Marine Personnel Specialist

Description

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TOTE Services provides operation and management services for third-party ship owners of both foreign and U.S. flag vessels owned by affiliated companies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: other duties may be assigned.

Crewing

• Places job orders for unlicensed crewmembers according to union shipping rules

• Coordinates with Marine Personnel Supervisor and Director Fleet Services for all vessel officers

• Validates vessel schedules, coordinates crew changes with masters and Directors of Ship Management (DSM)

• Verifies mariners presented by unions are qualified; vets all documentation, seeking approval from Labor as necessary for Medical Waivers, etc.

• Schedules, as necessary, MSC physicals, COVID-testing, hotel quarantine, all crew transportation

• Submits, as necessary, SAB charge details to Marine Personnel Supervisor

• Responsible for accurate entry of mariner data into Nautical Systems Enterprise (NSE); coordinating with payroll department and vessel Masters as needed.

• Coordinates crew arrivals and departures with vessel agents, ensuring all required paperwork, visas, and approvals are completed.

• Determines eligibility of Cash in Lieu (CIL) requests by disembarking mariners and processes corresponding paperwork

• Participates in on-call rotation.

Administration

• Processes mariner expense reports related to assigned vessels within 30 days of receipt.

• Sea Service Letters, Employment Status Letters, or other Data Verifications initiated and sent as requested.

• Serves as administrators for Unlicensed Evaluations received by vessel Master's according to SIU Evaluation procedures; documents forwarded to DSMs as appropriate and filed within NSE.

• Responsible for filing signed and completed SASH documents for mariners and cadets and requesting annual completion of ADM- 012, Disclosure and Annual Certification of Compliance for Masters.

• Maintains department files in shared department inboxes for travel and expense reports, shared calendars, drives, and NSE.

• Sends information regarding SAB charges to Labor as they occur.

Other duties as assigned.

High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

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