Management Analyst, Associate (Operations And Maintenance)

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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)

• Language Incentive

• Referral Bonus

• Tuition Assistance Program

Description

The Department of Public Utilities is seeking a qualified candidate to fill the Management Analyst, Associate position. These incumbents will be responsible for assisting the Program Supervisor and the Program and Operations Manager with administrative tasks and duties. procuring goods and services, reconciling financial reports, and creating work orders for projects.

Supervision Exercised/Received:

• Exercised: This classification typically does not supervise other employees, but may serve as a lead worker.

• Received: This classification typically reports to a supervisor or manager.

• Note: Other reporting relationships may apply.

Duties include but are not limited to

• Preparing, distributing and submitting financial reports

• Monitoring accounts payables and Capital Improvements Budgets;

• Procuring goods and services;

• Reconciling financial reports and executing daily accounting procedures;

• Creating work orders for projects;

• Reviewing accounts payables, and receiving vendor receipts packets;

• Receiving, collecting, and entering data into Oracle based software;

• Adhering to the City of Richmond and the Commonwealth of Virginia procurement guidelines;

• Performing other duties as assigned.

Qualifications, Special Certifications and Licenses

MINIMUM TRAINING AND EXPERIENCE:

• Bachelor's degree in business/public administration or field related to assignment;

• Two years of paraprofessional experience in area related to assignment, such as assisting with program or project administration and management analysis;

• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

PREFERRED TRAINING AND EXPERIENCE:

• Two (2) years of accounts payable experience;

• Two (2) years of procurement experience;

• One (1) year of customer service experience;

• Valid Virginia Driver's License;

• Proficiency using Microsoft Office Programs.

LICENSING, CERTIFICATIONS, and OTHER SPECIAL REQUIREMENTS:

• Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.

KNOWLEDGE, SKILLS, AND ABILITIES:

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• General and special funds;

• Electronic databases and related software applications;

• Governmental accounting concepts;

• Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies;

• Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat.

Skills (some combination of the following):

• Analyzing and aggregating data;

• Analyzing and interpreting manuals and operating procedures;

• Assisting with special projects and programs;

• Communicating with various internal and external departments effectively;

• Communicating results of analyses and recommendations professionally and effectively with senior management and peers;

• Conducting basic analyses;

• Developing manuals and operating procedures as necessary;

• Developing recommendations and reports;

• Gathering and compiling data;

• Maintaining records, data, and other information in department of focus;

• Performing various administrative duties such as answering phones, ordering supplies, etc.;

• Proofreading and editing;

• Preparing and submitting documents related to focus area;

• Working in a team environment;

• Customer service;

• Excellent oral and written communication.

Abilities (some combination of the following):

• Multi-task;

• Organize;

• Plan;

• Prioritize;

• Problem solve;

• Manage time effectively.

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

Physical Requirements and Working Environment: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, and see; frequently reach and perform repetitive motions; and occasionally stoop, kneel, crouch, stand, walk, push, pull, lift, finger, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Talent Acquisition Partner, Senior at (804) 646-4705 or by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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