Manager

Department Name

CISA Business Administration/D

Job Description

The College of Integrative Sciences and Arts (CISA) Dean's Office is seeking a Manager of Academic Personnel to join our team on the Polytechnic campus. In this role, you will report to the Associate Director of People and Talent and will work closely with Associate Deans, School Directors, and other stakeholders to support, coordinate, and manage all facets of academic personnel including annual evaluations, review, promotion and tenure, and faculty recruitment and hiring. In this role, you will serve as the primary contact for all academic personnel matters.

Arizona State University offers a comprehensive benefits package to enhance your total compensation. This package includes flexible work schedules, low-cost health and life benefits, a wellness program for preventative health education and screenings, tuition waiver for benefits-eligible staff members, as well as tuition reduction for their spouses and eligible dependents, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, volunteer and professional development release time, disability resources and retirement program designed to promote long-term savings and provide income upon retirement.

Job Description

The College of Integrative Sciences and Arts (CISA) Dean's Office is seeking a Manager of Academic Personnel to join our team on the Polytechnic campus. In this role, you will report to the Associate Director of People and Talent and will work closely with Associate Deans, School Directors, and other stakeholders to support, coordinate, and manage all facets of academic personnel including annual evaluations, review, promotion and tenure, and faculty recruitment and hiring. In this role, you will serve as the primary contact for all academic personnel matters.

Arizona State University offers a comprehensive benefits package to enhance your total compensation. This package includes flexible work schedules, low-cost health and life benefits, a wellness program for preventative health education and screenings, tuition waiver for benefits-eligible staff members, as well as tuition reduction for their spouses and eligible dependents, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, volunteer and professional development release time, disability resources and retirement program designed to promote long-term savings and provide income upon retirement.

Requisition ID

104723BR

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, copier, and associated computer/technology peripherals

• This position receives regular review of objectives by department administrator.

• Hybrid work is an option for CISA employees. Hybrid arrangements allow employees to spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or Provost level approval is required.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, which includes three (3) years of supervisory experience; OR, Nine (9) years of related administrative experience, which includes three (3) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Department Statement

ASU's College of Integrative Sciences and Arts is home to innovative employees who are guided by educational access, student success, applied learning, and interdisciplinary inquiry. CISA has over 8,200 students in all levels of degree programs and nearly 250 faculty members. We understand that there are many paths to achieving a university education, and we build undergraduate and graduate degree programs and pathways that are flexible and relevant for a rapidly changing world. Please visit our website for additional information: https://cisa.asu.edu/

In the CISA Dean's Office, we value employees who are accountable for their actions, present a positive attitude, support their peers, promote sharing, strive for continuous improvement, foster productivity, and innovate for the greater good.

Category

03

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Desired Qualifications

• Experience in higher education, preferably in an academic unit.

• Experience working effectively with a variety of constituents, in an environment subject to changing priorities, sensitive/confidential information and demanding deadlines.

• Experience in leading by example in communicating, participating and encouraging support of the Dean's Office initiatives.

• Experience in developing and maintaining cooperative working relationships both within and across organizational areas.

• Demonstrated knowledge of applicable federal, state and University requirements, laws, standards, and practices.

• Demonstrated knowledge of principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.

• Experience in the use of Microsoft Office applications, particularly Excel and Outlook, Workday, and Interfolio.

• Experience in problem solving, decision-making, planning, analyzing and coordinating activities and establishing priorities.

• Evidence of effective communication skills

Close Date

01-October-2024

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Full-Time/Part-Time

Full-Time

Essential Duties

• Assist faculty leadership with developing and communicating college-level directives and procedures for academic personnel policies, processes, and best practices; work collaboratively with administrators and staff to ensure compliance with University policies and procedures.

• Serve as the primary resource to deans, school directors, search committees, faculty, and staff on matters related to tenured and tenure-eligible, career-track, adjunct and contingent faculty, academic professionals, and postdoctoral scholars.

• Monitor and support the annual review process for faculty in coordination with affiliated academic personnel in the schools.

• Maintain and continue to build effective working relationships with personnel affiliated with academic personnel issues including school personnel, CISA HR team, CISA financial team, dean's executive assistant, and the Office of the University Provost.

• Coordinate and assist in the development and implementation of internal processes for the college; develop and maintain spreadsheets, databases, and prepare routine and specialized reports; independently research and prioritize issues; determine appropriate course of action, referral, and/or response; exercise autonomy and decision-making authority related to project management.

• Assist faculty leadership in college-wide faculty recruitment and hiring -- both targeted and competitive -- including preparing/proofing/archiving search materials, communicating with schools on procedure and status, coordinating administrative approvals, and drafting offer letters.

• Provide highest level of customer service when consulting with and guiding faculty leadership and staff administrators on matters related to academic policies and procedures.

• Perform all other academic personnel actions as needed including but not limited to promotion and tenure, research faculty, postdocs, visiting scholars, endowed professors, affiliate and adjunct faculty, joint appointments.

• Monitor and track status of various academic personnel items within schools and Dean's Office and adhere to published deadlines.

• Attend regular team meetings with faculty leadership and academic personnel administrators.

• Collaborate with CISA HR team on all faculty related matters.

• Mentor staff on academic personnel processes.

• Supervises, trains, and evaluates assigned staff; monitors work in progress and upon completion; implements corrective action as required.

• Other duties and special projects as assigned.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Salary Range

Depends on experience

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include dates of employment, job title, job duties, and name of employer for each position. Dates of employment in month/year format (e.g., 6/88 to 8/94) are preferred in order to most accurately assess professional experience as it relates to the Minimum Qualifications for the position; if date information is not included in this format, you may be declined from the position if we are unable to determine your qualifications.

A cover letter is required for the application to be considered complete.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicants must be eligible to work in the United States; ASU College of Integrative Sciences and Arts will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Job Family

Generic