Manager Financial Operations (Hybrid) - Pediatrics Central Administration

Scheduled Hours

40

Position Summary

Provides management and administration of division's financial and business affairs and operations, including financial reporting, financial modeling, budgeting and projecting, variance analyses, and managing/supervising/oversight of staff.

Job Description

Primary Duties and Responsibilities

• Prepares, analyzes, presents, and distributes revenue and expense financial analyses (including volume statistics) and formal reports (including pro formas) to support operational and strategic decision making to organizational leadership, including the Executive Director, Director of Finance, Chairman of Pediatrics, Division Chiefs, and Clinical Managers. This includes responding to urgent ad-hoc requests of critical financial and operational issues.

• Coordinates, prepares, and presents budget reporting, variance reporting, and ad-hoc reporting requests for the Department of Pediatrics.

• Manages clinical financial analysts with a high level of communication amongst the team. Works closely with the Accounting Supervisor and the rest of the Clinical Purchasing/Finance Team. Address higher level issues as necessary. Ensures personnel stay up to date on University and Department policy changes. Supervises staff by orienting, training, providing performance feedback, and coaching. Serves as mentor to direct reports and other related departmental positions.

• Reviews Department's agreements and contracts. Reviews invoices, accruals/reversals, and prepares monthly reports. Prepares and presents pro formas and financial information in the pre-negotiation stage of contract agreements.

• Reviews and approves disbursements, budget adjustments, and journals on Department funds in accordance with University and Pediatrics guidelines.

• Compiles data in preparation for the annual budget. Reviews with Division Chiefs, Clinical Managers, and Directors to arrive at a proposed budget to present to the Chairman and Executive Director. Uses Adaptive reporting system to finalize budget data for review with Executive Director and Director of Finance.

• Prepares the financial projection for the annual Department Strategic Plan and other strategic initiatives. Develops forecast models to support business decisions.

• Prepares financials for departmental year-end annual reports and annual operating statements.

• Serves as a department liaison for reporting in Workday and retrieves extraction of data. Prepares working files to assist in the preparation of monthly financial reporting for department leadership.

• Assists analysts with payroll costing allocations and adjustments, and assists divisions with determining appropriate sourcing for faculty, staff, and fellows within guidelines. Reviews default report and monthly payroll reports to ensure accuracy of payroll.

• Reviews faculty effort annually with divisions and assists team with appropriate adjustments. Will be involved in annual salary planning review and entries.

• Assesses need, evaluation and purchase of office equipment, including creating return-on-investment projections.

• Coordinates and carries out special projects.

Other Functions

• Provides backup for Director of Finance, Supervisor Accounting, and staff, as needed.

• Assists Director of Finance, Executive Director, and Senior Directors with projects as needed.

• Ability to work independently to meet project deadlines and preserve confidential information.

Working Conditions

• Hybrid schedule with the majority of time working from home.

• Normal office environment with some pressure caused by report deadlines and flexible work schedules.

Preferred Qualifications

• Working knowledge of computer systems, database management, spreadsheets, with organizational, interpersonal and communication skills.

Required Qualifications

Equivalent of bachelor's degree in finance or related field.

Grade

G13

Salary Range

$64,700.00 - $110,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.