Manager, Stock Administration

Veeva Systems Pleasanton , CA 94588

Posted 2 weeks ago

At Veeva, we build enterprise cloud technology that powers the biggest names in the pharmaceutical, biotech, consumer goods, chemical & cosmetics industries. Our customers make vaccines, life-saving medicines, and life-enhancing products that make a difference in everyday lives. Our technology has transformed these industries; enabling them to get critical products and services to market faster. Our core values, Do the Right Thing, Customer Success, Employee Success, and Speed, guide us as we make our customers more efficient and effective in everything they do.

The Role

We are looking for an experienced, driven and talented Manager, Stock Administration to lead our stock administration team. This role will oversee the day-to-day administration of our employee equity programs and assist in continuing to scale Veeva's stock administration function as the Company grows globally. You will serve as the functional expert for internal stakeholders on equity-related issues and partner with these departments to identify, analyze, and implement solutions in support of the company's equity compensation goals. This is a highly visible position and requires a focus on employee success and the ability to effectively interact, communicate, and present ideas and concepts clearly with multiple departments and to all levels within the organization, including senior management.

What You'll do

  • Responsible for leading the stock administration function and managing Veeva's global equity programs, including improvements in processes, implementing automated solutions, and evaluating service providers.

  • Ensure database integrity, and accuracy of record keeping of employee data and equity data in the stock administration system

  • Prepare and file section 16 filings (e.g., Form 4s) for section 16 officers and directors

  • Collaborate and partner with internal teams on all equity-related matters to ensure accurate dataflow, provide support for reporting needs, and respond to ad hoc requests

  • Work with internal and external auditors and Finance team for quarterly reviews and year-end audits, as well as ensure that appropriate internal controls are in place and procedures are followed to satisfy periodic review of compliance with SOX

  • Maintain list of employees affected by trading blackout periods, pre-clearance, and enforce insider trading policy restrictions, including coordination with brokers on Rule 10b5-1 trading plans

  • Prepare equity-related materials for the Board and Compensation Committee meetings

  • Maintain compliance with the terms and condition of global equity plans and internal processes and procedures related to equity administration

  • Support employee understanding of equity awards programs and policies through preparation of training materials, employee communications, and providing training to employees


  • 8+ years stock administration experience or equivalent experience in a multi-national, publicly traded company

  • Experience with stock administration systems

  • Ability to manage processes and systems to maximize effectiveness in a SOX compliant environment

  • Advanced analytical ability and ability to identify issues and provide solutions

  • Ability to effectively deal with high-volume, multiple assignments, concurrent deadlines and changing priorities

  • Ability to maintain the integrity of highly confidential information

  • Experience with U.S. federal and state taxation relating to equity compensation and global taxation of equity compensation

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

  • Strong verbal, written and interpersonal communication skills with an ability to communicate effectively with all levels of employees and internal/external partners

  • Exceptional organization skills, attention to detail, good work ethic and self-starter comfortable taking initiative for continual process improvements

  • Ability to build strong relationships cross-functionality

  • Certified Equity Professional (CEP) designation

Nice to have

  • Bachelor's degree in a related field

  • Experience with E*TRADE's Equity Edge Online

  • Experience with a dual class stock structure

Veeva's headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.

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Manager, Stock Administration

Veeva Systems