Marketing Administrative Assistant

The Atkins Corporation Denver , CO 80208

Posted 5 months ago

SNC-Lavalin's Atkins business is one of the world's most respected design, engineering and project management consultancies. SNC-Lavalin's Atkins business has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

SNC-Lavalin's Atkins business was ranked as the world's 3rd largest global design firm by ENR in 2018 with nearly 55,000 employees worldwide. We have the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

SNC-Lavalin's Atkins business seeks an energetic and highly motivated self-starter to join our Denver, CO Intermodal Group as an Marketing/Administrative Assistant.

MAJOR FUNCTION/ROLE

Provide administrative and operations support to the manager of a large technical operating unit. Act as extension of manager's authority in administrative matters. Incumbent holds a position of responsibility, which includes compilation, analysis and presentation of operational data, preliminary budget development, and tracking of projects and budgets. Acts as liaison between manager and his/her clients and staff, and is charged with information flow across a wide organization. Plays proactive role in ensuring that budgets, goals and deadlines are met by monitoring progress and keeping manager well informed with up-to-date reports, graphs and other decision-making tools.

JOB DUTIES

  • Marketing and administrative support to the Intermodal Business Unit that includes serving as the BD&S CRM Champion responsible for the pipeline's accuracy; coordinating event and conference participation; and serving as administrative support to the Aviation Market Sector Manager

  • Acts as liaison between manager and his/her staff, as well as clients and prospective clients, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.

  • Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Confers with managers' direct reports to ensure budget items are reasonable before presentation to the manager. Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year. Advises unit managers on items needing attention, e.g., when marketing expenditures are close to exceeding budgeted amount.

  • Coordinates operations within organization unit to ensure consistency with policies and procedures.

  • Assists manager with the initiation and/or processing of personnel actions.

  • Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization. Advises managers when corrections are needed.

  • Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.

  • Assists in the development of presentations to clients and prospective clients.

  • Prepares organization charts for various operating units.

  • May coordinate and attend meetings and prepare meeting minutes.

  • May perform such other duties as the Supervisor may from time to time deem necessary.

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Marketing Administrative Assistant

The Atkins Corporation