Management Analyst - Community Development

About the Position

The City of South Gate is accepting applications for the position of Management Analyst to create an eligibility list. The eligibility list established may be used to fill upcoming vacancies within this classification up to one (1) year.

This position will be assigned to the Community Development Department

Under general supervision, performs varied and complex professional and administrative work; conducts administrative studies and analysis of operations in order to solve budget, organizational, program, or procedural problems; acts as staff support to executive level management and authorized committees, commissions, or boards; performs related work as assigned.

Class Characteristics

The Management Analyst is a journey level classification. Under general supervision, incumbents perform a full range of analytical duties to support a specific department and/or the entire City organization.

Supervision Received

Works under the direct supervision of the City Manager, Assistant City Manager and/or Department Director.

Supervision Exercised

May supervise interns, clerical staff, or other staff as assigned.

Examples of Essential Functions

The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Research, analyze data, and prepare recommendations in written or oral form to the City Council, City Manager, Department Director, or other staff;

Drafts, reviews and finalizes staff reports, agreements, resolutions, correspondence and memorandums;

Assists in budget preparation, expenditure monitoring, and routine performance measurement monitoring;

Assists in the development and implementation of City programs;

Provides direct assistance to department head or other staff;

Reviews and provides recommendations to improve departmental operating efficiencies;

Reviews and prepares revisions of various department or City policies;

Develops written policies, processes and procedures;

Assists with implementation of and compliance monitoring for contracts;

Attends Council or Commission meetings when assigned;

Provides information on City services, policies and procedures to departments, other agencies and/or citizen groups;

Prepares written communications regarding City programs, policies or activities for public dissemination;

Functions as a liaison between City staff and outside agencies or contractors, consultants and vendors;

Tracks and reviews legislation that could affect the City or department;

Writes legislative correspondence;

Participates in labor negotiations;

Represents City management in interactions with division managers in preparation, organization, and justification of department budget;

Writes RFPs and/or RFQs for professional services;

Writes and administers grants;

May make oral presentations to the City Council, Commissions, or to the public;

May serve as a team leader/project manager or member of City task forces organized to address problems or issues related to governmental activities or community concerns;

May represent the City Manager or Department Director at meetings involving other City Departments, governmental organizations or community groups;

May serve as staff to Elected Officials;

Performs other related duties as assigned.

Minimum & Desirable Qualifications

Training and Experience

Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying. Graduation from an accredited college or university with a Bachelor's degree in public administration, business administration, finance or a related field AND three (3) years of increasingly responsible, related professional experience.

Lead or supervisory experience is desirable. A Master's degree in related field is desirable. Bilingual in English and Spanish is desirable.

License Requirement

Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.

Knowledge, Skills and Abilities

Knowledge of: the principles, practices and trends of public administration; research, statistical analysis, and report preparation; organization and functions of the assigned municipal department and municipal government overall; principles of accounting and auditing; evaluation techniques and organizational principles; applicable federal, state and local laws, codes, and regulations; methods and procedures of budget preparation; modern office practices, procedures and equipment, including word processing and computer applications (Word, Microsoft Outlook, Excel, PowerPoint, etc.).

Skill and Ability to: perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinance, and policies; follow oral and written directions; evaluate the work of others; use computer and related software; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.

Other Important Information

California Department of Motor Vehicle (DMV) Pull Notice System

An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program.The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate.An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in office settings. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perform office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.

Application Packets Must Include: A fully completed online employment application which:

• A resume and cover letter are required.

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience).

• Responses to the supplemental questionnaire.

• Must be specific in describing your qualifications for this position.Failure to state all pertinent information may lead to elimination from consideration.Stating "See Resume" is not an acceptable substitute for a completed application.

• Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.

Selection Process:All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.

• Application Review: The first phase will be a detailed review and appraisal of each candidate's application (individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process by notifying the Human Resources Office). This phase is for qualifying purposes only.
  
  There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.

• Written Examination: If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.

• Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview.

Pre-employment Process

• The City supports a Drug-Free Workplace.

• All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).

• New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.

Hiring of Relatives:Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.

The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Equal Opportunity Employer

The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.

The City of South Gate

The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.