The Manager, Payroll is responsible for payroll administration, tax deposits and filings, review of quarterly reporting, vendor management, and funding requests. The successful candidate will possess a detailed knowledge of payroll concepts, best practices, and procedures. The Manager will be a critical member of the HR team and must demonstrate a strong customer service orientation.
Directs the collection, calculation, and entering of all payroll data.
Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and department/ entity transfers.
Partner with third-party payroll vendor to administer payroll processing
Prepare and input semi-monthly (and off-cycle) payroll data to produce accurate and timely payroll for 7+ pay groups/entities within the United States, Canada and Puerto Rico.
Ensure compliance with all applicable state and federal wage and hour laws.
Ensures the integrations between the payroll system (ADP) and the HRIS system (Workday) and benefit providers are functioning accurately. Investigate and resolve all integration errors in partnership with the HR team.
Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Assist with plan administration and compliance of employer-sponsored retirement plans to include timely remittance of deferrals.
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
Produce reports and data in accordance with organizational audits, both internal and external.
Communicate effectively with employees and management to provide information and assistance concerning payroll and time and attendance.
Respond to written and verbal inquiries from a variety of internal and external sources for purpose of resolving problems, providing information, or referring to appropriate personnel.
Provide oversight for payroll processes in Europe and Latin America.
Investigates and resolves payroll discrepancies.
Maintains payroll guidelines by writing and updating policies and procedures.
Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
Maintains payroll information by owning the relationship with the third party payroll provider
Establish and maintain trusting relationships with employees and management throughout the organization.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Contributes to team effort by accomplishing related results as needed.
Required Knowledge, Skills and Abilities:
Ability to adapt to a rapidly changing business environment.
Ability to work independently and operate effectively in a cross-functional environment.
Ability to prioritize work and manage time in a deadline-driven environment.
Strong verbal and written communication skills with ability to interact professionally with a diverse group of employees and managers.
Strong administrative and organizational skills with attention to detail and accuracy.
Analytical and problem solving capabilities.
Ability to multi-task and perform in a fast-paced environment.
Proven ability to establish trust and credibility with workforce.
Exercise good judgment to maintain a high degree of confidentiality and discretion with sensitive matters.
Effective interpersonal skills utilizing tact in the ability to deal with difficult situations.
Ability to work independently, as well as within a team setting.
Knowledge of HRIS administration.
Experience in processing multi-state payroll with seconded employees
Possess knowledge and understanding of employment law and best practices.
Experience and Certifications:
ADP payroll platform experience required (Workforce Now, TotalSource or Comprehensive Services)
Workday (HRIS software) preferred
Proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint
Experience troubleshooting and maintaining data feed integrations
This job operates in a professional office environment
This position's hours vary depending on business activity
Desired Organizational Competencies:
Planning- Identifies business needs, problems and risks proactively, and develops well founded plans that specify strategies, actions/solutions, risk mitigants and desired results
Critical Thinking / Judgment