Manager Of Instructional Operations

Posting Details

Posting Detail Information

Posting Number SFA521P Open Date 03/08/2024 Close Date Open Until Filled Yes Special Instructions to Applicants

Position Information

Job Title Manager of Instructional Operations Status Full Time FTE 1 Classification Title Classified Grade D Job Summary

The Manager of Instructional Operations serves as a centralized liaison and manager for instructional operational processes, systems, technology, and student/college data. This position works with schedule planning and course selections and is highly collaborative with departments throughout the college to manage the curriculum data and operational processes and ensure compliance with federal, state, and institutional policies.

The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.

Required Qualifications

• Bachelor's degree.

• Minimum three (3) years of relevant experience in higher education.

• Three (3) to five (5) years of experience working in Microsoft Office with extensive use of Excel and database software systems.

• Familiarity with current educational computer systems and platforms (Ellucian Colleague, Acalog, Curriculog, Simple Syllabus).

• Experience accessing and reporting data through mainframe and web-based systems.

• Possess the highest degree of integrity, communication, and collaboration skills.

• Self-starter with high problem-solving skills.

• Attention to detail with the ability to communicate effectively.

Preferred Qualifications

• Masters degree.

• Experience managing reporting and compliance is beneficial.

• Knowledge of academic processes, including but not limited to credit schedule planning and the course section building process preferred.

Physical Demands

Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations. Schoolcraft College is an AA/EEO Employer.

• Writing Skills: Ability to write reports, business correspondence, and procedure manuals.

• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.

• Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.

• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.

• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects of up to 10 lbs., and on occasion, up to 25 lbs.

• Noise Level: The noise level in the work environment is usually moderate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Hours Monday-Friday, 40 hours/week Salary Pay Range is $22.62-$35.23 per hour

Job Duties

Job Duty Name 1 Description of Job Duty

Assists instructional operations to assure operational and curriculum practices are aligned with institutional, contractual, state, and federal compliance and policy requirements specific to accreditation, the Department of Education, the State of Michigan, and other essential agencies.

Essential Duty? Yes Percentage Of Time Job Duty Name 2 Description of Job Duty

Coordinates the management of curricular records, resources, and data in preparation for Curriculum Committee, institutional, Board of Trustees, and accreditor curriculum approvals, ensuring accuracy and quality in preparation for launch utilizing technology system such as Colleague SIS, Acalog catalog, Curriculog curriculum development, Simple Syllabus, or other solutions as appropriate.

Essential Duty? Yes Percentage Of Time Job Duty Name 3 Description of Job Duty

Manages timelines, data entry, and data integrity between systems, to meet reporting requirements for internal and external stakeholders including State, Federal, or accrediting agencies, organizations, or other entities.

Essential Duty? Yes Percentage Of Time Job Duty Name 4 Description of Job Duty

Coordinates the development, implementation, and monitoring of State Reports such as MPDI, Capital Outlay, or other state or federal reporting requirements with Research and Analytics, Chief Financial Officer, and other key stakeholders.

Essential Duty? Yes Percentage Of Time Job Duty Name 5 Description of Job Duty

Collaborate with the Registrar's Office and other stakeholders during and after curricular launch to clarify the data used for transcripts, financial aid, transfer credits, administering degrees, or other key data needs.

Essential Duty? Yes Percentage Of Time Job Duty Name 6 Description of Job Duty

Coordinates the communications for submission of final grades at end of each semester and collaborates to support grading practices, policies, and outcomes.

Essential Duty? Yes Percentage Of Time Job Duty Name 7 Description of Job Duty

Collaborates on the development and accuracy of content of semester credit schedules ensuring accuracy of campus resources and providing data to inform decision making while adhering to state and federal requirements.

Essential Duty? Yes Percentage Of Time Job Duty Name 8 Description of Job Duty

Collaborates with other departments in managing the College building/room database, building coordinators, with campus and space utilization efficiency and institutional construction initiatives.

Essential Duty? Yes Percentage Of Time Job Duty Name 9 Description of Job Duty

Assists with practices, scheduling software, or other technology testing or solutions in collaboration with Information Technology and Administrative Systems to increase efficiency and assists with opportunities that remove barriers, providing training and partnerships with campus departments and key stakeholders including Instructional Administrators and Credit Schedule Builders.

Essential Duty? Yes Percentage Of Time Job Duty Name 10 Description of Job Duty

Serves as liaison for Personal and Professional Development with Information Services, Marketing, and Registration relating to ensure appropriate data management and operational timelines.

Essential Duty? Yes Percentage Of Time Job Duty Name 11 Description of Job Duty

Oversees the development of the Instructional Calendar in the Faculty Forum Contract aligning all academic important dates, calendars, and timelines to ensure accuracy that supports students' enrollment, registration, and other key institutional timeframes.

Essential Duty? Yes Percentage Of Time Job Duty Name 12 Description of Job Duty

Coordinates across divisions to ensure accurate and effective representation of instructional and curricular offerings for students across the catalog, web, student information systems (SIS), and other products or processes.

Essential Duty? Yes Percentage Of Time Job Duty Name 13 Description of Job Duty

Collaborates with other departments to develop Standards of Practice (SOPs) and support continuous improvement efforts and consistent processes.

Essential Duty? Yes Percentage Of Time Job Duty Name 14 Description of Job Duty

Assists with numerous reports, projects, and other duties as assigned.

Essential Duty? Yes Percentage Of Time

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree?

• Yes

• No

• Do you have at least three (3) years of experience working in higher education?

• Yes

• No

• Do you have at least three (3) years of experience working in Microsoft Office with extensive use of Excel and database-related software systems?

• Yes

• No

Documents Needed To Apply

Required Documents

• Resume

• Cover Letter

• Transcript 1

Optional Documents

• Other 1
• Other 2
• Other 3

18600 Haggerty Road Livonia MI 48152