Management Analyst - Aviation

Corps Solutions MCAS Miramar , CA 92145

Posted 2 months ago

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The Management Analyst reports to and receives work direction derivatives from the Project Manager. The Management Analyst will perform the following duties:ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Support operational requirements by supporting tasks such as including scheduling management, distribution of relevant calendars to key personnel, minimization and resolution of scheduling conflicts, and communications synchronization across the staff.
  • Assist in synchronizing the efforts of the Aides-de-Camp, Family Readiness Officers, Admin Support Staff, COMMSTRAT Officer, Staff Judge Advocate and personal staff in order to harmonize all activities required to support the official schedule.
  • Support travel requirements and be registered as a Non-Designated Executive Agent (NDEA) in the Defense Travel System (DTS) to enable the authorization and signature of travel documents for staff members, assign responsibilities compliance with the Joint Travel Regulations (JTR) and Naval Supply (NAVSUP).
  • Review personal and other correspondence and maintain timely work flow of all correspondence to include community relations related events.
  • Provide support for coordination of major staff actions to meet deadlines for reports, requests for information, disasters or mishaps, and or issues concerning media attention; inspect programs to ensure they are consistent with regulations, 3rd MAW guidance, and fall within the resources and capabilities resident within 3rd MAW staff and structure to respond to requested action or refer to responsible unit or agency.
  • Provide support for coordination of subordinate staffs and external agencies and organizations, as required, to plan, deconflict, and schedule short and long-term reoccurring events for the Command Staff Group. Based on commander's guidance and policy, ensures that staff planning is completed in a timely manner.
  • Assist the 3rd MAW staff to validate business audiences with Commanders; receive and screen visitors and telephone calls; evaluate the nature of call, business, or contacts to determine the importance of business, rank or position of contact and which requires the attention of appropriate staff section; routes calls and visitors based on knowledge of programs and operations; and provides appropriate answers to routine and non-technical requests for information, such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files.
  • Provide support in tasks related to the official travel and prepare appropriate documents to make necessary travel and conference arrangements for the senior staff members. The contractor shall assist in arranging travel reservations, to include: itinerary, transportation, lodging, per diem, miscellaneous expenses, visit and country clearances; and notifications to receiving organizations/officials.
  • Support overall mission requirements by employing office automation software to meet support requirements.
  • Support planning and execution of Wing and Marine Corps level conferences, meetings, and special events for as many as 700 by-invitation-only guests in support of official or community relations (COMREL) requirements or goals. The events include annual Commander's Conference, the Marine Aviation Board events, cake cutting ceremonies, MCAS Miramar's Airshow Chalet, the Annual Holiday Open House, as well as the Quarterly Colors Ceremony to honor meritorious Marines and Sailors of the Quarter; interface with the MCAS Miramar Commander and community sponsors for the presentation of sponsor awards in recognition of the success of meritorious Marines and Sailors.
  • Coordinate with operations and Communications Strategy (COMMSTRAT) for distinguished visitor briefings and tours, such as foreign national visits, Congressional Delegation teams, veteran's organizations, or other external agency visitors to promote the programs, interests, and COMREL of the Marine Corps and 3rd MAW.
  • Support development of the Command Protocol Plan for major public events aboard MCAS Miramar, such as the annual Miramar Air Show and Corporate Hangar parties; work in concert with the Station Commander's staff to ensure administrative and protocol milestones are achieved to accommodate the public, distinguished guests, and the media.
  • Provide subject matter expertise in planning for the 3rd MAW Non-appropriated Funds (NAF), Official Representation Funds (ORF) and Official Entertain Funds (OEF); prepare necessary correspondence and public vouchers detailing expenditures chargeable to the funds; inspect accuracy of charges and authorization within regulations and appropriate billings are made concerning each fund, as required; maintain accurate account balances and statements of accounts, keeping the staff informed of any changes; and provide recommendations/suggestions for gifts for distinguished guests and purchase/engrave as authorized by regulations.
  • Assist with the coordination of the 3rd MAW Protocol Program in accordance with polices and regulations governing the program. This includes advising 3rd MAWs (46) subordinate commands on proper protocol requirements for creating, editing, and publishing Change of Command and Relief and Appointment programs and seating charts for official functions and develop and support all scheduling and protocol activities for the ceremonies for the 3rd MAW Change of Command of the Commanding General and the Relief and Appointment of the Sergeant Major.
  • Provide recommendations for software for reports (such as database, spreadsheet, and graphics programs), data categories to be established, sorting and calculating functions to be performed, and procedures for entering, retrieving and presenting data.
EDUCATION AND EXPERIENCE
  • Eight years of experience and a BA/BS is required, MA/MS degree preferred.
  • Attended Professional Military Education appropriate to rank at time of separation or retirement from the uniformed service.
  • Experience on a 2 Star or 3 Star staff is desired.
CORE SKILLS/COMPETENCIES
Required Knowledge, Skills and Abilities
  • Strong communications and presentation skills.
  • Have a working knowledge of the Marine Corps and Joint Planning Process.
  • Able to read, write, and communicate effectively in English.
  • Strong analytical and problem-solving skills
  • Excellent organizational, planning and prioritization skills
  • Proficient in computer applications such as Windows and MS Office
  • Expected to perform independently and exercise good judgment.
WORKING CONDITIONS
  • Required to sit for extended periods of time and maintain focus
  • Qualification as an authorized company driver is required
  • All authorized company drivers must have a valid drivers license, current automobile insurance, and a driving record that is acceptable to the companys auto insurance provider
SPECIAL POSITION NOTATIONS
  • Ability to obtain or have a security clearance.
  • 5-10% travel expected.
  • Position expected to begin on or about 1 Jan 2021.
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VIEW JOBS 1/16/2021 12:00:00 AM 2021-04-16T00:00 <div paraeid="{f06d7d90-460a-475d-a87c-3f1e980f8fde}{64}" paraid="333588835">The Management Analyst reports to and receives work direction derivatives from the Project Manager.  The Management Analyst will perform the following duties:<br /> <br /> <strong>ESSENTIAL DUTIES AND RESPONSIBILITIES</strong> <ul> <li style="padding: 0; margin: 0;">Support operational requirements by supporting tasks such as including scheduling management, distribution of relevant calendars to key personnel, minimization and resolution of scheduling conflicts, and communications synchronization across the staff.</li> <li style="padding: 0; margin: 0;">Assist in synchronizing the efforts of the Aides-de-Camp, Family Readiness Officers, Admin Support Staff, COMMSTRAT Officer, Staff Judge Advocate and personal staff in order to harmonize all activities required to support the official schedule.</li> <li style="padding: 0; margin: 0;">Support travel requirements and be registered as a Non-Designated Executive Agent (NDEA) in the Defense Travel System (DTS) to enable the authorization and signature of travel documents for staff members, assign responsibilities compliance with the Joint Travel Regulations (JTR) and Naval Supply (NAVSUP).</li> <li style="padding: 0; margin: 0;">Review personal and other correspondence and maintain timely work flow of all correspondence to include community relations related events.</li> <li style="padding: 0; margin: 0;">Provide support for coordination of major staff actions to meet deadlines for reports, requests for information, disasters or mishaps, and or issues concerning media attention; inspect programs to ensure they are consistent with regulations, 3rd MAW guidance, and fall within the resources and capabilities resident within 3rd MAW staff and structure to respond to requested action or refer to responsible unit or agency.</li> <li style="padding: 0; margin: 0;">Provide support for coordination of subordinate staffs and external agencies and organizations, as required, to plan, deconflict, and schedule short and long-term reoccurring events for the Command Staff Group. Based on commander's guidance and policy, ensures that staff planning is completed in a timely manner.</li> <li style="padding: 0; margin: 0;">Assist the 3rd MAW staff to validate business audiences with Commanders; receive and screen visitors and telephone calls; evaluate the nature of call, business, or contacts to determine the importance of business, rank or position of contact and which requires the attention of appropriate staff section; routes calls and visitors based on knowledge of programs and operations; and provides appropriate answers to routine and non-technical requests for information, such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files.</li> <li style="padding: 0; margin: 0;">Provide support in tasks related to the official travel and prepare appropriate documents to make necessary travel and conference arrangements for the senior staff members. The contractor shall assist in arranging travel reservations, to include: itinerary, transportation, lodging, per diem, miscellaneous expenses, visit and country clearances; and notifications to receiving organizations/officials.</li> <li style="padding: 0; margin: 0;">Support overall mission requirements by employing office automation software to meet support requirements.</li> <li style="padding: 0; margin: 0;">Support planning and execution of Wing and Marine Corps level conferences, meetings, and special events for as many as 700 by-invitation-only guests in support of official or community relations (COMREL) requirements or goals. The events include annual Commander's Conference, the Marine Aviation Board events, cake cutting ceremonies, MCAS Miramar's Airshow Chalet, the Annual Holiday Open House, as well as the Quarterly Colors Ceremony to honor meritorious Marines and Sailors of the Quarter; interface with the MCAS Miramar Commander and community sponsors for the presentation of sponsor awards in recognition of the success of meritorious Marines and Sailors.</li> <li style="padding: 0; margin: 0;">Coordinate with operations and Communications Strategy (COMMSTRAT) for distinguished visitor briefings and tours, such as foreign national visits, Congressional Delegation teams, veteran's organizations, or other external agency visitors to promote the programs, interests, and COMREL of the Marine Corps and 3rd MAW.</li> <li style="padding: 0; margin: 0;">Support development of the Command Protocol Plan for major public events aboard MCAS Miramar, such as the annual Miramar Air Show and Corporate Hangar parties; work in concert with the Station Commander's staff to ensure administrative and protocol milestones are achieved to accommodate the public, distinguished guests, and the media.</li> <li style="padding: 0; margin: 0;"> Provide subject matter expertise in planning for the 3rd MAW Non-appropriated Funds (NAF), Official Representation Funds (ORF) and Official Entertain Funds (OEF); prepare necessary correspondence and public vouchers detailing expenditures chargeable to the funds; inspect accuracy of charges and authorization within regulations and appropriate billings are made concerning each fund, as required; maintain accurate account balances and statements of accounts, keeping the staff informed of any changes; and provide recommendations/suggestions for gifts for distinguished guests and purchase/engrave as authorized by regulations.</li> <li style="padding: 0; margin: 0;">Assist with the coordination of the 3rd MAW Protocol Program in accordance with polices and regulations governing the program.  This includes advising 3rd MAW’s (46) subordinate commands on proper protocol requirements for creating, editing, and publishing Change of Command and Relief and Appointment programs and seating charts for official functions and develop and support all scheduling and protocol activities for the ceremonies for the 3rd MAW Change of Command of the Commanding General and the Relief and Appointment of the Sergeant Major.</li> <li style="padding: 0; margin: 0;">Provide recommendations for software for reports (such as database, spreadsheet, and graphics programs), data categories to be established, sorting and calculating functions to be performed, and procedures for entering, retrieving and presenting data.</li> </ul> <strong>EDUCATION AND EXPERIENCE</strong> <ul> <li style="padding: 0; margin: 0;"> Eight years of experience and a BA/BS is required, MA/MS degree preferred.</li> <li style="padding: 0; margin: 0;">Attended Professional Military Education appropriate to rank at time of separation or retirement from the uniformed service. </li> <li style="padding: 0; margin: 0;">Experience on a 2 Star or 3 Star staff is desired.</li> </ul> <strong>CORE SKILLS/COMPETENCIES </strong><br /> <em>Required Knowledge, Skills and Abilities</em> <ul> <li style="padding: 0; margin: 0;">Strong communications and presentation skills.</li> <li style="padding: 0; margin: 0;">Have a working knowledge of the Marine Corps and Joint Planning Process.</li> <li style="padding: 0; margin: 0;">Able to read, write, and communicate effectively in English. </li> <li style="padding: 0; margin: 0;">Strong analytical and problem-solving skills</li> <li style="padding: 0; margin: 0;">Excellent organizational, planning and prioritization skills</li> <li style="padding: 0; margin: 0;">Proficient in computer applications such as Windows and MS Office</li> <li style="padding: 0; margin: 0;">Expected to perform independently and exercise good judgment.</li> </ul> <strong>WORKING CONDITIONS</strong> <ul> <li style="padding: 0; margin: 0;">Required to sit for extended periods of time and maintain focus</li> <li style="padding: 0; margin: 0;">Qualification as an authorized company driver is required</li> <li style="padding: 0; margin: 0;">All authorized company drivers must have a valid driver’s license, current automobile insurance, and a driving record that is acceptable to the company’s auto insurance provider</li> </ul> <strong>SPECIAL POSITION NOTATIONS</strong> <ul> <li style="padding: 0; margin: 0;">Ability to obtain or have a security clearance.</li> <li style="padding: 0; margin: 0;">5-10% travel expected.</li> <li style="padding: 0; margin: 0;">Position expected to begin on or about 1 Jan 2021.</li> </ul> </div> Corps Solutions MCAS Miramar CA
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Management Analyst - Aviation

Corps Solutions

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