Manager, Finance And Operations

Job Posting Title:

Manager, Finance and Operations

Hiring Department:

Intercollegiate Athletics

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Jul 10, 2024

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. Occasional travel is required. This job is not suitable for remote work and is expected to work regular on-site hours

Purpose

Under the direction of the Director, Finance & Operations, this individual will serve as a point-of-contact for financial planning and internal control functions within the Department of Athletics. The Manager will be responsible for the appropriate, accurate and timely treatment of obligations in accordance with the University's Handbook of Business Procedures (HBP) and internal Policies and Procedures governed by the Athletics Department's Leadership Team.

Responsibilities

• Financial Analysis & Reporting: Develop and maintain complex financial models related to the management of the Athletics Department's financials. Aid in internal and external financial reporting as assigned by supervisor. Establish financial KPIs to aid in decision making, budgeting and operational efficiency in support of the department. Research best practices and alternative solutions for current business office applications and procedures. Work with the financial leadership to propose, alter, design, and implement appropriate solutions to resolve inefficiencies and strengthen internal controls.

• Budget Management: Serve as an analyst for selected cost centers and centralized operations to ensure budgets are accurately developed, monitored, and maintained in accordance with the Athletic Department's policies and procedures and Financial Master Plan (FMP). Respond to inquiries on budget entries and corrections in a timely and professional manner, supporting the financial management and oversight strategies of the Athletics' CFO. Perform reconciliation of financial information for the designated systems, accounts, and/or other financial information as designated by supervisor. Ensure the original entries are accurate and reflected appropriately on the University's General Ledger in support of clear and substantive business process and financial reporting. Review and approve financial entries and payments as assigned.

• Reconciliation of Financial Data: Perform reconciliation of financial information for the designated systems, accounts, and/or other financial information as designated by supervisor. Ensure the original entries are accurate and reflected appropriately on the University's General Ledger in support of clear and substantive business process and financial reporting. Review and approve financial entries and payments as assigned.

• Data Visualization & Ad Hoc Reporting: Serve as a producer of data visualizations for the department. Prepare ad hoc data request for purpose of presentations, leads, and other departmental needs. Aid in the rolling out and maintenance of data visualizations.

• Financial Controls & Procedures: Serve in designated primary and secondary roles to ensure compliance with the University's HBP (inventory, cash handling, and/or other assigned areas). Assist the Director(s) and Chief Financial Officer with the development, management and distribution of relevant policies and procedures to ensure appropriate internal controls and record keeping. Responsible for specified financial duties, organized, and assigned to ensure the most effective segregation of duties across the Business Office staff.

• Best Practices & Business Process Improvement: Research best practices and alternative solutions for current business office applications and procedures. Work with the financial leadership to propose, alter, design, and implement appropriate solutions to resolve inefficiencies and strengthen internal controls.

• Gameday Support: Support the Athletic Department at home events/contests in support of our strategic plans and goals.

• Core Values: Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University's Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.

Required Qualifications

Bachelor's Degree in finance, accounting, business or related field. Technical proficiency. Excellent communication skills (verbal and written). Strong interpersonal skills. Demonstrated ability to effectively work in teams. Strong organizational and problem-solving skills.

Preferred Qualifications

Experience in a championship-quality collegiate environment as a student-athlete and/or as an employee.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• May work around standard office conditions. Use of manual dexterity.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.