Marketing Assistant

Description/Duties

There is currently one vacancy in the Public Information Office (PIO) Assignment in the Mesa Fire and Medical (MFMD) Department. This recruitment will also be used to establish an eligible list to fill possible future vacancies in all assignment areas.

First review of applications will be Monday, March 11, 2024.

A Marketing Assistant is responsible for assisting with the development and implementation of marketing content and activities for an assignment. This class performs related duties as required.

Mesa Fire and Medical (MFMD) Assignments:

Public Information Office (PIO) Assignment: An MFMD Marketing Assistant assists with the development and copywriting of communications, advertising, and promotional materials; assists with marketing special projects/events; and assists with the planning and coordination of projects/events.

This classification may also partner with other staff and/or programs within MFMD, other City departments, and outside agencies for the purpose of departmental communications, marketing, and outreach programming. Duties also include: creating/curating social media content, which may include taking photos, filming/editing short videos, managing comments and messages, and assisting with social media reports; and administering the department website which includes developing content, coordinating regular updates, maintaining the online calendar, overseeing creation and management of online forms, and reviewing website reports to inform and guide website changes. The Marketing Assistant also serves as the department lead for the MFMD intranet/SharePoint by collaborating with Fire divisions on their content and organizing, publishing, and editing the content and managing permission levels.

The position trains division editors in design standards/content development and serves as the liaison on the Citywide team. The Marketing Assistant assists with providing internal and external communications including department-wide and retiree emails such as announcements, updates, highlights of appreciation, etc. The position is also responsible for managing the FireInfo and FireWire general email boxes which include responding to a variety of public and internal inquiries. In addition to primary marketing duties, the Marketing Assistant is responsible for a variety of administrative tasks such as: coordinating conference registration and travel arrangements; processing invoices; placing orders and monitoring division expenditures, capital, and other purchases; keeping budget records and providing accurate reports; serving as the division procurement card holder; submitting service work tickets; and assisting with archives and file management for photos/videos and online accounts as needed.

Arts and Culture Assignments:

Arizona Museum of Natural History Assignment: An Arizona Museum of Natural History Marketing Assistant assists with development and copywriting of all communications, advertising, and promotional materials (brochures, newsletters, ads, displays, website, press releases, etc.); coordinates and monitors the implementation of marketing activities, projects, and schedules within budget; administers websites; all social media sites; coordinates e-marketing efforts; works public relations events and community relations activities; maintains and manages marketing-related archives and files; maintains events calendar and event information; updates media database; and performs related duties as required.

In addition, the Marketing Assistant is responsible for a variety of administrative tasks related to the Arizona Museum of Natural History education department including, but not limited to, program implementation; database management; outreach; photography of events and programs; delivery and interaction with program staff, teachers, and volunteers; and performs related duties as required. This classification may also partner with other staff and/or programs within the Arts and Culture Department, other City departments, and outside agencies as appropriate, for the purpose of implementing and executing educational programming.

Mesa Arts Center Assignment:A Mesa Arts Center Marketing Assistant plans, generates and places content for social media and Google AdWords campaigns, and manages the online community; assists with development and copywriting of all communications, advertising, and promotional materials (brochures, newsletters, ads, displays, website, press releases, email, etc.); coordinates and monitors the implementation of marketing activities, projects, and schedules within budget; supports photo and video editing efforts; administers websites; supports e-marketing efforts; works public relations events and community relations activities; maintains and manages marketing-related archives and files; maintains events calendar and event information; and performs related duties as required.

i.d.e.a Museum Assignment: The i.d.e.a Museum Marketing Assistant is responsible for developing and writing inspirational stories about the museum, which may include research, interviewing members, donors, sponsors or educational experts; creating/curating dynamic social media content, which may include filming/editing short videos and managing comments and reviews; taking photos of members and visitors of the museum for use in promotional materials; assisting with museum surveys; compiling content for communications messages; and drafting/editing marketing materials, including advertisements, related to growing members, visitors, donors, and sponsors. This classification may also partner with other staff and/or programs within the Arts and Culture department, other City departments, and outside agencies as appropriate for the purpose of implementing and executing marketing programs.

Work may be subject to irregular hours (evenings, weekends, and holidays), sometimes on short notice, as part of the standard work schedule depending on assignment. This class is FLSA nonexempt. Grant-funded classification assignments in Arts and Culture are designated as non-classified, non-merit system, at-will positions.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.

Qualifications & Requirements

Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required. Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Marketing, Communications, or closely related field. Good (1 - 3 years) experience involving marketing and/or public relations.

Special Requirement. Must possess a valid Class D Arizona Driver's License by hire or promotion date.

Preferred/Desirable Qualifications. Experience in marketing, public relations, social media, media administration, arts and entertainment, or digital marketing is highly desirable.

For the Arizona Museum of Natural History Assignment: Knowledge of natural history preferred.

Link to Job Description

https://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs3996.pdf