Manager, Payroll

Hudson Advisors Dallas , TX 75201

Posted 11 months ago

Position Summary:

The Manager, Payroll is responsible for payroll administration, tax deposits and filings, review of quarterly reporting, vendor management, and funding requests. The successful candidate will possess a detailed knowledge of payroll concepts, best practices, and procedures. The Manager will be a critical member of the HR team and must demonstrate a strong customer service orientation.

Essential Functions:

  • Directs the collection, calculation, and entering of all payroll data.

  • Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and department/ entity transfers.

  • Partner with third-party payroll vendor to administer payroll processing

  • Prepare and input semi-monthly (and off-cycle) payroll data to produce accurate and timely payroll for 7+ pay groups/entities within the United States, Canada and Puerto Rico.

  • Ensure compliance with all applicable state and federal wage and hour laws.

  • Ensures the integrations between the payroll system (ADP) and the HRIS system (Workday) and benefit providers are functioning accurately. Investigate and resolve all integration errors in partnership with the HR team.

  • Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.

  • Assist with plan administration and compliance of employer-sponsored retirement plans to include timely remittance of deferrals.

  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.

  • Produce reports and data in accordance with organizational audits, both internal and external.

  • Communicate effectively with employees and management to provide information and assistance concerning payroll and time and attendance.

  • Respond to written and verbal inquiries from a variety of internal and external sources for purpose of resolving problems, providing information, or referring to appropriate personnel.

  • Provide oversight for payroll processes in Europe and Latin America.

  • Investigates and resolves payroll discrepancies.

  • Maintains payroll guidelines by writing and updating policies and procedures.

  • Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

  • Maintains payroll information by owning the relationship with the third party payroll provider

  • Establish and maintain trusting relationships with employees and management throughout the organization.

  • Maintains employee confidence and protects payroll operations by keeping information confidential.

  • Contributes to team effort by accomplishing related results as needed.

Required Knowledge, Skills and Abilities:

  • Ability to adapt to a rapidly changing business environment.

  • Ability to work independently and operate effectively in a cross-functional environment.

  • Ability to prioritize work and manage time in a deadline-driven environment.

  • Strong verbal and written communication skills with ability to interact professionally with a diverse group of employees and managers.

  • Strong administrative and organizational skills with attention to detail and accuracy.

  • Analytical and problem solving capabilities.

  • Motivated self-starter.

  • Ability to multi-task and perform in a fast-paced environment.

  • Proven ability to establish trust and credibility with workforce.

  • Exercise good judgment to maintain a high degree of confidentiality and discretion with sensitive matters.

  • Effective interpersonal skills utilizing tact in the ability to deal with difficult situations.

  • Ability to work independently, as well as within a team setting.

  • Knowledge of HRIS administration.

  • Experience in processing multi-state payroll with seconded employees

  • Possess knowledge and understanding of employment law and best practices.

Education:

  • Bachelor's Degree, Human Resources or related field preferred

Experience and Certifications:

  • Professional in Human Resources (PHR) or Certified Payroll Professional (CPP) preferred
  • 6+ years of experience in human resources profession; specifically including payroll processing

Computer Skills:

  • ADP payroll platform experience required (Workforce Now, TotalSource or Comprehensive Services)

  • Workday (HRIS software) preferred

  • Proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint

  • Experience troubleshooting and maintaining data feed integrations

Work Environment:

  • This job operates in a professional office environment

  • This position's hours vary depending on business activity

Travel Requirements:

  • This position does not require frequent travel.

Desired Organizational Competencies:

  • Accountability
  • Demonstrates a commitment to and responsibility for accomplishing individual, team and business objectives
  • Drive
  • Consistently achieves challenging goals/objectives, and demonstrates an ability to create value and maximize results
  • Planning- Identifies business needs, problems and risks proactively, and develops well founded plans that specify strategies, actions/solutions, risk mitigants and desired results

  • Critical Thinking / Judgment

  • Commits to an action after developing alternative solutions that are based on logical assumptions and factual information and that take into consideration resources risks and organizational values
  • Adaptability
  • Exhibits the capacity to successfully change and evolve one's actions, opinions and behavior as a result of changing priorities or environment
  • Communication Skills
  • Proactively communicates in the appropriate medium with clarity and focus at the right level to ensure delivery has the appropriate impact
  • Influential Leadership
  • Leads with confidence and conviction, and is able to establish credibility, trust, and respect among team members
  • Team Work
  • Fosters collaboration among team members and business partners, and uses capabilities to achieve team goals
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Manager, Payroll

Hudson Advisors