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Manager, Employee Leaves Program (Confidential Administrative Support

Expired Job

San Francisco State University San Francisco , CA 94102

Posted 3 months ago

Manager, Employee Leaves Program (Confidential Administrative Support II) - Human Resources Job ID: 9960 Location: On Campus Full/Part Time: Full-Time Regular/Temporary: Regular Working Title Manager, Employee Leaves Program SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
San Francisco State is a 100% Smoke/Vapor-Free Campus.
Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code.
The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

  • Human Resources Appointment Type

  • This is a two year probationary position.
    Time Base

  • Full-Time (1.0) Work Schedule

  • Monday to Friday: 8:00 a.m.

  • 5:00 p.m.
    Anticipated Hiring Range* $5,834.00 - $6,334.00 Per Month ($70,008.00 - $76,008.00 Annually) Salary is commensurate with experience.
    Position Summary
  • The Leave Program Manager reports to the Director of Payroll, Benefits & Retirement Services and is responsible for managing all Leave and Income Continuation Programs for San Francisco State University Faculty and Staff employees.
    The programs for which the incumbent is responsible include, but are not limited to, Non-Industrial Disability Leave, Leave of Absence without Pay, Family Medical Leave, Catastrophic Leave, Maternity and Paternity Leave and other formal Leaves of Absences.
    The Leave Program Manager provides staff and faculty with leave program related information and advises employees of the various leave program options available to them.
    The Leave Program Manager effectively coordinates all cases to include general administration, comprehensive case management and compliance with all related state and federal employment laws.
    This position will also provide Leave-related training programs and coaching for department supervisors across campus.
    The incumbent will function as a Leave Program subject matter expert and act as the primary campus resource for all Leave Program related information.
    The incumbent will oversee the return to work program and collaborate with the Worker's Compensation Coordinator in facilitating communication between the employee, the employees' department and other primary stakeholders.
    Programmatically, the Leave Program Manager interprets and applies existing policies and procedures related to disability and leave programs in accordance with applicable federal and state employment laws and collective bargaining agreements; makes recommendations for changes to existing policies and procedures related to the disability and leave programs; performs research, analytical studies and investigations related to disability and leave programs and recommends courses of action.
    The incumbent is also responsible for coordinating with the Payroll and Benefits Departments to ensure payroll and benefit coordination and accuracy, and preparing and delivering a variety of reports related to Leave Program data.
    The position incumbent regularly handles data of a highly confidential or sensitive nature and this information may contribute to the development of management's position with respect to the meet and confer process and/or grievance process of collective bargaining.
    Position Information Administers Leave of Absence Programs
  • Reviews employee leave and disability accommodation requests and makes determinations regarding eligibility, effectively guiding employees through the process to resolution

  • Processes, analyzes and tracks all leave of absence requests (LOA) by working closely with employees to ensure that all relevant completed medical documentation is submitted for timely review, maintaining appropriate contact with all employees on leave and coordinating all aspects of return to work for employees on leave, and organizing all medical information to ensure that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed

  • Facilitates effective communications between all primary stakeholders regarding Leave of Absences (employee, employee s department or supervisor, workers compensation, talent management, payroll, labor relations, and disability programs resource center) to achieve timely and effective case management

  • Coordinates pay with campus departments, State Controller's Office and prepares documentation to initiate payroll for NDI, IDL and CAT leaves.

  • Consults and confers with employee, department, and college contacts regarding Leave of Absence requests

  • Maintains leave program records, ensuring the accuracy of documentation and personal leave records

  • Coordinates and analyzes complex leave management cases, develops effective reporting mechanisms for disability and leave management issues

  • Proactively pursues professional development that improves working knowledge of relevant information and laws related to FMLA, ADA, workers compensation, HIPPA and other privacy laws Conveys Information Regarding Leave Processes

  • Trains and mentors employees and managers on a variety of disability / leave management topics

  • Provides content for the Human Resources Webpage and other informational media venues

  • Delivers meaningful information through employee and leadership group information sessions

  • Prepares informational materials, translates information into user-friendly guides, and FAQs Professional Behavior

  • Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)

  • Demonstrate safe work practices for oneself, others and the office environment.
    Other Duties as Assigned EMBODY THE SIX ROLES OF LEADER Structure Work: effectively manage and direct workflow, create clear position descriptions, clarify roles and expectations; improve processes for efficiency and effectiveness, empower employees, and delegate work.
    Manage Talent: hire, coach, and develop employees; ensure a level of diversity that encourages every employee to contribute to their fullest potential.
    Inspire Performance: set clear goals, monitor performance, coach for results, recognize and address performance outcomes Build Teams: build trust and collaboration among direct reports, peers, campus stakeholders, and supervisors Use & Share Information: convey effective oral and written communication to large and small groups; steward of financial planning and fiscal management; apply policies, procedures, and campus protocols; adopt technology for improved performance; retain knowledge of applicable Collective Bargaining Agreements; project professional presence and nonverbal behavior Facilitate Change: encourage others to develop innovative approaches to addressing problems and opportunities; facilitate the implementation and acceptance of change within the workplace.
    EMBODY THE CORE COMPETENCIES - Bias toward collaboration and teamwork.

  • Effective communication skills.

  • Customer/Client Focus with an emphasis in problem solving and resolution.

  • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.

  • Diversity and inclusion Minimum Qualifications*

  • A Bachelor's Degree in social work, nursing, human resources, or a closely related field, or a minimum of 4 years of Employee Benefits/Leaves or comparable experience

  • Experience with initiating, executing, and evaluating multiple projects and/or programs;

  • Ability to identify priorities and organize work to meet firm deadlines;

  • Educate and provide comprehensive guidance to employees at all levels of the organization;

  • Exceptional oral and written communication skills, to the degree required to interpret and explain technical rules and regulations; apply complex policies and procedures; draft clear and concise correspondence and templates

  • Emotional composure for conducting sensitive and emotion-laden consultations

  • Knowledge of most common federal and state of California disability and leaves programs

  • Customer centric approach with a focus on empathetic solutions

  • Ability to dispassionately analyze information and situations in a compassionate way

  • Organizational skills at an advanced level for managing case load details and changing scenarios

  • Skills in using technology for gathering, tracking, and providing updates and other information Preferred Qualifications

  • Knowledge of California State University, CalPERS, and California EDD programs

  • Familiarity with Collective Bargaining Agreements and their provisions with respect to various federal and state regulations

  • Knowledge of Case Management approaches and coordination of benefits Pre-Employment Requirements This position requires the successful completion of a background check.
    Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.
    SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
    We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.
    How To Apply THE ONLINE RECRUITMENT SYSTEM WILL ONLY ALLOW ONE FILE ATTACHMENT FOR EACH SUBMISSION Submit an online application and upload in one file attachment your resume and cover letter, describing your specific qualifications for each position.
    H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m.
    to 5 p.m., and can be reached at . Application Deadline Open Until Filled.
    Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
    Apply online at:

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Manager, Employee Leaves Program (Confidential Administrative Support

Expired Job

San Francisco State University