Market Operations Customer Service Representative

Rotech Healthcare Inc Gulfport , MS 39501

Posted 11 months ago

OVERVIEW

Join the Leader in the Home Healthcare Industry and Let us be Your Road to Success!!

Rotech Healthcare Inc. is a national leader in providing respiratory and sleep apnea treatment as well as home medical equipment. Each and every day, thousands of employees in the Rotech family of hometown companies contribute to delivering outstanding customer service and the very best in quality patient care through hundreds of locations across 48 states. Additional information can be found at www.rotech.com.

Why work for Rotech? If we take a look at all the ways employees benefit from working at Rotech, we have a philosophy we like to call: "The Rotech Difference."

What's the Rotech Difference? It's made up of all the benefits, services and offerings available to Rotech Employees. It is the employee-based strategies that make our company an employer of choice in the healthcare industry. As a member of the Rotech Healthcare Team, employees can take advantage of many great opportunities as part of their career path.

JOB INFORMATION

Summary

We are seeking a dedicated Customer Service Representative Market Operations to join the Rotech team. This position is responsible for performing all tasks and communication related to intake of patient information concerning the service of durable medical equipment and respiratory products and supplies with patients/clients, co-workers and referral sources as it relates to patient services and third party reimbursement.

The CSR Market Operations is also responsible for directing and managing new patient set ups, existing patient requests and tickets in accordance with Rotech and internal location standards for multiple locations across the region. The CSR Market Operations may also be assigned additional job duties as required and additional projects to support the location in achieving their goals.

Essential Duties and Responsibilities

  • Assists with updating respiratory grid

  • Communicates and works with operations and sales staff to reduce internal work-flow issues and errors that impact processing time-lines and patient care. Is proficient at managing varying expectations per each referral source and sales rep

  • Communicates with patients/clients and referral sources both verbally and in writing to ensure patient/client questions and concerns are processed in a timely manner

  • Complies with all applicable company policies and procedures to meet JCAHO and company standards

  • Complies with and follows internal and company-wide operating protocols in processing role. Examines and proposes improvements to increase efficiencies, decrease processing time-line, and minimize errors

  • Manages the process of rolling on and rolling off locations to the Region teams including leading kickoff meetings, training sessions, and communicating expectations and processes to primarily location manager, sales staff, and CSRs

  • Monitors office supplies

  • Prepares invoices for next day routes

  • Processes paperwork-confirms tickets, inputs new patient set-ups, and completes daily assigned work in an accurate and timely manner

  • Provides technical assistance to customers

  • Verifies Medicare, Medicaid, and private insurance coverage information and maintains expertise of insurance requirements by product line. Maintains understanding of internal policies and procedures. The CSR Market Operations is expected to maintain expertise of insurance requirements for their primary locations in addition to a working knowledge of their colleague's primary locations to provide coverage

  • Works autonomously and independently to maintain a high performance rate and above average results in the in-box, OIP, and assigned goals. Is expected to hold themselves accountable to their goals, regularly and proactively communicate progress, plans, and problems to supervisor as well as providing solutions to challenges that arise

  • Works with outside agencies to resolve customer issues

  • Performs other duties as assigned

Supervisory Responsibilities

  • None

Work Rate and Performance Expectations

All work assigned to the CSR Processing Specialist is measured by the Manager's quantity and quality/accuracy of work completed

Internal recommendations: Dedicated In-box Processor 20-25 tickets per day / In-box/OIP Processor 10-12 tickets & 30-35 OIP accounts per day / OIP Processor 50-70 accounts per day (Work rate expectations dependent on tenure of position)

QUALIFICATIONS

Employment is contingent on

  • Background investigation (company-wide)
  • Drug screen (when applicable for the position)
  • Valid driver's license in state of residence with a clean driving record (when applicable for the position)

Education and/or Experience

  • High school diploma or GED equivalent

  • Experience in medical field and administrative record management preferred

  • Strong customer service background preferred

Skills, Knowledge and Abilities

  • Ability to maintain confidentiality and practice discretion and caution when handling sensitive information

  • Ability to multi-task along with attention to detail

  • Ability to work independently and as part of a team

  • Communicates effectively with employees, patients and referral sources both verbally and in writing to ensure questions and concerns are processed in a timely manner

  • Deductive problem solving skills

  • Flexible approach

  • Knowledge of appropriate telephone etiquette

  • Knowledge of insurance policies and requirements preferred

  • Knowledge of medical billing practices and billing reimbursement preferred

  • Medical terminology preferred

  • Strong organizational and prioritization skills

  • Strong self-motivation and time-management skills

  • Strong sense of urgency and responsiveness to customers

  • Strong verbal and written communication skills

Physical Demands

  • Requires sitting, walking, standing, talking or listening

  • Requires close vision to small print on computer and or paperwork

Machines, Equipment and Technical Abilities

  • Email transmission and communication

  • Internet navigation and research

  • Microsoft applications including but not limited to Word, Excel, Power-Point, Publisher, Access, etc.

  • Office equipment; fax machine, copier, printer, phone and computer

Work Environment

  • Office environment

Departmental Interaction

  • Interacts daily with Managers, Sales Representative, Respiratory Therapist, Patient Service Technicians, as well as Area Manager of Operations when required

ROTECH INFORMATION

Rotech Offers

  • Career Path and Management Opportunities

  • Bonus

  • Employee Discounts, Referral Bonus, Recognition Program and Employee Service Program

  • Cell Phone reimbursement (when applicable for the position)

  • Mileage reimbursement (when applicable for the position)

Benefits

  • 401k

  • Medical, Prescription, Dental and Vision plans

  • Flexible Spending Account and Health Savings Account

  • Short Term and Long Term Disability

  • Supplemental Life Insurance

  • Employee Assistance Program

  • Paid Time Off and Paid Holidays

Make the right move, create your job profile and apply today!!

This process will take approximately 2-5 minutes to complete. The hiring manager will review your resume and contact you if your qualifications match our needs. We appreciate your interest in Rotech Healthcare Inc.

CAREERS PORTAL JOIN OUR TALENT NETWORK FACEBOOK LINKEDIN TWITTER

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities

Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.


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Market Operations Customer Service Representative

Rotech Healthcare Inc