring accurate processing of marketing-related invoices, check requests, and Certify expenses.

Publication Assistance: Assist in preparing and publishing sales bulletins, product information brochures, websites, social media content, press releases, and similar materials for all division brands.

Process Documentation: Document all department processes and procedures and ensure appropriate individuals are trained and cross-trained as necessary.

ISO Compliance: Ensure adherence and knowledge of all ISO processes, procedures, flowcharts, and quality policy.

Other duties may be assigned

Required Education / Experience / Skills

Bachelor's degree in marketing or business; preferred not required

1-2 Years' Previous Experience in administrative support, marketing assistant or similar role

Familiarity with CRM and marketing software tools; preferred not required

Additional certifications in Marketing, Data Management, or CRM tools

Previous experience in campaign management or data coordination roles

Experience with event planning and coordination.

Technical Skills

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

Proficiency in graphic design software (e.g., Adobe Creative Suite).

Basic understanding of social media platforms and content creation.

Key Measurements

Complete assigned marketing tasks and projects with on-time delivery.

Process marketing-related invoices, check requests, and Certify expenses promptly, ensuring all entries are accurate and properly documented.

Ensure marketing collateral and sample kits are shipped on or before the requested deadlines, with accurate tracking and confirmation of deliveries.

Travel Requirements

Limited travel may be required for supporting marketing events, team meetings, and client engagements.

Travel frequency will be based on project needs and departmental requirements.

Salary Range

Competitive Salary Range commensurate with proven experience.

Company Culture:

At Robroy, we pride ourselves on fostering a collaborative, innovative, and inclusive work environment. Our culture is built on mutual respect, trust, continuous learning, and a shared commitment to excellence. We value appreciation and balance, encourage professional growth, and recognize the achievements of our team members.

If you're excited about this opportunity to join an industry leader and believe you are the perfect fit for our marketing team, we'd love to hear from you. We look forward to reviewing your application and exploring how you can contribute to our continued success.