Wageworks San Mateo , CA 94401
Check out the following fantastic career opportunity!
OVERVIEW AND REPORTING RELATIONSHIP
With direction from senior finance and accounting leadership, this position manages all aspects of payroll administration including but not limited to the preparation, distribution and reporting functions. Works closely with the outside payroll provider and other agencies to ensure timely and accurate reporting of payroll related information to all governmental agencies. Additionally, this position provides support and coordination to the administration of the Company's employee benefits programs.
This position typically performs work in a centralized, corporate environment and supports multiple Company sites in various locations. This position reports to the Director of Accounting Operations.
OTHER REPRESENTATIVE DUTIES
NOTE: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent's performance objectives as outlined by the incumbent's immediate supervisor or manager.
1.Manages the payroll function, which includes defining payroll administration policies, procedures, and goals. This includes maintaining and applying current internal control standards to ensure regulatory compliance with Sarbanes-Oxley and other federal and state regulations. Modifies or makes changes in policies or procedures when necessary to ensure processes and operations meet the standards set forth.
2.Prepares, distributes and reports the Company's payroll including but not limited to the calculation of wages, overtime, benefit deductions and other deductions to ensure compliance with federal and applicable state laws. Performs work in such a manner to ensure that payments are accurate and timely.
3.Prepares or directs the accurate and timely preparation and distribution of various reports. This includes but is not limited to providing leadership with status reports and other information to forecast payroll, cash needs and benefits requirements. This also includes providing timely and accurate information for mandatory government reports.
4.On an ongoing basis, reviews employee data reports for complete and consistent information. Collaborates with the HR department to address and resolve red flags where the accuracy of information is questionable.
5.Enters payroll journal entries and performs account reconciliations ensuring that information is processed in a timely and accurate manner and as per the close schedule.
6.Participates in the evaluation of current benefits programs to ensure that they meet Company and employee needs. Makes recommendations and provides critical support in the development and implementation of new programs as appropriate.
7.Collaborates with the Human Resources Department to provide critical support and managerial assistance with the Company's benefits programs, including but not limited to medical/dental insurance, long and short-term disability,workers' compensation, vacation, sick leave, holiday pay, stock options and other programs as directed or apparent.
8.Responds to employees' and managers' payroll and benefits related questions and inquiries in a manner that supports the organization's culture of open communications and drive for excellence in customer service.
9.May collaborate with others to respond to audit inquiries and provide necessary information as requested or apparent.
10. Performs other duties as assigned or apparent.
A thorough knowledge of payroll administration is required to perform the essential functions. Incumbents must be familiar with the regulatory environment entailed with payroll administration as well as ethical practices and procedures.
Incumbents should be able to deal with external stakeholders and internal employees with whom this position interfaces in a friendly, courteous, timely and professional manner. Excellent verbal and written communication skills are required.
Incumbents must have the ability to foster collaboration across departments and display a "team player" attitude.
A strong attention to detail and the ability to remain highly organized and focused is essential. Incumbents must be able and willing to perform work at every level to manage payroll.
Additionally, the ability to perform work on multiple projects and tasks with minimal direction is essential. Flexibility to respond to change and perform work in a fast-paced environment is also necessary.
Incumbents must be proficient with a personal computer and have a solid knowledge, understanding and experience with Microsoft Office Suite (Word, Excel and Outlook) and ADP, including ad-hoc report writing. Specifically, incumbents must have advanced skills working with databases and spreadsheets to be able to produce information that is actionable and timely.
Travel is generally not required for this position.
Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions.
This position entails a high level of work performed at a computer terminal throughout the day as well as the regular use of a telephone or headset equipment. On a regular basis, incumbent frequently performs repetitive motions at a computer terminal and is subject to prolonged sitting. Occasionally, eye hand coordination is required to operate office equipment.
As this position manages the payroll administration function in which timelines are critical, incumbents may periodically experience elevated levels of stress. At times, long hours may be necessary to meet performance objectives.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described.
A proficient knowledge and understanding of accounting and finance as normally obtained through the completion of a Bachelor's Degree in accounting, finance or a related major.
The ability to effectively take the lead and ownership to ensure that Company payroll requirements are met as normally obtained through eight or more years of payroll experience at a progressively responsible level. The ability to effectively collaborate and provide key benefits administration support as normally obtained through previous benefits administration experience that included program assessment, evaluation and design. Experience in a fast growth environment is a plus.
San Mateo, CA or Irving, TX
Build Your Career at WageWorks!
WageWorks enables millions of people to save money on critical expenses like healthcare, dependent care, and commuting, through Consumer-Directed Benefits, such as Health Savings Accounts (HSAs), Flexible Spending Accounts (FSAs), Health Reimbursement Arrangements (HRAs) and Commuter Benefits. WageWorks is a leader in the industry serving more than 6.5 million people for over 100,000 employers, including 63% of the Fortune 500 and numerous public sector clients.
WageWorks believes that our success is achieved by its People. Values describe how we work together to achieve our success.
It is our employees that drive results through living our Company Values. Every employee at WageWorks is expected to uphold and demonstrate the six Company Values listed below as an additional component of the job description and as a standard of individual performance.
Customer-Centric: Our Customer comes first. We aim to serve our Clients and their employees, our brokers and partners, as well as our internal customers.
Caring: People are at the heart of our company. We care about people: our Clients, our Clients' employees and their families, our partners, and local communities, and our fellow employees at WageWorks.
Passionate: We love what we do and are passionate about delivering Consumer-Directed Benefits that save people money and enrich their lives.
Accountable: We are dedicated to making our team and the company succeed, and we are open, honest, ethical and conscientious, as we deliver on our commitments.
Leading: Our actions inspire new ideas and drive change each and every day.
Respectful: We value the diversity of our people, treat them with dignity and respect, encourage their development and reward their performance.
Why Work for WageWorks?
If you're looking for a career that provides plenty of growth opportunities, responsibility, and interesting challenges to tackle, you will find it here.
If you want to join a fast-moving, high-growth, exciting company that's a market leader, you're looking in the right place.
But mostly, if you want to help people live happier, healthier, and more productive lives, then you'll want to work for WageWorks.
WageWorks provides equal employment opportunity without regard to pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, citizenship, mental or physical disability (including HIV and AIDS), medical condition, veteran or military status, marital or registered domestic partnership status, age, sex, sexual orientation, genetic information, gender identity or any other basis protected by federal, state or local law, ordinance or regulation.
Employment will require successful completion of a background check.
Equal Opportunity for Disabled Veterans, Recently Separated Veterans, Other Armed Forces Service Medal Veterans.
Drug free workplace.