Management Analyst

The City of Salinas is accepting applications for Management Analyst. The current vacancy is in the Public Works Department. The eligibility list established by this recruitment may be used to fill future Management Analyst vacancies city-wide.

SPECIAL INSTRUCTIONS: All interested applicants must provide proof of the required education at the time of application or submit to the Human Resources Department prior to the filing deadline. The City of Salinas will accept copies of degrees or unofficial transcripts with degree conferral date as proof of education. Applications missing the required document will be considered incomplete. 

Summary of Duties: This position plans, organizes and coordinates a variety of highly responsible and complex analytical, statistical, financial and administrative duties in support of a designated department in functional areas such as budget, contract administrative, grant administration, regulatory compliance, and/or program management.

Distinguishing Characteristics: The Management Analyst functions at an advanced management level and provides highly responsible and complex support to department management. This is a single classification.  Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information.  Receives limited supervision from the assigned Department Director and/or designee.  May exercise supervision of lower level staff and volunteers.

• Prepares and monitors assigned department/division budget

• Prepares revenue estimates and forecasts; establishes fees and charges; prepares and monitors operating and capital budgets, grants, contracts, and other financial transactions

• Provides recommendations for action in policy, procedure, work methods, and budget coordination, analysis, development and implementation

• Manages a variety of complex special projects, research studies, budget analysis, and other specialized functions

• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned program areas

• Coordinates, structures and oversees ongoing or special programs as assigned

• Develops recommendations and assists with the development of policies and procedures

• Confers with department managers on the more difficult management/administrative issues

• May supervise staff to include prioritizing and assigning work; conducting performance and other department related priorities

• Evaluates and prepares reports and recommendations for improved departmental operations services systems or organizational methods; implements goals, objectives and guidelines utilizing resources effectively to improve efficiency and effectiveness

• Confers with department head or designees to determine personnel and budget needs

• Prepares and presents various reports

• Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications

• Researches grant opportunities and prepares grant proposals

• Provides technical and professional advice to the Director, City staff, City Council, and various boards and committees on financial and related matters; prepares and coordinates reports and presentations on department issues for the City Council, community groups, boards and other committees and regulatory agencies

• Analyzes organizational structures and recommends process improvements/alternative service delivery models

• May negotiate and develop contracts, grants and special funds to meet specific department needs

• Ensures departmental compliance with related federal and state laws, rules and regulations, and local codes and standards.  Implements changes to processes required by changes in legislation

• Performs related duties as assigned

Typical Decisions: The incumbent must be able to prioritize work, meet deadlines and utilize analytical skills for analysis and review of departmental revenues, expenditures and procedures.  Manages personnel and makes supervisory decisions regularly.

Knowledge of:

• Advanced principles and practices of public administration, budget preparation and administration

• Operational characteristics, services and activities of assigned program area

• Organization and operation of municipal government

• Policy administration

• Financial management system

• Grant accounting and reporting

• Principles of financial administration, including budgeting, reporting, taxation and revenue

• Governmental accounting and financial analysis

• Pertinent laws and regulations governing fiscal recordkeeping and government organizations

• Modern office practices, procedures, and administration

• Staff supervision, lead training, and performance evaluation

• Research techniques, report writing, preparation and presentation

• Customer service best practices

Skill in:

• Examining and verifying financial documents and reports

• Generating reports and presentations

• Communicating clearly and concisely both verbally and in writing

• Preparing complex financial statements, reports, and analyses

• Utilizing accounting software and standard office software including spreadsheets, word processing, and electronic mail

• Personnel management and supervision

• Providing excellent customer service

Ability to:

• Manage analytical and administrative support services

• Supervise professional, support and technical staff

• Analyze and interpret a wide variety of complex data and information

• Prepare clear and concise technical, administrative and financial reports

• Learn, interpret, and implement applicable Federal, state and local laws and regulations relative to program areas of responsibility

• Conduct comprehensive and in-depth research

• Identify issues, options and projected outcomes and make recommendation

• Communicate clearly, concisely and effectively, both orally and in writing

• Prepare and present written and oral reports to City Council and various other groups

• Establish and maintain effective working relationships with staff, public and other government agencies

• Comply with administrative controls over funds, contracts, and procurements; Interpret and apply codes, regulations, laws policies, procedures and guidelines

Education: A Bachelor's degree from an accredited college or university with major course work in Accounting, Public/Business Administration or closely related field.

Experience: Four years of recent experience performing management or administrative analytical duties in the areas of budget, finance, grant administration, organization analysis, general administration, human resources or related field in general analytical work. Two years of supervisory or lead experience. Preferably in a municipal agency.

Licenses and Certifications: A valid State of California Driver's License. Employee must complete AB 1825 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.

Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals, detailed fine writing on plans and specifications for development projects, and distinguish colors for design evaluation purposes; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead as needed; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit and stand for prolonged periods of time; walk on uneven surfaces; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.

Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.  Occasionally includes driving to job sites, training and out-of-office meetings. Occasionally, may work extended hours and weekends.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.

Special Information: Classifications assigned to work in the Police Department require a thorough background process.