Management & Program Analyst

Summary

The Management and Program Analyst with the organizational title of Minority Veterans Program Coordinator (MVPC) Specialist organizationally aligned to the Inclusion, Diversity, Equity, and Access (I-DEA) Section. The primary purpose of the position is to provide duties associated with the building and maintaining the Minority Veterans Program. The duties also include coordinating Special Emphasis Programs, Mediation, training staff and veterans, fact finding and recruiting.

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Overview

• Accepting applications

• Open & closing dates

06/12/2024 to 06/19/2024

• Salary

$66,126 - $85,963 per year

• Pay scale & grade

GS 9

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Location

1 vacancy in the following location:

• Ann Arbor, MI 1 vacancy

• Remote job

No

• Telework eligible

Yes-Telework eligibility will be discussed during the interview process.

• Travel Required

Occasional travel - You may be expected to travel for this position. To and from all offsite locations, CBOCs and outreach activities is required. Travel is also required for meetings and trainings.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0343 Management And Program Analysis

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Credentialing

Suitability/Fitness

• Announcement number

CBSR-12441443-24-ACS

• Control number

795367300

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

This position is open only to Current, permanent LTC Charles S Kettles VA Medical Center and associated CBOC employees.

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Duties

Major Duties and Responsibilities:

Administrative Duties:

• Determine data needs, establish data collection procedures, design report formats, and present findings within assigned deadlines. Prepare findings for presentation in the form of written reports, graphs, charts, tables, or other summaries. Contribute technical knowledge of data to the preparation of reports. Works independently to solve problems.

• Serves as the timekeeper for the IDEA Section.

• Assists as an alternate fact finder in the IDEA Section. Collecting, assembling, and developing facts, evidence, or other pertinent data; the ability to analyze and evaluate data or evidence to arrive at sound conclusions including applying new information. Conduct long-and-short range planning, organizing, scheduling, etc. for fact-finding. Ability to determine any necessary recommended corrective or other appropriate action. Prepares fact-finding report in accordance with regulations and/or directives. Maintain the required privacy and confidentiality of information.

• Assists with review of training plans, reports, and regulations to determine training needs, maintain training records, organize, and coordinate training requirements. Assists with monitoring established and new programs to identify trends which reflect either significant accomplishment or problem areas. Serve as instructor for a variety of courses. Mandatory IDEA training, and New Employee Orientation information.

Development and Implementation of Programs:

• Assists in the delivery of programs, seminars, workshops, classes or courses. The incumbent must establish a rapport with peers and others within and outside the Medical Center and community (Michigan Market, Veterans Integrated Service Network, VA Central Office). Incumbent develops or assists with marketing these programs/courses, developing course outlines, acquiring course material needed through internal or external sources, reviews, evaluates and recommends improvements based off feedback collected.

Minority Veterans Program Coordinator (MVPC):

• Establish and maintain contact with minority organizations within the local area(s) served by the facility to present information concerning benefits, employment, to hear their concerns, and to answer questions. Work with the facility staff to formulate and communicate program objectives that increase the awareness of the Minority Veteran Program. Support and initiate activities that inform andsensitize facility staff to the unique needs of minority Veterans. Provide appropriate educational and outreach materials to targeted outreach groups. Serve as Center for Minority Veterans primary contact on issues pertaining to minority Veterans visiting their facility. Keep abreast of VA benefits programs, current policies, and regulations and their impact on minority Veterans. Meet with the IDEA Section Chief periodically (at least twice per year) to discuss the operation plan, initiatives and issues of interest and concern.

Diversity and Inclusion:

• Supports recommendations to the Inclusion, Diversity, Accessibility and Equity (IDEA)Section Chief on management in assigned organizations of Diversity & Inclusion (D&I) and program requirements and established goals. Advises management in assigned organizations of routine requirements and of the goals established to enhance the employment opportunities and diversity initiatives of minorities, females, and underrepresented groups. Assists in the direction/management of one or more special emphasis programs and the Diversity Advisory Committee. Provides routine advice. Performs fact-finding and analysis of workplace concerns.

• Provides conflict resolution services to employees as a trained mediator in the Alternative Dispute Resolution Program. Completes required training to become a VA Certified mediator

• Assists the IDEA Section Chief in maintaining a balanced IDEA Budget. Serves as the Records Liaison for the IDEA Section. Serves as a credit card holder for the IDEA Section. Gathers information from employees via contact by phone, email, or face to face interactions, which may be a confidential nature, in response to document requests. Maintains confidentiality of these documents and any privileged conversations.

• Performs other duties as assigned.

Work Schedule: Monday through Friday 8:00 am to 4:30 pm

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Management & Program Analyst/PD929540

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/19/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07.The grade may have been in any occupation, but must have been held in the Federal service.

• NOTE: You must submit a copy of your most recent personnel action/SF50. Additionally, An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
• NOTE: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Interchange Agreement: Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: https://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/.

You may qualify based on your experience and/or education as described below:

General Experience: For positions for which individual occupational requirements do not specify otherwise, general experience is 3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to:

• Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;

• Plan and organize work; and

• Communicate effectively orally and in writing.

GS-09

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the principles, concepts, legal requirements, and methodology of the Office of Resolution Management Equal Employment Opportunity Program, and skill in applying this knowledge to perform assignments independently for which there are precedents. Knowledge of and skill in fact-finding, analysis, problem solving, writing, interpreting regulations and policies, dealing effectively with people and have a good understanding of the organization and the Administration. Knowledge of the fact-finding process to immediately begin to address (within two business days) any incident. Knowledge of professional principals, theories, concepts, and practices of D&I and EEO to provide training. Ability to effectively with people in various settings (meetings, committees, panels, mediations, etc.). Skill in a variety of methods of conflict resolution. Skills in use of outlook, data management, Microsoft, excel and VISTA. Ability to communicate effectively orally and in writing with a wide variety of personnel and organizational representatives.
• OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree; Or 2 full years of progressively higher level graduate education leading to such a degree; Or LL.B. or J.D. (if related).
• OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education.

You will be rated on the following Competencies for this position:

• Customer Service

• Information Management

• Interpersonal Skills

• Labor Law

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The regular and recurring work of the position involves sitting at a desk, conferences, meetings, etc., and outside work sites. Occasional use of automobile and public conveyances may be required. No special physical exertion is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.