Management Analyst I

ABOUT THE POSITION AND OUR AGENCY

The City of Carpinteria is Accepting Applications for

Management Analyst I - Limited One-Year Term Position

Deadline for First Review of Applications: July 17, 2024.

Tentative Interview Date: July 24, 2024

Are you a self-starter who thrives when working effectively both independently and as part of a dynamic team? Are you excited to join a City that values diversity, equity, and inclusion? If so, the City of Carpinteria may have an opportunity for you as the next Management Analyst I!

Under general supervision, performs a variety of tasks and duties pertaining to programs and projects in various areas including, but not limited to, finance/accounting, general government, human resources, and risk management; coordinates assigned activities among departments and with outside agencies.

Management Analyst I is the professional entry-level class in the Management Analyst series. Incumbents assigned to this class perform routine organization duties, policy and procedure research and analysis, budget functions, and department functions as assigned. Management Analyst I assignments are generally more routine in nature and performed within a framework of established procedures.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Include but are not limited to the following:

• Assumes management responsibility for assigned services and activities within the department including finance/accounting, human resources, risk management, and information systems.

• Oversees and participates in the department's finance and business operations including the development and administration of the annual budget and the forecasting of funds needed for staffing, equipment, materials, and supplies; and monitors expenditures.

• Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the department; conducts a variety of organizational studies, investigations, and operational studies; and recommends modifications to existing departmental programs, policies, and procedures as appropriate.

• Evaluates and monitors the efficiency and effectiveness of service delivery methods and procedures, permit fees, and service charges; recommends, within departmental policy, appropriate service and staffing levels; and sets priorities and policies.

• Plans, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; and meets with staff to identify and resolve problems.

• Assists in the selection, training, and evaluation of assigned personnel; provides or coordinates staff training; and works to correct deficiencies.

• Performs contract administration and negotiation functions; and coordinates work with vendors, consultants, and outside interest groups.

• Maintains assigned websites. Administers and maintains assigned systems and standards, which may include master file, user profile, and password creation and maintenance.

• Assists in preparing and negotiating contracts; Coordinates contract administration.

• Serves as a liaison with other departments and outside agencies; negotiates and resolves sensitive and controversial issues; and responds to media inquiries.

• Serves as staff on a variety of boards, commissions, and committees; and prepares and presents staff reports and other complex studies.

• Attends and participates in related professional group meetings and stays abreast of new trends and innovations.

• Establishes and maintains effective communication, coordination, and working relationships with City staff and the general public.

• Responsible for related duties as required or assigned.

MINIMUM QUALIFICATIONS

EDUCATION/EXPERIENCE:

A combination of experience and education equivalent to a Bachelor's degree in business or public administration or a related field; AND experience as follows:

Management Analyst I: Requires one year of professional administrative/analytical experience. Public sector experience is desirable. A Master's degree, plus completion of an internship with a local government agency, is also qualifying.

LICENSE(S)/CERTIFICATION(S):

All licenses and certificates must be maintained as a condition of employment.

• A valid appropriate California driver's license may be required.

• Maintain a satisfactory driving record.

KNOWLEDGE:

Principles of organization and management; principles and practices of public administration; principles of statistical and financial analysis; all Federal, State and city laws, codes, ordinances related to area of assignment; related specialized computer systems; principles of data collection, research techniques and methods; basic accounting principles, budget monitoring and expenditure; basic principles and practices of supervision and training; methods and techniques for basic report preparation and writing; basic principles and practices of grant writing and administration; modern office equipment including a computer and applicable software; sources and availability of information; principles, methods and practices of municipal finance, budgeting, accounting and personnel management.

SKILLS/ABILITIES:

Analyze statistical and financial data and trends forecasting; prepare and interpret tables, charts, graphs, and flow charts; prepare clear and concise administrative and financial reports; analyze and evaluate new and existing service delivery methods and standard operating procedures; apply applicable laws, codes and regulations; communicate effectively, both orally and in writing; understand and follow verbal and written instructions; analyze data, situations and research materials formulate options and make recommendations; properly interpret and make decisions in accordance with laws, regulations and policies; review organizational and administrative problems and recommend and implement an effective course of action; prepare complete and accurate reports; establish and maintain effective working relationships with others.

SELECTION PROCESS AND ADDITIONAL INFORMATION

TO BE CONSIDERED FOR FIRST REVIEW OF APPLICATIONS:

APPLY BY JULY 17, 2024, AT 11:59 PM PST

TENTATIVE INTERVIEW DATE: JULY 24, 2024

Applications must be submitted online through GovernmentJobs.com

(www.GovernmentJobs.com/careers/carpinteriaca)

Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.

Please be sure to review the complete job description

(Click here: Management Analyst I)

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system. Statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications. Those candidates whose skills and abilities best meet the needs of the department will be invited to move to the next step in the recruitment process.

The City of Carpinteria provides a comprehensive employee benefit package to full-time employees and their eligible dependents. The following provides a summary of benefits:

Full-Time Employee Benefits

01

Instructions for completing the supplemental questionnaire: The application and supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the "Yes" response below, I indicate that I have read these instructions for completing the supplemental questionnaire and the complete job description (a link is available in the job posting). Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.

• Yes

• No

02

This is designated as a limited one-year term position ending June 30, 2025. There is no guarantee the position will extend beyond the term period. By checking "Yes" below, I indicate that I understand this is a limited one-year term position ending on June 30, 2025.

• Yes

• No

03

Which of the following best describes your skill level of Microsoft Excel?

• Basic (navigate; data entry; editing text, values, and formulas; apply formatting techniques; saving files in various formats; creating tables; sorting data; move and copy data and formulas; work with ranges, rows, and columns; create and modify charts, and work with graphics; and review workbooks for spelling errors, modify page setup, and print worksheets).

• Intermediate (use multiple worksheets and workbooks efficiently; linking workbooks; applying special number formats, using workbook styles and themes, adding backgrounds, and mimicking watermarks; create outlines and subtotals; sort and filter data, and create and format tables; insert and edit hyperlinks, and how to share workbooks; protect worksheets; and audit worksheets for errors).

• Advanced (use pivot tables; use of advanced functions and formulas, such as VLOOKUP, MATCH, and INDEX; data validation, and advanced data filtering; advanced chart formatting options; export and import data, and query external databases; and run and record macros, and explore VBA code).

• None

04

Which of the following best describes your skill level utilizing Microsoft Word?

• Basic (Create, navigate, and save documents, formatting options, create tables, adjust page layout, work with graphics, and proof and print.)

• Intermediate (Use styles and outlines format tables, insert diagrams, work with shapes, format text graphically. add sections, columns, and watermarks/themes; Track Changes; prep documents for sharing/exporting; and work with fields and perform a mail merge.

• Advanced (Use of interactive elements i.e. forms and content from other applications; save a file as web page; citations, indexes, and tables of contents; customizing the ribbon, creating macros, using building blocks, and inserting subdocuments; and create and modify VBA modules.)

• None

05

This position involves gathering and preparing data for various projects, including staff reports, policy development, and financial analysis. Please describe your experience with these functions. In your response, please indicate the time frame, name of the employer, and position held. If you do not have experience in this area, please indicate "N/A."

Required Question

Agency City of Carpinteria

Address 5775 Carpinteria Avenue

Carpinteria, California, 93013

Phone (805) 684-5405

Website https://carpinteriaca.gov