Management Support Specialist

Department Of Energy Livermore , CA 94550

Posted 3 months ago

  • Duties

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Duties

Summary

A successful candidate in this position will serve as the Office Manager and liaison on various administrative support services, to include the management and production of a variety of documents.

Learn more about this agency

Responsibilities

As a Management Support Specialist, you will:

  • Responsible for the management of centralized administrative support functions for Livermore Field Office.

  • Identify inefficiencies and opportunities for improvement in existing administrative systems and processes, and recommends and implements improvements, or establishes new systems and procedures to enhance the overall administrative functions in the LFO office.

  • Resolve questionable content; ensures adequate telephone and video-teleconference coverage; office supply and office equipment procurement; property management; equipment maintenance management; meeting and visiting logistics; and travel, calendar and records management.

Travel Required

Occasional travel - Occasional travel may be required for this position.

Supervisory status

No

Promotion Potential
02

  • Job family (Series)
    0301 Miscellaneous Administration And Program

  • Requirements

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Requirements

Conditions of Employment

  • Subject to Random Drug Testing

  • Must pass a pre-employment drug test.

  • Favorable suitability determination required.

  • Must be able to obtain/maintain a L level Security Clearance.

OTHER REQUIREMENTS:

  • You must be a United States Citizen.

  • This employer participates in the e-Verify program.

  • Males must abide by Selective Service registration requirements.

  • Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.

  • A 1 year probationary period may be required.

  • More than one position may be filled from this vacancy announcement.

Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower NNSA pay band or GS grade level in the Federal service i.e. NQ-01 or GS-7/8. Specialized experience for this position is defined as experience providing program support by using polices and / or government regulations to produce, review and edit a variety of program documents, experience using analytical techniques to measure the efficiency, effectiveness and productivity of administrative office programs and recommend improvements; evaluate various program functions and work processes associated with budget administration, procurement, and financial management.

Your application and resume should demonstrate that you possess the following knowledge, skills, and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

  • Knowledge of the principles, rules, and methods associated with a broad spectrum of administrative programs and functions that apply to Federal operations. To include policies, regulations, and practices regarding technical editing, correspondence and document management systems such as eDocs, including review and edit a variety of documents using various types of software applications produced by self and staff, travel management using Concur, protocol, visits, and meeting management.

  • Ability to effectively communicate and clearly convey, negotiate, or defend complex information to senior management or staff members. Ability to communicate effectively in formal setting providing presentations or conducting meetings with senior management or staff members to convey complex multi-faceted concepts

  • Knowledge of applying analytical methods and techniques pertinent to property management, equipment and supply management, and micro-purchasing, travel management using Concur and time and attendance systems.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

There are no education requirements for this position. For the NQ-02, you must have one year of specialized experience which is equivalent to the next lower NNSA Demonstration Project pay band or GS grade in the federal system, i.e., NQ-01 or GS-07/08 grade level.

OR

You may substitute the completion of two full years of graduate education or all the requirements for a master's (or higher) degree in a field directly related to analysis work (e.g. business administration, human resources, accounting, finance, or similar) for specialized experience requirement for NQ-02. Such education must demonstrate the knowledge, skills and abilities necessary to perform the work of the position. Combinations of successfully completed graduate level education and specialized experience may be used to meet total experience requirements.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.


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Management Support Specialist

Department Of Energy