This title is in a civil service competitive class that is subject to examination. Position is only open to candidates who have permanent NYC Civil Service status as Administrative Education Analyst or permanent in an equivalent title that is eligible for 6.1.9 to Administrative Education Analyst.
(Those who previously applied need not re-apply)
The Office of Student Enrollment (OSE) manages admissions, enrollment, and transfers for students in 3-K through Grade 12 (not including charter schools). The team also oversees policies and processes for citywide Gifted and Talented programs and the Public School Choice transfer process. The Office of Student Enrollment supports the New York City Department of Education (DOE)'s core priorities by designing and implementing admissions policies and processes that provide all students with access to high-quality public schools.
The Manager, Contracts and Purchasing is responsible for planning, developing, implementing, and delivering an accurate, fast, and efficient contracts management function that is driven by process, integrity and customer service. The Manager performs other management projects as assigned, including the management of procurement and operations and supervision of staff. This includes supporting protocols and processes for enrollment, contracting, furniture, materials, and food. The incumbent works closely with the Director of Budget, Procurement and Contracts and serves as a liaison to the Division of Contracts and Purchasing (DCP). Performs related work.
Reports to: Director, Budget, Procurement and Contracts
Direct Reports: Associate, Contracts and Purchasing
Key Relationships: Operations Team, Executive Director of Analytics, Director of Communications, Senior Director of Elementary School Enrollment, Senior Director of Middle School Enrollment, Executive Director of High School Enrollment, Senior Director of Special Populations, Senior Executive Director for Field Enrollment, Executive Directors of Borough Enrollment, Senior Executive Director of Student Enrollment, DIIT, and other DOE offices and stakeholders.
Leads and coordinates the development, registration, and execution of all contracts (grant and tax levy-funded); monitors and evaluates services through to completion.
Leads strategic planning regarding contract development from start (RFP, solicitation) to end (registration, vendor management, payment, etc.).
Serves as primary liaison with the Division of Contracts and Purchasing and Office of Legal Services to resolve contract issues and questions.
Serves as the expert on contracts, purchasing and procurement for the office on high-impact services.
Supervises the tracking of contract expenditures and contract expiration dates, and ensures the availability of procurement vehicles to support OSE's programmatic needs.
Reviews and authorizes Requests for Authorization (RAs) to proceed in regards to OSE operations.
Reviews and authorizes system-wide listing application contracts to proceed with new contracts for office-wide usage.
Ensures all OSE contracts follow DOE standard operating procedures and adhere to all legal requirements.
Responsible for all contract compliance, implementation, and reporting requirements, including specific requirements for reimbursable or private funding.
Prepares responses to requests for contract information from external agencies (e.g., audits) and press inquiries.
Leads the dissemination of various contract communications regarding team meetings, retreats, and professional development opportunities for operations liaisons.
Collaborates with operations sub-teams to implement and streamline current operational processes.
Coordinates high-priority contract work streams and works with key leadership across OSE to manage timely execution.
Leads cross-functional activities of the team and the development and rollout of new processes and efficiencies in Division operational work.
Represents the Director, Budget, Procurement and Contracts at meetings, as needed.
Advises and debriefs the Director, Budget, Procurement and Contracts on all contract structures, and manages necessary implications when teams or divisions reorganize.
Communicates operational policies and procedures across teams to ensure proper interpretation and implementation.
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience, for educational program(s) and/or institution(s) in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting economic or financial administration, fiscal or economic research; management or methods analysis, operations research, organizational research or program evaluation; educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, fiscal management, or a related area, 18 months of this experience must have been in an executive, managerial, administrative, consultative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, consultative or supervisory experience described in "1" above; or
Education and/or experience equivalent to "1", or "2" above. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, but not for the 18 months of managerial experience described in "1" above, at the rate of 15 graduate semester credits from an accredited college or university for 6 months up to a maximum of 1 year of professional experience. However, all candidates must possess a baccalaureate degree from an accredited college and 18 months executive, managerial, administrative, consultative or supervisory experience, as described in "1" above.
Ability to think strategically and translate insights into action.
Strong project management skills and leadership experience.
Ability to mobilize disparate groups of people toward common goals.
Attentive to detail, extremely well organized, and able to work under pressure.
Ability to meet frequent and changing deadlines, and prioritize in a fast-paced demanding environment.
Skilled with group problem-solving and working with complex concepts in a dynamic setting.
Ability to organize facts and present information and figures in a clear, concise, and logical manner, both orally and in writing.
Creative problem-solver with the ability to perform independent, thoughtful analysis around important educational issues.
Clear communicator who can make presentations to a variety of constituencies within the DOE.
Excellent interpersonal skills in dealing with education and non-education personnel, internal and external to the DOE.
Knowledge of DOE systems, including Galaxy, Financial Accounting Management Information System (FAMIS), and Employee Information System (EIS).
Interest and/or experience in education and public policy.
Proficient in Microsoft applications, including PowerPoint and Excel.
Strong analytical skills.
Internal applicants preferred.
Please submit a resume and cover letter with your application .
Applications will be accepted through November 22, 2019 until 3:00 p.m.
NOTE: The filling of all positions is subject to budget availability.
This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.
Board Of Education Of City Of New York