Management Analyst

ENTRY SALARY: $62,085.32

POSITION OPEN UNTIL FILLED!

Under administrative direction, the Management Analyst performs extensive professional, technical, supervisory, responsible administrative, and managerial work in the planning, coordinating, and implementing of a variety of assigned special projects, planning initiatives, personnel/payroll systems, record retention systems, impact fee ordinance and management research for the City.

Current recruitment is for our Fire Department.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Supervises and serves as a Technical Advisor or Project Leader on assigned programs and project goals and objectives; explores, identifies, and implements various alternatives for execution and completion.

• Supports, facilitates, and coordinates the development and implementation of new and improved plans, procedures, techniques, and methods to adjust to the changing requirements of on-going programs.

• Participates in the resolution of critical and difficult problems or issues related to operations, personnel, or technical systems; provides analysis, review, and recommendations for updates, changes, and adjustments.

• Reviews and participates in the preparation of analytical and research reports; drafts, prepares, and presents summaries, ideas, and recommendations based on information gathered.

• Designs, plans, and implements strategic plan projects; analyzes work process, empirical data, and resources to implement data-driven management decision-making.

• Works closely and engages with divisions and other departments in maintaining the support systems and providing information regarding departmental operations.

• Researches, identifies, and analyzes potential sources of grants and other funding for the City; prepares, submits, and monitors grant applications and coordinates a monitoring system for tracking City grants.

• Attends and participates in Council meetings, Community Redevelopment meetings, and Pension Trustee meetings; takes notes and reviews draft minutes.

• Supervises, oversees, manages, evaluates, and monitors the personnel and payroll functions of a large complex department, ensures the accurate recordation, application, and presentation of the payroll and personnel functions.

• Assists, supports, and participates in the development, installation, and maintenance of computer programs to accurately record department activities, programs, and finances.

• Oversees, interprets, and monitors all public and private development projects for compliance.

• Coordinates and directs the record management system for the entire department.

• Oversees, manages and creates drafts of contracts and agreements for compliance to terms of the agreement for the entire department.

• Coordinates and facilitates the technological issues within the department, including cell phones, office phones, computers, etc.

• Manages and coordinates processing of agenda items for the entire department.

• Performs administrative, technical, and other duties as assigned.

Licenses, Certifications, and Equipment:

A valid State driver's license is required.

Education and Experience:

Bachelor's Degree in Public Administration, Business Administration, Finance, or a field related to the department to which assigned PLUS five (5) years of experience in management, operations, or administrative analysis work, in local or state government and one (1) year of supervisory experience; OR an equivalent combination of education, training, and experience may be considered.  

Knowledge of -  

• Operations, services, and general functionality for department assigned

• Budgetary and fiscal operations of various departments

• Principles and practices of organizational planning and development

• Strategic planning and process improvement procedures

• Modern management techniques and systems

• Program and project planning and implementation

• Business and administrative practices

• Office practices, procedures, and equipment

• General office policies and procedures; computers and general office equipment

• City organization, operation, and resources

• Department policy, procedures, and protocols

• Personnel Management and supervisory techniques

• Principles and practices of City planning and project implementation

Skill in -  

• Conducting research and coordinating assigned projects

• Analyzing and resolving project implementation projects

• Assembling and evaluating technical and operational data relating to the department

• Developing operating systems and controls

• Evaluating and analyzing technical and operational data

• Making operational recommendations

• Make arithmetic computations quickly and accurately

• Establishing and maintaining strong office relationships

• Transcribing and taking dictation

• Operating a computer and related software

• Customer service skills engaging developers, contractors, architects, owners

• Preparing and creating clear records and reports

• Reading and understanding development plans and layouts