Management Assistant- EPW

The City of Pearland, TX is seeking to hire a full-time Management Assistant to lead and improve aspects of the day-to-day operations of our Engineering and Public Works Department.

Our Management Assistant earns a competitive salary of $69,594 - $88,732/year based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

ABOUT THE CITY OF PEARLAND

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States.

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation.

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS A MANAGEMENT ASSISTANT

The purpose of this job within the organization is to provide technical and strategic support to the Department Director, which includes but is not limited to the development and implementation of strategic and managerial projects by conducting research, performing statistical analysis, and preparing formal and ad-hoc reports for the director and city management consideration.

This job works independently, under limited supervision, reporting major activities through periodic meetings.

Essential Functions:

• Acts as administrative lead for the EPW administrative staff, including leading routine meetings, coordinating knowledge shares, and cross training efforts. Composes routine correspondence not requiring the EPW Leadership Team's personal attention.

• Manages subordinate responsibilities associated with processing invoices for payment, purchase order entry, and payroll time entry; processes monthly p-card reports and expense reports; manages office supply inventory.

• Develops, plans, and implements management and strategic projects by conducting research, performing statistical analysis, and preparing formal and ad-hoc reports for the director and city management consideration.

• Makes suggestions for applications of technology and shared services to reduce costs and increase productivity and accountability within the department.

• Provides analysis and summary of best practices and forward-thinking techniques that are applicable in Pearland for the betterment of city operations and services to the citizens.

• Assists in the collection and analysis of information, research tends in financial management and operations, and serve as a source of information for topics such as demographic trends and infrastructure issues relative to Pearland.

• Prepares correspondence and other publications for the department as requested.

• Process and complete detailed forms and reports as directed.

• Facilitates public information requests.

• Assists City staff with projects and acts as liaison between departments.

Minimum Education and Experience Requirements:

• Bachelor's degree in Finance, Public Administration, or related field. Master's degree in Finance, Public Administration or related field preferred.

• Two to three years of experience working for a municipality in an entry-level generalist management position, or an equivalent combination of education and experience which provides requisite knowledge, skills and abilities necessary to success. Experience working for a municipality in a mid- to senior-level administrative position preferred.

Special Certifications and Licenses:

• Valid Texas Driver's License