Marketing Administrative Assistant Job

Boston Scientific Marlborough , MA 01752

Posted 2 months ago

Purpose and Passion Comprehensive Benefits Life-Work Integration Community Career Growth

At Boston Scientific, you will find a collaborative culture driven by a passion for innovation that keeps us connected on the most essential level. With determination, imagination and a deep caring for human life, we're solving some of the most important healthcare industry challenges. Together, we're one global team committed to making a difference in people's lives around the world. This is a place where you can find a career with meaningful purpose-improving lives through your life's work.

About this role:

Boston Scientific's Urology & Pelvic Health business unit is made up of four franchises, with each franchise having compelling solutions to help our customers treat more patients safely and effectively. We've seen a period of tremendous growth through our organic portfolio and through some great acquisitions. We are entering the next level of growth, which we intend to deliver by fostering a culture of collaboration between our franchises and with all functions to unleash the power of TEAM UroPH!

This is a highly visible role that provides critical support for the Marketing leadership team. The candidate for the role of Marketing Assistant is expected to be energetic, detail-oriented, a self-starter and be excited to take on the challenge of thinking ahead to help shape Boston Scientific UroPH's Marketing culture!

Your responsibilities will include:

  • Performs general administrative duties for team leadership that may include coordinating meetings/calendar management, expense reporting, invoice reconciliation, ordering/maintaining supplies, arranging travel and major functional meetings.

  • Serves as a Customer Liaison for internal and external stakeholders.

  • Shares the BSC values; be a cultural ambassador for Marketing division fostering a collaborative/inclusive environment

  • Contacts are frequent within and outside the organization and involve obtaining or providing information on matters of critical importance to the organization and usually are of a sensitive/confidential nature.

  • Answers complex functional questions that typically require a combination of sound judgment and often additional research and follow-up.

  • Anticipates and coordinates projects/assignments, organizes own schedule, and that of others, to meet deadlines.

  • May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.

  • Composes and/or transcribes routine correspondence, letters, slides, and memos. Proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel.

  • Receives incoming mail, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.

  • Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.

  • Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.

  • Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.

  • Coordinates logistics for smaller programs or events, ensuring that all parties involved have an exceptional experience, ensuring program success.

  • Communicates with Customers and with BSC management and sales representatives to coordinate their participation in programs.

  • Develops relationships with program faculty through the performance of job-related tasks to help foster positive relationships between Boston Scientific and clinicians.

  • Prepares, processes, tracks, and files attendee reimbursement requests

  • Solicits program participant feedback and summarizes results to determine successes and potential areas of improvement.

  • Archives all documents and records relating to program management by maintaining secure files to ensure program/project information remains confidential and is available for future reference.

  • Prepares status reports by analyzing and compiling data, projections, and relevant information for submission to management to ensure that pertinent issues, changes, and updates are communicated.

  • Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.

  • May assist in establishing and improving office policies and procedures and coordinate special projects and department activities.

What we're looking for:

Minimum qualifications:

  • Minimum 5 years of experience and bachelor's degree

  • Familiarity with or ability to be quickly trained on key systems including DocuSign, Concur, Cvent, Tableau, Microsoft Office, and videoconference software such as Teams/Zoom.

Preferred qualifications:

  • Excellent customer-facing skills and business maturity to interface with important Boston Scientific customers

  • Prefer the candidate speak more than one language

  • Prefer the candidate share the BSC values of winning spirit and caring

  • Organized, proactive, collaborative, and possess strong written and verbal communication skills

  • Strong sense of responsibility and urgency as well as attention to detail.

  • Strong proficiency in MS Word, Excel & PowerPoint

  • Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.

About us

As a global medical technology leader for more than 35 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you're looking to truly make a difference to people both around the world and around the corner, there's no better place to make it happen.

Boston Scientific is an Equal Opportunity Employer - Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Disability, Veteran

Requisition ID: 463287


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