Management Assistant - Princeton, NJ (Us)

Pleased to meet you, we are Galapagos, a dynamic growing Biotech company with offices across Europe and in US, headquartered in Mechelen, Belgium.

We are in the business of changing lives. Focusing on high unmet medical needs, we synergize compelling science, technology, and collaborative approaches to create a deep pipeline of best-in-class small molecules, CAR-T therapies and biologics in oncology and immunology. With capabilities from lab to patient, including Decentralized Manufacturing Unit(s) of CAR-T, we are committed to challenging the status quo and delivering results for our patients, employees and shareholders.

We pioneer for patients. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you : The 'make-it-happener'.

We are expanding our US footprint to set-up our decentralized CAR-T network and further build our research capabilities in the US.

We are currently looking for a Management Assistant - Princeton, NJ (US)

Scope of the role

We are looking for a highly organized and proactive Management Assistant to support the Head of Global Product Quality and other executive leader in managing day-to-day activities and ensuring the efficient operation of our US activities. The ideal candidate will have exceptional administrative skills, excellent communication abilities, and the ability to thrive in a fast-paced and dynamic environment within the biotech industry.

Your role

• Provide administrative support to the Head of Global Quality and other executive, including calendar management, scheduling meetings, and coordinating travel arrangements, and expenses management.

• Prepare and distribute presentations, and reports on behalf of management for various audiences.

• Assist in the organization and coordination of internal and external meetings and business trips.

• Act as a liaison between management and internal/external stakeholders, handling inquiries and requests in a professional and timely manner.

• Maintain accurate and up-to-date electronic and physical filing systems, ensuring accessibility and confidentiality of documents.

• Assist in the preparation and distribution of materials for board meetings, team meetings, and other strategic sessions.

• Support conducting of research and compilation of data for management to conduct decision-making and strategic initiatives

• Coordinate special projects and initiatives as assigned by management, ensuring timely completion and adherence to deadlines.

• Uphold confidentiality and discretion in handling sensitive information and communications.

Who are you?

• Bachelor's degree in Business Administration, Life Sciences, or related field preferred.

• Proven experience in an administrative or executive support role, preferably within the biotechnology or pharmaceutical industry.

• Strong proficiency with digital tools such as: Word, Excel, PowerPoint, Outlook and other relevant software applications, including business applications such as SAP, Concur and SuccessFactors

• Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines in a dynamic environment.

• Exceptional communication skills, both written and verbal, with a high level of professionalism and attention to detail.

• Ability to work independently with minimal supervision and as part of a collaborative team.

• Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels of the organization.

• Flexibility and adaptability to changing priorities and demands.

• Knowledge of biotech industry terminology and operations is a plus.

What's in it for you ?

You will be part of a fast growing and amazing company and member of the Business Development team. As 'make-it-happener' you will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos' leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.

We are Galapagos : together we can make it happen…!