Management Assistant I

Management Assistant I

Salary

$56,189.00 - $100,942.00 Annually

Location

Anne Arundel County, MD

Job Type

Full-Time Permanent

Job Number

07668

Department

Recreation and Parks

Opening Date

06/26/2024

Closing Date

7/15/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Position Description

This is professional administrative management work in areas such as budgeting, procurement, personnel, records management, contract administration, office automation, and general office management.

NATURE AND VARIETY OF WORK

Contacts primarily include managers and employees both within and outside the organization to which an employee is assigned for the purpose of providing information and recommendations, resolving administrative problems and agreeing on courses of action. Contacts are generally of a cooperative nature and require coordination on the part of the employee to maintain smooth provision of administrative services.

An employee in this class, working under the general direction of a higher-level supervisor, is responsible for providing professional administrative duties in some combination of the following: record maintenance (e.g., fiscal control, personnel, statistical or case-specific); report preparation (including research and analysis as required); writing policies and procedures; budget preparation; and administration contract monitoring; and liaison to organization employees and other department/agencies concerning a variety of matters specific to the organization. An employee in this class uses initiative and works independently to ensure the smooth operation of the office, referring problems or unusual situations to the supervisor for resolution. Specific guidelines are available in the form of personnel and/or procurement regulations, administrative procedures and processes to be followed. The complexity of this class is marked by an employee's knowledge of and ability to apply procedures, analyze a variety of situations, many times of a sensitive/confidential nature, and determine appropriate action to be taken or recommend be taken. Depending upon the position's location in organization's structure, employee may have supervisory responsibilities. An employee in this class works in an office environment, performing primarily sedentary work which does not involve significant exposure to hazards.

Examples of Duties and Knowledge, Skills and Abilities

(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential job functions of all positions in the class.)

Prepares special reports, assists management with special projects; conducts surveys, collects information, analyzes findings; prepares and recommends solutions; drafts new or revised administrative policies and procedures; and replies to correspondence on administrative problems.

Provides fiscal planning and monitoring of proposed budgets; makes budget preparation recommendations after obtaining information from various offices; identifies, corrects, or alerts management to problems or errors; and participates in the presentation and defense of budgets.

Reviews and drafts replies to correspondence.

Organizes and maintains personnel, financial, statistical, purchasing, and other agency records.

Receives, investigates and, if possible, resolves complaints and inquiries from employees or the general public.

Establishes work priorities and coordinates work to ensure deadlines are met; ensures an efficient workflow throughout the office.

Provides new hire orientation, including contractual new hires, and assists new employees by acquainting them with established practices and procedures.

Prepares and monitors contracts; ensures terms of contracts are met; tracks extensive medical, retiree, or vendor expenses; and authorizes payments.

Acts as agency liaison with the Office of Personnel to address a variety of personnel issues.

Performs related duties as required.

KNOWLEDGE, ABILITIES, AND SKILLS

Considerable knowledge of the principles and practices of public administration.

Considerable knowledge of and ability to apply procedures; analyze a variety of complex situations; and manage information of a sensitive and confidential nature.

Considerable knowledge of organization and office management.

Knowledge of the methods and techniques of budget preparation and financial reporting methods for capital project management.

Knowledge of the department's organization and functions; knowledge of other county offices' functions that impact on departmental operations.

Ability to assume responsibility for special assignments and to perform them in accordance with minimal instructions.

Ability to develop policies and procedures.

Ability to evaluate policies and procedures and to recommend improvements.

Ability to establish and maintain effective working relationships with others.

Ability to communicate effectively, orally and in writing.

Minimum Qualifications

EDUCATION: Graduation from an accredited four-year college or university with major course work in public or business administration or a related field

EXPERIENCE: One (1) of more years of experience in office management or another specialty area related to the specific position.

NOTE: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States.

For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement.

Supplemental Qualifications

Preference will be given to applicants who possess the following:

1.Proficient in Microsoft Office and Google Suites.

2.Thorough experience in Marketing, Communications, and Public Relations.

3.Experience in conceptualizing, planning, and executing digital marketing campaigns.

4.Knowledge and experience with digital marketing platforms such as Constant Contact.

5.Graphic design preferred.

• Medical/Health Insurance Plans

• Open Access Aetna Select HMO-EPO

• Aetna Open Choice PPO

Dental Insurance

• CIGNA Dental PPO (Buy-Up)

• CIGNA Dental PPO (CORE)

• CIGNA Dental HMO (DHMO)

Vision Insurance

• EyeMed

Employee Life Insurance

• Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.

• Ability to purchase Supplemental & Dependent Life Insurance

Disability Income Insurance

Pension Plan

• Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.

Deferred Compensation Section 457 Plan

Direct Deposit

Credit Union

Holidays

• Twelve days provided per year, thirteen in general election year

Annual Leave

• Less than 3 years

• 13 days

• 3 to less than 15 years

• 20 days

• 15 years or more

• 26 days

Disability Leave

• Accrual at a rate of 15 days a year

Personal Leave Day, 5 per calendar year

Leave Sharing

Employee Assistance Program

• Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care

Flexible Spending Accounts

• Dependent Care Reimbursement

• Health Care Reimbursement

Voluntary Benefits

• Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction

• Universal Life Insurance with Long Term Care Rider

• United Legal Benefits
  01

The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.

• Yes

• No

02

Please select the highest level of education you have successfully completed:

• Bachelor's Degree

• Master's Degree

• Doctorate Degree

• None of the above

03

Please list degree study and/or major course work completed.

04

• Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Have you attached the appropriate documentation to verify your education?

• Yes

• No

• Not Applicable

05

Do you possess one (1) of more years of experience in office management or another specialty area related to the specific position?

• Yes

• No

06

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment. This information MUST be included in the work experience section of your application.

07

Please indicate below the applications/software in which you are proficient.

• Microsoft Word

• Microsoft Excel

• Microsoft PowerPoint

• GMail

• Google Docs

• Google Sheets

• Google Slides

• None of the above

08

If you selected one or more of the applications/software above, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment. This information MUST be included in the work experience section of your application.

09

Do you possess thorough experience in Marketing, Communications, and Public Relations?

• Yes

• No

10

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment. This information MUST be included in the work experience section of your application.

11

Do you possess experience in conceptualizing, planning, and executing digital marketing campaigns?

• Yes

• No

12

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment. This information MUST be included in the work experience section of your application.

13

Do you possess knowledge and experience with digital marketing platforms such as Constant Contact?

• Yes

• No

14

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment. This information MUST be included in the work experience section of your application.

15

Do you have graphic design experience?

• Yes

• No

16

In the box below, provide a detailed description of your specific experience, education, knowledge, and/or training that supports your response to the previous question. Include applicable employer(s), position(s) held, duties performed, and dates/length of employment. This information MUST be included in the work experience section of your application.

17

Did a current County employee refer you? If yes, indicate their name, Department, and badge/id number. If you weren't referred by an employee, indicate N/A.

Required Question