Management Technician

THE POSITION

Are you an experienced administrative professional looking for an opportunity to advance your career? The Department of Agriculture has a position for you in the Division of Plant Protection! This program performs critical work in protecting Pennsylvania's natural resources and in the fight against the invasive Spotted Lanternfly which poses a significant threat to Pennsylvania's agricultural commodities, forest ecosystems, and our communities. Apply today and join our team!

DESCRIPTION OF WORK

NOTE: THIS IS A REPOSTING OF (CS-2024-85365-08040). IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM MAY 30, 2024 TO JUNE 13, 2024, YOU CANNOT SUBMIT A NEW APPLICATION.

In this role, you will provide administrative and office support within the Spotted Lantern Fly (SLF) program to the Plant Protection Division Chief and staff to ensure the programs operations are conducted efficiently and effectively. Duties include the preparation and review of expenditure reports, review and management of grant budgets and spending, tracking purchase requests, and managing the program vehicle fleet.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment

• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.

• Telework: You may have the opportunity to work from home (telework) part-time up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

• Salary: In some cases, the starting salary may be non-negotiable.

• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of advanced clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program related information; or

• Any equivalent combination of experience and training. An Associate's Degree may be substituted for two years of required experience.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

• Your score is valid for this specific posting only.

• You must provide complete and accurate information or:

• your score may be lower than deserved.

• you may be disqualified.

You may only apply/test once for this posting.Your results will be provided via email.

Learn more about our Total Rewards by watching this short video!

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.

01

How many years of full-time advanced clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program related information do you possess?

• 3 years or more

• 2 but less than 3 years

• 1 but less than 2 years

• Less than 1 year

• None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3 and click on Other Information.

• 90 semester credits or more

• 60 but less than 90 semester credits

• 30 but less than 60 semester credits

• Less than 30 semester credits

• None

04

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page.

• Yes

05

WORK BEHAVIOR 1 - Composes letters and other documents.

Levels of Performance

Select the Level of Performance which best describes your claim.

• A. I have experience independently composing letters and other documents. I was responsible for the full content of the letter or document without additional approval.
• B. I have experience preparing letters and other documents that needed reviewed and approved/signed before sending out OR I have experience preparing letters and other documents by entering data into a pre-established form or template. I was not responsible for the final document.
• C. I have successfully completed college-level coursework related to data entry processing or business/technical writing.
• D. I have NO experience or coursework related to this work behavior.

06

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• The types of documents you prepared

• The actual duties you performed

• Your level of responsibility

07

If you have selected the level of performance pertaining to college coursework, please provide the requested information in the text box below. Please be sure your response addresses the three items listed below. If you indicted you have no training related to this work behavior, type N/A in the box below.

• College/University

• Course Title

• Credits/Clock Hours

08

WORK BEHAVIOR 2 - Performs bookkeeping duties including recording, reviewing, processing, controlling, and reconciling financial records/ documents and reviewing program budget information for adherence to specific program fiscal requirements.

Levels of Performance

Select the Level of Performance which best describes your claim.

• A. I have bookkeeping experience including recording, reviewing, processing, controlling, AND reconciling financial records/documents AND reviewing budget information for adherence to requirements.
• B. I have bookkeeping experience including recording, reviewing, and processing financial records/documents; however, I do not have experience reconciling records/documents or reviewing budget information for adherence to requirements.
• C. I have successfully completed college-level coursework related to accounting or payroll.
• D. I have NO experience or coursework related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• The types of records/documents you recorded/reviewed/processed/reconciled

• The actual duties you performed

• Your level of responsibility

10

If you have selected the level of performance pertaining to college coursework, please provide the requested information in the text box below. Please be sure your response addresses the three items listed below. If you indicted you have no training related to this work behavior, type N/A in the box below.

• College/University

• Course Title

• Credits/Clock Hours

11

WORK BEHAVIOR 3 - Creates and maintains tracking system utilizing fiscal/programmatic databases for funded programs and analyzes and interprets the information from the databases.

Levels of Performance

Select the Level of Performance which best describes your claim.

• A. I have experience creating and maintaining a tracking system utilizing spreadsheets/databases such as Excel or Access to keep staff and others informed at all times of the status/progress/deadlines AND I have experience analyzing and interpreting the database information.
• B. I have experience maintaining a tracking system utilizing spreadsheets and/or databases; however, I did not create the spreadsheets or databases or analyze the information maintained in the databases. My duties consisted of entering information into appropriate fields in the spreadsheets/databases/records as it became available.
• C. I have successfully completed college-level coursework related to data analysis.
• D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• The types of spreadsheets and/or databases you utilized

• The actual duties you performed

• Your level of responsibility

13

If you have selected the level of performance pertaining to college coursework, please provide the requested information in the text box below. Please be sure your response addresses the three items listed below. If you indicted you have no training related to this work behavior, type N/A in the box below.

• College/University

• Course Title

• Credits/Clock Hours

14

WORK BEHAVIOR 4 - Reviews grant applications, fiscal report forms, and returned funds for accuracy and completeness and provides follow-up via phone, email, or letter.

Levels of Performance

Select the Level of Performance which best describes your claim.

• A. I have experience reviewing outside documents that were submitted to the agency such as grant applications, fiscal report forms, OR returned funds for accuracy and completeness AND I provided follow-up.
• B. I have experience reviewing internal business documents such as invoices, receipt records, or purchase requisitions for accuracy and completeness; however, I did not provide follow-up.
• C. I have successfully completed college-level coursework related to auditing.
• D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience

• The types of applications/documents you reviewed and follow-up performed

• The actual duties you performed

• Your level of responsibility

16

If you have selected the level of performance pertaining to college coursework, please provide the requested information in the text box below. Please be sure your response addresses the three items listed below. If you indicted you have no training related to this work behavior, type N/A in the box below.

• College/University

• Course Title

• Credits/Clock Hours

Required Question

Agency Commonwealth of Pennsylvania

Address 613 North Street

Harrisburg, Pennsylvania, 17120

Website http://www.employment.pa.gov