Manager Of Academics Business Operations

Please note: a cover letter is required for this position. Please tell us about your interest in working for KIPP!

Position Summary

The purpose of the Manager of Academics Business Operations role is to amplify the success of our Chief of Schools and her teams. The Manager of Academics Business Operations (MABO) is a member of the Lead Learning team and is a multi-talented leader who maintains and optimizes systems, owns and is accountable for key processes like procurement, budget management, administrative duties, and event management. The manager will learn the inner workings of a dynamic, mission-driven organization with a strong track record of results from seasoned educational and nonprofit professionals. The ideal candidate will demonstrate that they are a great relationship builder; someone who has strong systems for managing work, effective prioritization; an expert at 'seeing around corners,' anticipating upcoming needs and proactively meeting them. This is an ideal opportunity for a dynamic and visionary organizational leader to play a critical role in expanding the impact of a K-12 charter management organization.

This position reports to one of our School Leader Managers and is based out of our Regional Office in downtown Oakland (BART accessible), with frequent travel to our local schools and communities throughout Northern California - including San Jose, the Peninsula, San Francisco, the East Bay, and Stockton. The position is available immediately.

Preferred Qualifications

Experience:

• 2+ years of office management, operations, or accounting, including working knowledge of general office business systems and practices required.

• 4+ years work experience required.

• Experience working in the education field is preferred.

Education:

• Bachelor's degree or higher

Knowledge/skills required:

• Knowledge of and skills working with the Google suite of applications.

• Project planning and progress monitoring of large projects.

• Demonstrated success with budgeting, procurement, and invoice management.

• Adept at Excel.

• Excellent communication skills (verbal and written).

• Ability to learn and utilize technology necessary to operate in a virtual office environment (i.e. Zoom).

• An eagerness to receive and implement feedback.

• A commitment to diversity, equity, and inclusion and the ability to partner across lines of difference.

• A deep passion for social justice and equity for all children; a strong belief that all students can achieve at the highest levels regardless of demography.

Essential Functions and Responsibilities

Oversee day-to-day accounting, contracting, procurement and vendor management procedures:

• Manage purchasing process by establishing clear systems for teams to request items, place orders with vendors, and track delivery.

• Code and submit purchase orders, invoices, and reimbursement requests; approve purchases under a specific financial threshold.

• Partner with the regional Accounting team to manage and oversee procurement, cash receipts, deposits, and the effective, compliant development and implementation of financial policies, including those related to accounts receivable and payable, budget line item management, and invoice entry and approval.

• Partner with the Chief of Schools on schoolwide budget management, ensuring the school maintains at least a break-even budget at the end of the year.

• Develop a strategy to source and select suppliers to ensure that the team meets all federal, state, and regional requirements related to purchasing, procurement, and contracting; manage relationships with external vendors and ensure compliance.

• Manage procurement process, which may be on behalf of our schools or the regional teams that report to the Chief of Schools; create and manage a project planner to document status of procurement activities.

Administrative duties: This individual will amplify the success of the Chief of Schools, by ensuring that their time is spent in alignment with organizational priorities and that they are supported to be highly effective.

• Proactively manage the Regional Calendar to ensure a high degree of visibility, efficiency and effectiveness with both internal and external stakeholders; own process for creating annual calendar and onboard regional teams to make collective updates to it.

• Manage weekly communication emails to School Leaders.

• Manage high level discipline communication and compliance.

• Serve as executive assistant to the Chief of schools; amplify the success of the Chief of Schools, by ensuring that their time is spent in alignment with organizational priorities and that they are supported to be highly effective.

• Perform other related duties and special projects as required or assigned.

• Ensure the Chief of School's expense reports are submitted in a timely and efficient manner.

• Own a subset of regional procurement processes

• Use provided budget tools to maintain accurate account of expenses, payments and budgets.

• Leverage provided project planner to document status of tasks.

Event Management: Contributes to successful planning and execution of professional learning communities and events by owning specific tasks:

• Coordinate pre-event details including, but not limited to: scheduling venues, ordering food, arranging travel, assembling materials, purchasing gifts, managing attendance, and communicating to attendees.

• Plan and manage day-of logistics (calendaring, A/V, catering, vendor & event management, materials, etc.) for professional learning events, including traveling to event locations to provide on-site support.

• Own management and relationships with outside vendors who will assist with setting up, closing down, and other activities as needed.

• Manage sign-in, contributing to the joy factor by arranging music, gifts or other fun activities.

• Submit accurate and timely reports for event-related expenses and reimbursements.

Physical, Mental and Environmental Demands

Physical: Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs. Physical agility to move self in various positions in order to execute duties effectively, which may include kneeling, walking, pushing/pulling, squatting, twisting, turning, bending, stooping and reaching overhead

Mental: Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.

Environmental: Office environment subject to constant interruptions and distractions. Occasional classroom/school environment and travel. Adhere to KIPP's health and safety guidelines as outlined by the CDC, CDE, and public health agencies' recommendations.

Classification

This is a full-time, exempt position based on a full year calendar cycle and time off, located in our downtown Oakland Regional Support Office with frequent travel to schools and districts around the Bay Area and Stockton.

This is a hybrid position with the expectation to work onsite 2-3 days per week, subject to change based on weekly duties. When we hold Regional Learning Events (weeks of 7/8 and 7/15) or School Leader Community of Practice (weeks of 9/2, 11/4, 1/13, 3/3, 4/7, 4/28, 5/27), the position will be required to be in-person 5 days a week.

About KIPP Public Schools Northern California

We are a thriving nonprofit network of 22 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose-college, career, and beyond-so they can lead fulfilling lives and build a more just world.

Our student community consists of over 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, Redwood City, and Stockton. 79% qualify for free or reduced price lunch, 23% are multilingual learners, and 10% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students' diversity.

Compensation

KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.

We benchmark annually against comparably-sized non-profit organizations in the regions where we operate, to offer competitive salaries. The salary range for this position is between $82,000 and $100,000. Most candidates would be compensated at $87,000.

How to Apply

Please submit a cover letter and resume by clicking apply on this page.

Please note: a cover letter is required for this position. Please tell us about your interest in working for KIPP!