Sr Manager - Procurement Operations
Responsible for managing Oracle Procurement and iProcurement modules from a business process perspective, including approving system access, system functionality, enhancements, punch-outs, and managing defects.
Responsible for managing Ariba Contract application including approving system access, system functionality, ad-hoc reporting requests, and working with vendor to resolve issues.
Manages 1 on-shore employee and 4 off-shore employees; accountable for managing workload, providing direction regarding policy/procedures, performance feedback/coaching and approvals for PO's or Blanket Purchase Agreements
SME for move from Oracle on-premise to Oracle Cloud for Procurement, iProcurement, Contracts and Sourcing.
Accountable for quarterly self-audit program
Training new employees and staff on policy or system changes
Responsible for one employee in Boca Corporate office and off-shore staff of 4 Procurement buyers (Capgemini). Ensures compliance to Office Depot policies, procedures and Service Level Agreements with off-shore team.
Reviews and approves purchase orders (PO) and/or blanket purchase orders (BPO) submitted by off-shore procurement team. Ensures:
Compliance to Procurement policies for the spend amount
contract or purchase order terms & conditions are in place prior to establishing blanket purchase agreement for supplier
Reviews and approves Blanket Purchase Agreements for the purchase of catalog items, including validating vendor information, pricing, release methodology, etc.
Subject Matter Expert (SME) for Oracle modules (Purchasing, iProcurement, Contract & Sourcing); Troubleshoots system issues, raises defects in JIRA, works with IT on resolution/testing, and validates production fix. Manages Ariba Contract Management tool including system access, issues resolution, ad-hoc reports.
Performs internal assessment on compliance to Procurement policies and procedures by performing various audits on a quarterly basis. Ensures audits are completed and documentation published in accordance with the audit calendar.
Point person for SOX or Internal Audit requests involving Procurement Operations/functions.
Training on-shore & off-shore staff on new/updated system functionality and policy/procedure updates.
Helps drive value through innovation and collaboration with business partners to identify continuous improvement opportunities.
Bachelor's Degree (B.A./B.S) in Business, Supply Chain or Similar
5 to 7 years experience in Procurement Operations Management, Accounting or Inventory
APICS (American Production and Inventory Control Society)
CPSM (Certified Professional in Supply Management)
Working knowledge of Oracle Procurement (on-premises and/or /cloud)
Oracle Contracts & Sourcing would be a plus
Ariba Contracts & Sourcing a plus
Ability to learn quickly and to think creatively
Proactive and dynamic, drives sense of urgency
Strong strategic thinker & able to succinctly communicate issues to stakeholders
Strong project management skills
Cross functional team management & facilitation skills
Ability to effectively lead change within the organization
Develops solutions to complex problems
Regularly uses ingenuity and innovation to develop solutions that are consistent with organization objectives
Very strong analytic and negotiation skills
Superior communications, interpersonal and presentation skills with strong influencing and persuasive abilities
Advanced working knowledge of Oracle ERP systems (on-premises and/or cloud) & online sourcing tools (preferably Oracle or Ariba)
Expertise in MS Office including Excel, Word & PowerPoint
Working knowledge of JIRA and issue resolution
Position Specific Skills
Solid understanding of procurement operational controls
Pay, Benefits and Work Schedule:
Office Depot and Office Max offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization! For immediate consideration for this exciting position, please click the Apply Now button.
Equal Employment Opportunity:
Office Depot and Office Max is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.