Marketing Assistant

Position Title Marketing Assistant Job Description

Assists in the daily operational management of the department and performs a wide variety of administrative and support activities to ensure that the department runs smoothly and effectively.

ESSENTIAL DUTIES:

• Provide operational and administrative support as required to facilitate the effective performance of the department.

• Serve as a primary point of direct administrative contact and liaison with other departments, individuals, and external institutions and agencies on a range of issues.

• Provide a high level of customer service to visitors to the department, providing appropriate information as necessary.

• Assist with the development and oversight of the budget and financial information.

• Coordinate technical updates and upgrades.

• Maintain and renew departmental contracts.

• Handle phone calls, mail, and emails appropriately and professionally.

• Process departmental paperwork.

• Coordinate schedules and calendars as required; coordinate meetings and events and make travel arrangements as necessary.

• Maintain department telephone lists and organizational charts.

• Draft, edit, and update documentation, spreadsheets, reports, and web pages as required.

• Monitor time reports.

• Maintain office supplies.

• Supervise, train, and mentor student workers.

• Represent the department at meetings and on committees as required.

• Organize, manage content and distribute the weekly employee e-newsletter.

• Fulfill requests for business cards, stationery, digital letterhead and small design projects.

• Process campus project requests.

• Monitor and approve posts on the employee and student listservs.

• Coordinate giveaways for community-related events.

• Perform other related duties as assigned.

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office programs, Adobe Suite programs and Google Workspace.

• Strong customer service skills.

• Good problem solving skills.

• Organized thinker with exceptional attention to detail.

• Excellent communication skills, both verbally and in writing.

• Ability to work with confidential information.

• Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.

• Ability to meet deadlines.

Required Qualifications

• Must have one to three years of experience in providing administrative support.

• Prior experience and training on Banner or similar software is preferred.

• A valid driver's license is required.

Preferred Qualifications Physical Demands

• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.

• General office conditions. Exposed to moderate noise levels.

• Required to use close vision and be able to focus.

• Regularly required to talk and hear; frequently required to sit, stand, and bend at the knee and waist, and walk.

• Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.

• Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.

• Regular attendance is a necessary and essential function.

FLSA Non-Exempt Additional Demands

• May require some night and weekend hours.

Hours of Work

Monday

• Friday

8:00 am

• 4:30 pm

Posting Detail Information

Posting Number S707P Open Date 06/21/2024 Priority Deadline 07/10/2024 Open Until Filled Yes