Manager Anesthesia Operations

Overview

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region's most prestigious experts and innovative treatments and technologies.

While you're busy impacting the healthcare industry, we'll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more!

Responsibilities

Virginia Mason Franciscan Health, is currently seeking a full time Manager Anesthesia Operations for our St. Joseph Anethesia Department in Tacoma, WA. We are searching for a leader who excels at building and mantaining a cohesive team of skilled and experience professionals.

Job Summary:

This job is responsible for oversight and evaluation of the administrative elements of anesthesia operations for the

assigned Virginia Mason Franciscan Health (VMFH) hospital, including resource planning and development, business

operations/finance, facilities and human resources.

An incumbent maintains a dyad relationship with the Anesthesia Medical Director to provide strategic leadership in

assessing, developing and implementing initiatives/activities which improve financial performance/productivity, maximize

effective utilization of resources and enhance patient outcomes/service satisfaction.

Work is also focused on: 1) overseeing, in collaboration with the Anesthesia Medical Director(s), the general performance

of Anesthesia providers; 2) facilitating compliance with applicable VMFH policies, standards and applicable regulatory

requirements; 3) developing/implementing administrative procedures and staffing plans for Anesthesia Operations; 4)

overseeing patient/customer satisfaction processes; 5) monitoring and reporting of results on established financial

metrics; and 6) collaborating with Medical Director to provide administrative supervision to providers. Work also includes

business planning activities, budget development and achievement of performance objectives.

Work requires knowledge of professional standards and competitive industry practices impacting surgical and

perianesthesia care, as well as the ability to manage multiple administrative details, demonstrate persistence in tracking

and following up on issues and to coordinate timely resolution of concerns, complaints and grievances.

Essential Job Duties:

HUMAN RESOURCE MANAGEMENT:

Collaborates with VP Operations and Medical Director(s) to identify adequate staffing levels for appropriate

coverage to meet budgetary and operational objectives.

Analyzes ongoing Anesthesia provider needs and develops/maintains staffing plan(s), including recruitment

and onboarding activities.

Oversees administration of assigned staff in accordance with established procedures; participates in

collaborative employment decisions based on candidate interviews within scope of position; interprets and

analyzes physician service agreements and other equipment and service agreements.

Keeps staff apprised of pertinent information in a timely manner; develops agenda for staff meetings and

maintains minutes; within scope of position, establishes performance standards, evaluates staff performance

and addresses performance management issues.

Seeks opportunities to build team effectiveness by developing cooperative relationships, exchanging ideas and

anticipating/preventing/resolving issues.

ADMINISTRATIVE OVERSIGHT:

Plans, oversees and evaluates administrative operations, clinical needs and resources for Anesthesia in a

manner that is fiscally responsible, in accordance with VMFH policies and standards and in compliance with all

applicable regulatory requirements; assesses activities to assure they meet operational expectations/demands

in a timely, efficient and effective manner.

Establishes and maintains collaborative relationships with the Anesthesia Medical Director(s), leadership team,

providers, patients, other administrative/management stakeholders and external contacts (e.g. supply

vendors) and communicates regularly with appropriate management to ensure effective operations and

consistency with overall business objectives.

Manages short and long-term business planning projects/activities applicable to the assigned function;

participates in the planning, developing and administration of projects designed to address current and future

needs in support of business objectives.

Implements VMFH policies and procedures, guidelines, training materials and general communications (e.g.

marketing, infection control and billing procedures and/or to increase and maintain patient volume and

satisfaction) to facilitate consistency with the values of the organization and compliance with applicable

regulatory and accreditation requirements; ensures that all functional activities are fully documented,

understood, and applied in accordance with the established standards and practices.

Establishes a strong working relationship with departments regarding billing, coding and medical records to

insure optimum return on documentation and charging for increase revenue and decrease deficiencies.

Produces data analytics and financial reports/modeling relating to billing, productivity, staffing and related

activities.

Performs department human relations activities such as on-boarding new healthcare providers, processing

payroll and employee status changes, administering FMLA leaves and related actions.

nterprets and facilitates compliance with administrative regulatory standards and VMFH/CommonSpirit Health

requirements; develops and implements effective internal controls relating to the prevention of

billing/collection fraud and abuse; communicates new/revised information to staff, and ensures compliance

therewith.

Provides guidance in resolving operational issues and escalates matters beyond scope of position to higher-

level management as required.

Assists providers with compliance of documentation deficiencies, work queues, tracking of CME's and schedule

changes.

Works collaboratively with Medical Director(s) to interpret and analyze information for decision-making and

goal setting.

PERFORMANCE AND QUALITY IMPROVEMENT:

Monitors and assesses clinical operations and care quality delivery/outcomes to identify opportunities for

performance and process improvement; identifies opportunities and makes recommendations ideas to higher-

level management per established procedures; implements approved changes for understanding of

quality/performance improvement initiatives.

Keeps abreast of changing conditions with timely identification and reassessment of current and future needs;

participates in the planning, development and implementation of new/revised policies, standards and

processes/workflow.

Works collaboratively with management/stakeholders to facilitate optimization of clinical and business

operations in areas such as interventions, revenue cycle, budget oversight, metrics, clinical quality outcome

targets, etc.

STRATEGIC GROWTH PLANNING:

Keeps abreast of current technology, clinical quality/care delivery, and market competition and assesses

appropriateness for new/continued services; identifies and proactively explores opportunities for expansion/addition

of services that support strategic growth and marketing initiatives.

Develops operational plans to support hospital vision and strategy relative to perioperative and perianesthesia

programs.

Performs related duties as required.

Qualifications

Education/Experience Requirements:

• Graduation from an accredited school of nursing and four years related work experience that would demonstrate

attainment of the requisite job knowledge/abilities, including two years in a charge RN/leadership position (or

equivalent). BSN or Bachelors' Degree in a related healthcare field is preferred.

Licensure/Certification

• Current licensure as a Registered by the Washington State Board of Nursing.