Management Analyst

Glendale Fire Department Glendale , AZ 85301

Posted 3 days ago

Description Benefits Supplemental Questions

Under general supervision performs a wide variety of analytical duties including special projects, research studies, budget analysis, procurement and other specialized functions; coordinates and performs a variety of contract and grant administration duties. Provides financial and statistical analysis and assists in the coordination, preparation, and analysis of the operating and capital improvement budgets. This position supports the Community Services Department, which is comprised of Library & Arts, Neighborhood Services, Housing, Revitalization, and Community Action divisions.

This is a key position in the Community Service Department and provides critical analysis of performance measures for an array of human services programs and initiatives. Examples of duties included but are not limited to; the coordination of the department's Continuity of Operation Plan, its strategic initiatives, and the balanced score card.

Note, applications will be accepted until a sufficient amount is received.

First review of applications will take place on June 8, 2018.

Essential Functions:

  • Participates in the development and administration of department, division and/or operating budget; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analysis related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors budget expenditures.

  • Track office or program expenditures by recording expenses, alerting management to budget overruns and unusual expenses. Maintain a variety of financial records such as petty cash, purchase orders, and check requisitions.

  • Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.

  • Assists in planning, organizing, and researching grants for a division or department; monitors and evaluates information to determine compliance with prescribed standards and guidelines; writes and edits grant applications; tracks grant spending.

  • Interprets data, identifies alternatives, and presents conclusions, forecasts, and recommendations based on data summaries and other findings.

  • Coordinates, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures; prepares and presents reports.

  • Assists in the coordination of interdepartmental and departmental activities with other City departments and divisions and with outside agencies.

  • May supervise, provide direction to or oversee the work of less experienced staff.

  • Monitors and ensures timely compliance with regulatory matters and reporting requirements.

  • Represents the department by attending meetings and committees; presents information to staff, departments, and management.

  • Performs other related duties as assigned.

Minimum Qualifications & Special


Associate's Degree in Accounting, Finance, Business Administration or related field and three years of progressively responsible and related experience in preparing and monitoring budgets, researching and analyzing data, and/or project management.

Preferred qualifications: Bachelor's degree in public administration, planning or political science. Experience in community development, neighborhood revitalization, housing and human services initiatives. Ability to obtain or currently have a level one fingerprint clearance for the state of Arizona. Five years of experience in administering CDBG, HOME, LIHEAP and/or Housing Choice Voucher programs.

Knowledge of:

Department policies and procedures

Research and analysis methods and elements of report presentation

Principles, methods, and practices of municipal budgeting and finance

Grants and grant accounting

Customer service procedures and techniques

Methods and techniques of statistical and financial analysis

Ability to:

Collect, evaluate and interpret complex information and data.

Maintain confidentiality of information processed or prepared

Analyze and interpret statistical data and present findings in a clear and concise manner

Analyze issues and independently formulate recommendations

Track, monitor, reconcile and analyze budgets

Compute mathematical figures; make complex arithmetic computations and prepare statistical summaries

Prepare clear and concise administrative and financial reports

Communicate effectively both orally and in writing

Establish and maintain effective working relationships

Operate a computer and related software and demonstrate proficiency to prepare documents, spreadsheets, databases, reports, manuals, presentations, email and timesheets

Any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying

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Management Analyst

Glendale Fire Department